Aastra Telecom 4.2 manual Useful Hints

Page 35

Useful Hints

Be aware that Messaging Voice Mail does not save messages indefinitely.

Messages stored in your mailbox for a set period of days will be automatically erased. You will be notified when you first log on if any messages are scheduled for automatic deletion. These messages will also be identified when you listen to them individually. To find out how long your mailbox stores messages, see the system administrator.

Tips for Recording and Sending Messages

Use the subscriber directory to get unknown mailbox numbers.

After pressing 2 to record a message, you may realize you do not know the recipient’s mailbox number. Press # and follow the voice instructions to get the number you need.

If you frequently send messages to the same group of subscribers, save time and keystrokes by using a personal ditribution list mailbox.

For example, you can have a personal distribution list mailbox for the sales department that lets you reach all of the salespeople by sending a single message to that mailbox. To get a personal disribution list mailbox, see the system administrator. Once it is set up by the system administrator, you can, as the sponsor, record a name and maintain the distribution list mailbox as needed.

Use Messaging Voice Mail for personal reminders. Simply record and send a message to your own subscriber mailbox and specify future delivery. The message will arrive in your mailbox when you need the reminder. Use Messaging Voice Mail to remind yourself of important meetings, deadlines, or even birthdays.

User Guide MX-ONE Messaging Voice Mail 4.2 Telephone User Interfacee

33

Image 35

Contents MX-ONE Messaging Voice Mail User Guide Table of Contents Welcome How to use this Guide Unified messaging through the telephone Message management featuresGeneral Information What can you do? Introduction to the Telephone User Interface Enter your subscriber mailbox number Getting StartedEnter your security code Change your security code Access your subscriber mailboxRecord your name to identify your mailbox When recording your name, do not include an introductionWhen satisfied, press to save the recording Press to cancel and exit to the Personal Options menuRecord greetings for your mailbox Getting Started Handle Incoming Messages Press to access voice messages Press to access fax messagesPress to access all messages Press to access e-mail messagesPress to access messages from outside callers Press to access messages from a specific mailboxPress for Help Press to Cancel or ExitPress to save the message for future reference Press to advance 5 secondsNumber of actions on your selections, as previously Choose one of the following optionsPress to listen to the selected messages While listening to the selected messages you can perform aCreate New Messages Press to access the message routing options Printing an e-mail or fax message on a fax machine Forward to a Fax Machine Fax NumberMessage Handling Customize Your Mailbox Message Handling Press to change your message notification Press to change language selection Press to record your personal greetingsPress to record an announcement for a mailbox you sponsor Press to change Short Message Service SMS notification Press to change message envelope settings Press to change call blocking Press to change call screeningPress to access diverted call processing Unified Messaging Other Features You May HaveOther Features Voice Intercept Messaging VIM NetworkingUseful Hints Speed logon with automatic phone number identification Useful Hints Useful Hints Useful Hints Press # for help at any time Index Page Short Message Service SMS SMS Quick Reference Card Voice Intercept Messaging VIM VIM Quick Reference Card Quick Reference Card