ANSWERING SYSTEM OPERATION
AT THE BASE
Answering Calls
When you’ve selected Announcement A or B and turned the system on, the caller hears the announcement you recorded, followed by a beep. During the announcement, callers can press 1or 2to select a mailbox, or they can wait for the beep to leave a message in Mailbox 1. A caller can leave a message up to three minutes long. If the message is longer than three minutes, or if the caller is silent for more than seven seconds, or if the system runs out of memory, the system beeps once and hangs up.
If you’ve selected Announcement AO, callers hear your announcement. If a caller doesn’t enter a mailbox number before the announcement ends, the system plays to the end of the announcement, then hangs up. (If you want a caller to be able to leave a message when announcement is set to AO, instruct him or her to press #or a mailbox number while the announcement is playing.)
If the system is off and the phone rings, the call will be answered after 10 rings and the caller will hear “The machine is off.” If the system is on and the memory is full, the call will also be answered after 10 rings. The caller will hear “Memory is full.” Remote access commands to change the On/Off status are explained in the ANSWERING SYSTEM OPERATION— From Cordless Handset or Touch Tone Phone section of this manual.
Call Screening/Intercept
Set the system to answer calls, and set the volume control so you can hear the caller’s message.
If you decide to take a call, press Pon the handset or Kon the base.
If you pick up an extension phone during the announcement and the announcement does not stop right away, press and release the telephone switchhook or press Son the base.
Announcement Bypass
You might want to let frequent callers know they can enter a mailbox number on a touch tone phone when they hear your announcement begin. The system then stops playing your announcement and beeps so that the caller can immediately begin recording a message.
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