ANSWERING SYSTEM SET-UP

Announcement Options

Before using this answering system, you can record an announcement (up to three minutes long) that callers will hear when the system answers a call. When you record your announcement, make sure you indicate who has been assigned each mailbox, and that callers should press 1or 2to access the appropriate mailbox.

For example:

“Hello. You’ve reached Meadowlark Nursery. To leave a message for Ms. Arbor, press 1. To leave a message for Mr. Cardinal, press 2. If you are not calling from a touch-tone phone, wait for the tone.”

General Announcements

You can record up to three different general announcements—A, B, and AO. Announcements A and B are used when you want the system to record callers’ messages. Announcement AO (Announcement Only) is used when you want to give information to callers, but you do not want the system to record any messages. (Some businesses use this announcement to advise callers of their hours of operation.) By selecting A, B or AO, you decide which announcement your callers will hear when the system answers a call.

If you choose not to record an announcement for A or B, the system answers with a prerecorded announcement: “Hello. Please leave a message after the tone.” The system does not have a prerecorded announcement for AO.

Selecting Your General Announcement

1Press C. The Message Counter displays CH.

2Press uuntil you hear “Selected announcement is…”

3Use nor Nto move to the announcement option you want.

4Press S.

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AT&T 7720 user manual Announcement Options, General Announcements, Selecting Your General Announcement, For example