•To close the dialog box without sending the fax, canceling any fax options, click Cancel.

The MultiPASS Desktop Manager places the PC fax in the Out Box folder, where its progress is tracked. The fax job is automatically provided a unique system-assigned name. If you specified multiple recipients, an individual fax job is placed in the Out Box folder for each recipient.

Specifying a Fax Recipient

You must specify at least one fax recipient—the individual and/or group to whom you want to send the fax. When specifying a recipient for your fax, you can enter a one-time recipient and/or include one or more recipients from the Address Book.

A one-time recipient is specified by entering the recipient’s name, company, and fax number in the corresponding boxes in the dialog box. In some office environments, you may need to enter a prefix for the fax number, which represents the number required to connect your system to an outside phone line (often, the number 9).

You can remove the recipient prior to sending the fax. If not yet set up, you can add a recipient to the Address Book from the Send Fax dialog box.

When you enter the fax number, you use the applicable numeric characters and any valid characters that separate the different segments of the fax number. For example, you can use 0 through 9, dash (-), or parentheses (). Other characters are also available for entering a fax number. For a complete list of the characters that are valid in the Desktop Manager, refer to Appendix A.

Including a Fax Recipient from the Address Book

The Address Book list box displays all recipients set up with fax numbers in the Address Book. You can include one or more of the recipients, which then display in the Recipients list box.

A recipient included in the Recipients list box appears disabled in the Address Book list box. This is to prevent the same recipient from being included twice.

PC Faxing

Chapter 5

PC Faxing 5-5