Press Menu, 2, 4, 2.

11 Printing reports

Fax reports

Some fax reports (transmission verification and fax journal) can be printed automatically and manually.

Transmission verification report

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.

There are several settings available for the Transmission Verification Report:

„On: Prints a report after every fax you send.

„On+Image: Prints a report after every fax you send. A portion of the fax’s first page appears on the report.

„Off: Prints a report only if your fax is unsuccessful due to a transmission error. Off is the default setting.

„Off+Image: Prints a report only if your fax is unsuccessful due to a transmission error. A portion of the fax’s first page appears on the report.

Note

•If your transmission is successful, OK will appear next to RESULT on the Transmission Verification Report. If transmission is not successful, ERROR will appears next to RESULT.

•If you choose On+Image or Off+Image, the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real Time Transmission on page 42.)

a Press Menu, 2, 4, 1.

b Press a or b to choose On, On+Image,

Off or Off+Image.

Press OK.

c Press Stop/Exit.

Fax Journal

You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes, this means that your machine will print the journal when the machine has stored 50 jobs.

If you set the interval to Off, you can still print the report by following the steps on the next page.

a

b Press a or b to choose an interval. Press OK.

If you choose 7 days, you will be asked to choose a day when you want the 7 day countdown to begin.

c Enter the time to begin printing, in 24 hour format.

Press OK.

For example: enter 19:45 for 7:45 PM.

d Press Stop/Exit.

If you choose 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you chose has passed, the machine will print the journal early and then erase all jobs from memory.

If you want an extra report before it is due to print, you can print it manually without erasing the jobs from memory.

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