Answering System Operation
Recording Incoming Messages
The unit will answer incoming calls or routed calls after X rings (pickup delay set in MENU) and play the outgoing greeting. After hearing the greeting followed by a long beep, the caller can leave a message. The message counter shows new number of messages.
If there is a new message recorded in the unit, the “NEW MESSAGE” indicator will blink.
Note: Your unit will record a message up to the maximum length of time you set as long as the caller continues speaking. To save recording capacity, your unit will automatically stop recording after 7 seconds of silence or if there is a steady dial tone for 7 seconds.
Monitoring Incoming Calls
Whenever an incoming message is being recorded you can hear it through the speaker if Call Screening is on. To take the call, pick up the handset and the system stops recording. You can interrupt the recording from another extension, if you have Message Interrupt set to ON in the menu.
Memo Recording
1.Press and hold the MEMO button for 2 seconds until you hear a beep.
2.After the beep, speak toward the phone in a normal tone of voice and record your memo.
3.To stop recording, press MEMO button again or press EXIT button. This is considered standard message and will be included in the message counter.
Two-Way Recording
While using the handset or headset, you can record a phone conversation.
1.While on a call using the handset or headset, press MEMO to begin recording the con- versation.
2.Press MEMO again or press EXIT button to stop recording. This is considered standard- message and will be included in the message counter.
Note: Before start to record the phone conversation, suggest you to tell the party you are speaking to that the conversation will be recorded.
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