Manuals / Brother / Computer Equipment / Fax Machine

Brother FAX 580MC Sending a Fax from Your PC, Sending a Quick Fax, Multi-Function Link

Models: FAX 580MC

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Multi-Function Link®

The Multi-Function Link® Main Menu is the application used for all fax sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed through the Brother Multi-Function Link® program group.

ScanSoftTM PaperPort®

ScansoftTM PaperPort® for Brother is a document management application. You will use PaperPort® to view incoming faxes and scanned documents. PaperPort® has a sophisticated, yet easy to use filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing, faxing, or filing. PaperPort® can be accessed through the PaperPort® program group.

Sending a Fax from Your PC

Sending a Quick Fax

A QuickFax is a cover page only fax with a message. This option is very useful when you want to fax a quick, short message from your PC.

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Brother FAX 580MC owner manual Sending a Fax from Your PC, Sending a Quick Fax, Multi-Function Link, ScanSoftTM PaperPort

Contents

SWNER’O Lanuam If You Need to Call Customer Service Frequently Asked Questions FAQs For Customer ServiceBrother Numbers Brother fax-back system Ordering Accessories and Supplies PC402RF Compilation and Publication Notice For USA and CanadaTrademarks Exchange Service What to do if you think your Product is defective Limitations What to do if you think your Product is defective Vii For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Making Copies Setting Up the MFC 660MC Computer to Work Together 14-1 Specifications Index Remote Retrieval Access Card Using This Manual IntroductionAbout FAX/MFC Finding Information ECM Error Correction Mode Fax Tones and Handshake FAX 580MC and MFC 660MC Control Panel Overview 18 17 14 13 Location and Connections Choosing a Location Attach the paper wire extension AssemblyPacking List Attach the output paper support Attach the paper trayLoading the Paper Connections Connecting the MachineAcceptable Paper Roll Over Phone Lines Special Line ConsiderationsTwo-Line Phone System Converting Telephone Wall Outlets If you are installing the FAX/MFC to work with a PBX Custom Features on Your Phone LineMulti-Line Connections PBX Connecting an External Telephone Answering Device TAD Sequence Connections Connecting an External TelephoneOutgoing Message OGM Function Mode 3On-Screen ProgrammingUser-Friendly Programming Alternating Displays LOW Function Selection TableEnglish DELAY04 Toll SaveroffLetter OFF Interrupt Interval Voiceon FAX/MFC 4Initial Setup Setting Date and TimeSetting Station ID Getting Started Setting Tone/Pulse Dialing Mode For Canada Only Details for Entering TextInserting spaces Making corrections Setting Up Your Area Code For USA Only Special characters and symbolsRepeating letters Area Setting Beeper Volume Choosing the Handset VolumeVolume Amplify OFF Volume Amplify ON-TEMPORARY Setting the Speaker Volume Setting the Ring VolumeSetting Volume Amplify Memory Storage Select Answer Mode 5Setup ReceiveBasic Receiving Operations Setting Ring Delay To select or change your Answer ModeFAX only FAX/TEL Manual Mcmsg CTR Press Easy Receive Setting Paper Size Printing a Reduced Incoming originalReduction Recommended Reductions For FAX/TEL Mode Only Advanced Receiving OperationsOperation from External or Extension Telephone Changing Remote Codes Polling Setting Multi-function Link Mode For MFC 660MC OnlyMF Link 6Setup Send Automatic Document Feeder ADF Memory TXON? Memory TXPress Function/Set, 3 Resolution Basic Sending OperationsContrast Press Function/Set , 3 Overseas Mode Delayed FaxSetting Up for Polled Transmit Advanced Sending Operations Cancel JOB Canceling a Scheduled