Aastra Telecom 4.2 manual Customize Your Mailbox

Page 22

Message Handling

Customize Your Mailbox

Messaging Voice Mail provides a number of features that let you customize the way your mailbox works. You can use these PhoneManager features at any time to modify your mailbox so that it meets your changing needs. For example:

•Immediate message notification - Messaging Voice Mail calls you when a new message arrives in your mailbox. You can specify notification for urgent messages only, messages from a specific mailbox, and specific message types such as voice, fax, or e-mail. You can also set notification for certain hours of the day and days of the week, and create a personal call list of up to nine telephone or pager numbers.

•Short Message Service (SMS) - Messaging Voice Mail can notify you of new messages on your mobile phone or alphanumeric pager provided the device supports SMS.

•Daily message reminder - Messaging Voice Mail calls you at the same time and place each day to deliver your calls. Simply specify the time of day you want to be notified and the telephone number to call.

•Automatic message forwarding - lets you automatically forward messages to a specific mailbox. Feature options let you set forwarding for urgent messages only, for messages from a specific mailbox, and for specific message types (voice and fax). You can also choose when messages will be forwarded; the hour of the day and the day of the week.

•Message presentation - lets you customize how Messaging Voice Mail presents messages so that you listen to the messages you want to hear first. Messaging Voice Mail can present messages based on type, urgent status, and when they were delivered (first-infirst-out or last-infirst-out). When you set Messaging Voice Mail to present messages by type, it plays an additional menu after you press a key to listen to messages, letting you choose the message type you want to access: voice, fax, e-mail, those from outside callers, or those from a specific mailbox.

20

User Guide MX-ONE Messaging Voice Mail 4.2 Telephone User Interfacee

Page 21 Page 23
Image 22
Page 21 Page 23
Contents MX-ONE Messaging Voice Mail User Guide Table of Contents Welcome How to use this Guide General Information Message management featuresUnified messaging through the telephone What can you do? Introduction to the Telephone User Interface Getting Started Enter your subscriber mailbox numberChange your security code Access your subscriber mailbox Enter your security codePress to cancel and exit to the Personal Options menu When recording your name, do not include an introductionWhen satisfied, press to save the recording Record your name to identify your mailboxRecord greetings for your mailbox Getting Started Press to access voice messages Press to access fax messages Handle Incoming MessagesPress to access messages from a specific mailbox Press to access e-mail messagesPress to access messages from outside callers Press to access all messagesPress to advance 5 seconds Press to Cancel or ExitPress to save the message for future reference Press for HelpWhile listening to the selected messages you can perform a Choose one of the following optionsPress to listen to the selected messages Number of actions on your selections, as previouslyCreate New Messages Press to access the message routing options Forward to a Fax Machine Fax Number Printing an e-mail or fax message on a fax machineMessage Handling Customize Your Mailbox Message Handling Press to change your message notification Press to record an announcement for a mailbox you sponsor Press to record your personal greetingsPress to change language selection Press to change Short Message Service SMS notification Press to change message envelope settings Press to change call screening Press to change call blockingPress to access diverted call processing Other Features You May Have Unified MessagingOther Features Networking Voice Intercept Messaging VIMUseful Hints Speed logon with automatic phone number identification Useful Hints Useful Hints Useful Hints Press # for help at any time Index Page Short Message Service SMS SMS Quick Reference Card Voice Intercept Messaging VIM VIM Quick Reference Card Quick Reference Card
Top Page Image Contents