Brother MFC-495CW 74

Chapter 7

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

•If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.

•If You Subscribe to your Telephone company's Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number. The recommended setting is at least four rings on the external TAD when you have the telephone company's Distinctive Ring Service. You cannot use the Toll Saver setting.

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•If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the telephone line. (See the illustration below.)

•Before you connect the external TAD, remove the protective cap (2) from the EXT. jack on the machine.

1

1

2

1TAD

2Protective Cap

When the TAD answers a call, the LCD shows Telephone.

IMPORTANT

DO NOT connect a TAD elsewhere on the same telephone line.

Contents

Page http://www.brother.com/registration http://solutions.brother.com http://www.brothermall.com http://www.brother.ca Page Brother® One-YearLimited Warranty and Replacement Service (USA Only) Page BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY General Information Loading paper and documents General setup Security features Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Printing Reports Polling Making copies PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing photos from a camera Software and Network features Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary Index General General Information Loading paper and documents General setup Security features Symbols and conventions used in the documentation WARNING CAUTION IMPORTANT Viewing Documentation How to find Scanning instructions How to find Network setup instructions Viewing Documentation (Macintosh) Page Page Page LCD screen Basic Operations Page Page Loading envelopes and postcards About envelopes Loading envelopes and postcards Loading photo paper Page Removing small printouts from the machine Printable area Recommended print media Brother paper Handling and using print media Paper capacity of the output paper tray cover Choosing the right print media Paper type and size for each operation Paper weight, thickness and capacity Using the ADF Recommended environment Document Sizes Supported How to load documents Using the scanner glass Scannable area Turning the machine off Turning the machine on Paper Type Paper Size Ring Volume Setting the Ring Volume from the menu Beeper Volume Speaker Volume LCD Contrast Setting the backlight brightness Setting the Dim Timer for the backlight Setting the Wallpaper Setting and changing the TX Lock password Setting up the password Changing the password Turning TX Lock on/off Turning TX Lock on Turning TX Lock off Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Faxing from the ADF Faxing from the scanner glass Faxing A4 size documents from the scanner glass Color fax transmission Canceling a fax in progress Page Canceling a Broadcast in progress Sending faxes using multiple settings Contrast Changing fax resolution Dual Access (Black & White only) Real Time Transmission Overseas Mode Delayed Faxing (Black & White only) Delayed Batch Transmission (Black & White only) Checking and canceling waiting jobs Sending a fax manually Sending a fax at the end of a conversation Out of Memory message Choose the correct Receive Mode Page Fax Only Fax/Tel Manual External TAD Ring Delay F/T Ring Time (Fax/Tel mode only) Easy Receive If Easy Receive is On: If Easy Receive is Off: Fax Forwarding Paging Fax Storage PC Fax Receive (Windows® only) Changing the destination PC Turning off Memory Receive Operations Changing Memory Receive Operations Printing a reduced incoming fax Receiving a fax at the end of a conversation Receiving faxes into memory when paper tray is empty Printing a fax from the memory Setting a Remote Access Code Using your Remote Access Code Remote Fax commands Retrieving fax messages Changing your Fax Forwarding number Tone or Pulse (Canada only) Fax/Tel mode Voice Mail Distinctive Ring What does your telephone company's ‘Distinctive Ring’ do What does Brother's ‘Distinctive Ring’ do Do you have Voice Mail Before you choose the ring pattern to register Registering the Distinctive Ring pattern Turning off Distinctive Ring Caller ID Setting up your area code (USA only) Page Connections Recording an outgoing message (OGM) on an external TAD Special line considerations Roll over telephone lines Two-linetelephone system Converting telephone wall outlets Installing machine, external two-lineTAD and two-linetelephone Multi-lineconnections (PBX) Connecting an external or extension telephone Using external and extension telephones If you answer a call and no one is on the line: Using a non-Brothercordless external telephone Using remote codes Fax Receive code Telephone Answer Code Changing the remote codes Manual dialing Speed Dialing Search Fax Redial Outgoing Call Caller ID history Storing a pause Storing Speed Dial numbers Storing Speed Dial numbers from Outgoing Calls Storing Speed Dial numbers from the Caller ID history Changing Speed Dial names or numbers Setting up groups for broadcasting Changing a Group name Deleting a Group Deleting a number from a Group Dialing Access codes and credit card numbers Transmission Verification Report Fax Journal (activity report) Page How to print a report Setup to receive polling Sequential polling (Black & White only) Setup for polled transmit Copy Making copies Entering Copy mode Making a single copy Making multiple copies Stop copying Enlarging or reducing the image copied Changing copy quality Making N in 1 copies or a poster (Page Layout) Page Sorting copies using the ADF Adjusting Brightness and Contrast Ink Save Mode Paper Options Paper Size Book Copy Watermark Copy Using a template Using media card or a USB Flash memory drive Using a scanned paper document as your watermark Page Page Direct Printing PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing photos from a camera Printing from a memory card or USB Flash memory drive without a PC Scanning to a memory card or USB Flash memory drive without a PC Using PhotoCapture Center® from your computer Using a memory card or USB Flash memory drive Memory cards USB Flash memory drive and folder structures Page Entering PhotoCapture mode View Photos Print Index (Thumbnails) Printing Photos Enhance Photos Auto Correct Enhance Skin-Tone Enhance Scenery Remove Red-Eye Monochrome Sepia Search by Date Print All Photos Slide Show Printing a photo during a Slide Show Trimming Page Print Quality Paper options Paper and print size Adjusting Brightness Contrast and Color Color Enhancement (True2Life®) Cropping Borderless printing Print Date Entering Scan mode How to scan to a memory card or USB Flash memory drive Auto Crop How to set a new default How to reset to the factory settings PictBridge requirements Setting your digital camera Printing Images Page Page Software Software and Network features Page Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications WARNING CAUTION Page Page Page Page Page Important safety instructions Page Page Federal Communications Commission (FCC) Declaration of Conformity (USA only) Industry Canada Compliance Statement (Canada only) LAN connection International ENERGY STAR® Qualification Statement Page Page If you are having difficulty with your machine Printing Printing (continued) Page Printing Received Faxes Telephone Line or Connections Receiving Faxes Receiving Faxes (continued) Sending Faxes Sending Faxes (continued) Handling Incoming Calls Copying Difficulties Scanning Difficulties Software Difficulties PhotoCapture Center® Difficulties Network Difficulties Dial Tone Telephone line interference Page Page Page Page Page Page Error animation Transferring your faxes or Fax Journal report Transferring faxes to another fax machine Transferring faxes to your PC Transferring the Fax Journal report to another fax machine Document jam Document is jammed in the top of the ADF unit Document is jammed inside the ADF unit Printer jam or paper jam Page Page Replacing the ink cartridges Page Cleaning the outside of the machine Cleaning the scanner Cleaning the machine’s printer platen Cleaning the paper pick-uprollers Cleaning the print head Checking the print quality Checking the print alignment Checking the ink volume Checking the serial number Reset functions How to reset the machine Page Page Page Menu table Memory storage Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Entering Text Inserting spaces Making corrections Repeating letters Special characters and symbols Page Page Page Page Page Page Page Page Page Page Page Page Page Wireless one-pushconfiguration Page Page Page Page Page Page Page Page Page Page EQUIPMENT ATTACHMENT LIMITATIONS Visit us on the World Wide Web http://www.brother.com