JobWaiting More Advanced Features Call Brother fax-back system 7Auto Dial Numbers and Dialing Options Storing Numbers for Easy DialingStoring One Touch Dial Numbers Press Function/Set, 6 SPEED-DIAL? # Storing Speed Dial NumbersEnter & SET Setting Up Groups for Broadcasting Setup GroupgoChanging One Touch and Speed Dial Numbers Select ONE-TOUCH Dialing Options Manual DialingOne Touch Dialing Speaker Phone Dialing Access Codes and Credit Card Numbers Speed Dialing Search RedialAnswering Calls with the Speakerphone BroadcastingPage 8Telephone Services Custom FeaturesDistinctive Ring Registering the Distinctive Ring Pattern Caller ID Caller ID Log Printing the Caller ID Log Viewing the Caller ID LogDialpress Start Returning a Call from the Log Registering a Caller ID Number Caller ID LOG Press Start KEYCompany Clearing a Caller ID Stored in Memory Call Waiting Caller ID CallManage For USA OnlyRegistration with CallManage L E P H O N E S E R V I C E S Flexible Memory Settings Message Storage Message Center Mode9Message Center Setting Message Storage Setting Up the Message CenterRecording Message Center Outgoing Message Activating Message Center Mode Message IndicatorListening to Outgoing Message OGM Erasing Outgoing Message OGM Backup Printing Option Backup PrintonPlaying Voice Messages Printing a Fax Message Erasing Messages Setting Maximum Time for Incoming MessagesTo erase voice messages individually Setting Toll Saver ICM Recording MonitorRecording a Conversation Fax Forwarding/Paging FWD# Programming a Fax Forwarding NumberProgramming Paging Number Press 9 0 to reset the FAX/MFC when you finish Remote Commands ICMMSG CTR OGM T OGM FAX VoiceMSG CTR FAX/TEL E S S a G E C E N T E R 10 10Making Copies Copy FunctionsMaking a Single Copy NO.OF COPIES01 Then Copy or SET Multi Copysort Sort P.01 FNE Then Copy or SET RECEIVE, Setup SEND, Print Reports FAX/MFC Settings and Activity11 11Printing Reports Transmission Verification Xmit Report Activity Report IntervalINTERVAL? Press Function/Set, 7 12 12Important Information Standard Telephone and FCC Notices 12 2 I M P O R T a N T I N F O R M a T I O N Important Safety Instructions 12 4 I M P O R T a N T I N F O R M a T I O N 13 13Troubleshooting and Routine Maintenance TroubleshootingError Messages Change Cartridge YES Printout is jammed COMM.ERROR Machine Error Press Stop KEYOriginal is jammed Connection Fail Disconnected Document JAM Vertical Black Lines When Receiving FAX/MFC Does Not Answer When CalledIf You Are Having Difficulty with Your FAX/MFC Printing or Receiving Faxes Sending Faxes Handling Incoming Calls Cleaning the Scanner Routine MaintenanceCleaning the Print Head Replacing the Print Cartridge Package Contents Before You Install Multi-Function LinkPC Configuration Requirements Connecting the MFC 660MC to Your PC Choosing the Software to Install Install Multi-Function Link SoftwareOn-Line Documentation Product Support Installing the Brother Software Installing the Multi-Function Link SoftwareOverview of Basic Steps Page Viewing On-Line Documentation Introduction Running the Brother Software Sending a Fax from Your PC Sending a Quick FaxMulti-Function Link ScanSoftTM PaperPort Sending a Fax from the Main Menu Sending a Fax from a Windows Application Receiving Faxes into the PC Checklist for the MFCBefore You Begin Viewing Received Faxes On your PC Scanning a Document ResolutionScanning Options Contrast Scanning into the PaperPort ViewerImage Type 16 16Multi-Function Link option For FAX 580MC Only Specifications Resolution COMM. Error Check PaperConnection Fail Disconnected On-Line Documentation 14-5 On-Screen Programming TEL.INDEX List User Settings Report TOP Cover Open N D E Remote Retrieval Access Card E M O T E R E T R I E V a L a C C E S S C a R D Visit us on the World Wide Web