3On-Screen Programming, Function Mode | Brother FAX 580MC manual

3 3On-Screen Programming

User-Friendly Programming

We have designed your FAX/MFC with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your FAX/MFC has to offer. (See Using This Manual, page 1-1.)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your FAX/MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the function mode by pressing Function/Set. When you enter the function mode, your FAX/MFC displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select an option by pressing Function/Set when the option appears on the screen.


You can “scroll” more quickly through options by pressing		. When the screen
displays your selection, press Function/Set. (Press	to scroll backward if you

passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

Before you press Function/Set after entering information in a field using the dial

pad, you can correct a mistake. Use to back up and then type over the incorrect characters.

When you finish a function, the screen displays ACCEPTED.

If you want to exit the Function mode, press Stop.

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place an original in the ADF, that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START

COPY: PRESS COPY

3 - 1 O N - S C R E E N P R O G R A M M I N G

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Brother FAX 580MC owner manual 3On-Screen Programming, User-Friendly Programming, Function Mode, Alternating Displays

Contents

SWNER’O Lanuam If You Need to Call Customer Service Brother Numbers Frequently Asked Questions FAQsFor Customer Service Brother fax-back system Ordering Accessories and Supplies PC402RF For USA and Canada Compilation and Publication NoticeTrademarks Exchange Service What to do if you think your Product is defective Limitations What to do if you think your Product is defective Vii For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Making Copies Setting Up the MFC 660MC Computer to Work Together 14-1 Specifications Index Remote Retrieval Access Card About FAX/MFC Using This ManualIntroduction Finding Information ECM Error Correction Mode Fax Tones and Handshake FAX 580MC and MFC 660MC Control Panel Overview 18 17 14 13 Location and Connections Choosing a Location Assembly Attach the paper wire extensionPacking List Attach the paper tray Attach the output paper supportLoading the Paper Connecting the Machine ConnectionsAcceptable Paper Special Line Considerations Roll Over Phone LinesTwo-Line Phone System Converting Telephone Wall Outlets Custom Features on Your Phone Line If you are installing the FAX/MFC to work with a PBXMulti-Line Connections PBX Connecting an External Telephone Answering Device TAD Sequence Connecting an External Telephone ConnectionsOutgoing Message OGM User-Friendly Programming Function Mode3On-Screen Programming Alternating Displays Function Selection Table LOWEnglish Letter DELAY04Toll Saveroff OFF Interrupt Interval Voiceon FAX/MFC Setting Station ID 4Initial SetupSetting Date and Time Getting Started Inserting spaces Setting Tone/Pulse Dialing Mode For Canada OnlyDetails for Entering Text Making corrections Repeating letters Setting Up Your Area Code For USA OnlySpecial characters and symbols Area Volume Amplify OFF Setting Beeper VolumeChoosing the Handset Volume Volume Amplify ON-TEMPORARY Setting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory Storage 5Setup Receive Select Answer ModeBasic Receiving Operations FAX only FAX/TEL Manual Setting Ring DelayTo select or change your Answer Mode Mcmsg CTR Press Easy Receive Reduction Setting Paper SizePrinting a Reduced Incoming original Recommended Reductions Operation from External or Extension Telephone For FAX/TEL Mode OnlyAdvanced Receiving Operations Changing Remote Codes Setting Multi-function Link Mode For MFC 660MC Only PollingMF Link 6Setup Send Automatic Document Feeder ADF Memory TX Memory TXON?Press Function/Set, 3 Contrast ResolutionBasic Sending Operations Press Function/Set , 3 Setting Up for Polled Transmit Overseas ModeDelayed Fax Advanced Sending Operations Canceling a Scheduled Job Cancel JOBWaiting More Advanced Features Call Brother fax-back system Storing One Touch Dial Numbers 7Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Press Function/Set, 6 Storing Speed Dial Numbers SPEED-DIAL? #Enter & SET Changing One Touch and Speed Dial Numbers Setting Up Groups for BroadcastingSetup Groupgo Select ONE-TOUCH One Touch Dialing Dialing OptionsManual Dialing Speaker Phone Dialing Access Codes and Credit Card Numbers Speed Dialing Answering Calls with the Speakerphone SearchRedial BroadcastingPage Distinctive Ring 8Telephone ServicesCustom Features Registering the Distinctive Ring Pattern Caller ID Caller ID Log Dialpress Start Printing the Caller ID LogViewing the Caller ID Log Returning a Call from the Log Company Registering a Caller ID NumberCaller ID LOG Press Start KEY Clearing a Caller ID Stored in Memory CallManage For USA Only Call Waiting Caller IDRegistration with CallManage L E P H O N E S E R V I C E S Message Center Mode Flexible Memory Settings Message Storage9Message Center Setting Up the Message Center Setting Message StorageRecording Message Center Outgoing Message Listening to Outgoing Message OGM Activating Message Center ModeMessage Indicator Erasing Outgoing Message OGM Playing Voice Messages Backup Printing OptionBackup Printon Printing a Fax Message Setting Maximum Time for Incoming Messages Erasing MessagesTo erase voice messages individually Recording a Conversation Setting Toll SaverICM Recording Monitor Fax Forwarding/Paging Programming a Fax Forwarding Number FWD#Programming Paging Number Press 9 0 to reset the FAX/MFC when you finish MSG CTR OGM Remote CommandsICM T OGM MSG CTR FAXVoice FAX/TEL E S S a G E C E N T E R Making a Single Copy 10 10Making CopiesCopy Functions NO.OF COPIES01 Then Copy or SET Multi Copysort Sort P.01 FNE Then Copy or SET FAX/MFC Settings and Activity RECEIVE, Setup SEND, Print Reports11 11Printing Reports INTERVAL? Transmission Verification Xmit ReportActivity Report Interval Press Function/Set, 7 12 12Important Information Standard Telephone and FCC Notices 12 2 I M P O R T a N T I N F O R M a T I O N Important Safety Instructions 12 4 I M P O R T a N T I N F O R M a T I O N Error Messages 13 13Troubleshooting and Routine MaintenanceTroubleshooting Change Cartridge YES Printout is jammed Original is jammed COMM.ERRORMachine Error Press Stop KEY Connection Fail Disconnected Document JAM If You Are Having Difficulty with Your FAX/MFC Vertical Black Lines When ReceivingFAX/MFC Does Not Answer When Called Printing or Receiving Faxes Sending Faxes Handling Incoming Calls Routine Maintenance Cleaning the ScannerCleaning the Print Head Replacing the Print Cartridge Before You Install Multi-Function Link Package ContentsPC Configuration Requirements Connecting the MFC 660MC to Your PC On-Line Documentation Choosing the Software to InstallInstall Multi-Function Link Software Product Support Installing the Multi-Function Link Software Installing the Brother SoftwareOverview of Basic Steps Page Viewing On-Line Documentation Introduction Running the Brother Software Multi-Function Link Sending a Fax from Your PCSending a Quick Fax ScanSoftTM PaperPort Sending a Fax from the Main Menu Sending a Fax from a Windows Application Checklist for the MFC Receiving Faxes into the PCBefore You Begin Viewing Received Faxes On your PC Resolution Scanning a DocumentScanning Options Scanning into the PaperPort Viewer ContrastImage Type 16 16Multi-Function Link option For FAX 580MC Only Specifications Resolution Connection Fail COMM. ErrorCheck Paper Disconnected On-Line Documentation 14-5 On-Screen Programming TEL.INDEX List User Settings Report TOP Cover Open N D E Remote Retrieval Access Card E M O T E R E T R I E V a L a C C E S S C a R D Visit us on the World Wide Web