5 Printing Reports

Transmission Report and Journal Setting

Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup:

Press Menu/Set, 2, 4, 1.

1.TRANSMISSION

—OR—

 

Press Menu/Set, 2, 4, 2.

2.JOURNAL PERIOD

 

Customizing the Transmission Verification Report

You can use the Transmission Report as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates ERROR, send the document again. If the report indicates you should check the readability of certain pages, resend those pages.

If you typically send multiple faxes to the same destinations, you may need a reminder to identify each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first page of the fax message on the report.

1 Press Menu/Set, 2, 4, 1.

2 Press or to select OFF, OFF+IMAGE, ON and ON+IMAGE.

3 Press Menu/Set.

4 Press Stop/Exit.

Setting the Journal Period

You can set the machine to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the next section.

1

Press Menu/Set, 2, 4, 2.

 

2

Press

or

to choose your setting, and then press Menu/Set.

3

If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day

 

countdown. Press

or

to choose your setting and press Menu/Set.

4 Enter the time to begin printing, in 24-hour format (for example, enter 19:45 for 7:45 PM), and press Menu/Set.

5 Press Stop/Exit.

The jurnal will record only the last 200 Transmissions / Receptions.

Therefore, please set the Jurnal Period depending on the number of transmissions and receptions per day.

For example, if you send 50 documents per day, and receive 50 Fax messages per day, ideally, set the jurnal period to 12 or 24 Hours.

If it is 100 transmissions and 100 receptions per day, please set the period to 12 Hours. If the period is set to 24 Hours, there is a risk that some of the messages or received, which are in excess of 200 messages from the time of last jurnal report, will not show on the Jurnal Report.

USE FAX BASIC

Printing Reports 32