Sending Faxes, Preparing to Send a Fax | Canon MPC600F/400 guide

Chapter 4

Sending Faxes

Preparing to Send a Fax

■Documents You Can Fax

For information on the types of documents you can fax, their requirements, and details on loading documents,

→ Reference Guide.

■Adjusting the Quality of Your Faxes

Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that are very close to the quality of the original. The machine allows you to send a document in colour or black & white, and to adjust the resolution and contrast to best suit your particular document.

• Please note that you cannot change settings while your machine is scanning a document.

Setting Colour or Black & White Transmission

Your machine can send faxes in black & white. It can also send faxes in colour to fax machines with colour capability. Before sending a document, you need to adjust whether the document will be sent in colour, or in black & white only.

■Colour/B&W Button and Light

Press Colour/B&W to switch between colour mode and black & white mode. When the machine is in colour mode, the Colour/B&W light is turned on. When the machine is in black & white mode, the light is turned off.

Colour mode

Black & White mode

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Sending Faxes

can

Colour /B&W

01 02

Redial/Pause

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can

Colour /B&W

01 02

Redial/Pause

05 06

■Notice for Colour Faxing

If you attempt to send a colour document to a fax machine that does not support colour faxing, the document

will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white. Alternatively, you can enable the COLOUR DIRECT TX setting (→ p. 9-6) that converts colour faxes to black & white if the other party’s fax machine does not support colour faxing, thus enabling you to send colour documents to any fax machine without an error occurring.

• When a transmission is over or cancelled, the setting automatically reverts to black & white.

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Canon MPC600F/400 manual Sending Faxes, Preparing to Send a Fax, Documents You Can Fax, Adjusting the Quality of Your Faxes

Contents

SmartBase MPC600F/400 Page Controlling the machine from your PC Using Your DocumentationCopyright Trademarks Contents Summary of Settings Type Conventions Used in This Guide Page Operation Panel IntroductionCustomer Support Redial/Pause Coded Dial Hook Standby Display Method 1 Using the Operation Panel Guidelines for entering Numbers, Letters, and SymbolsMethod 2 Using the MultiPASS Suite Software Registering Information Continue entering other numbers using the numeric buttons Continue entering other letters using the numeric buttonsCorrecting a Mistake To Delete the Last Letter/Number Registering Sender Information What is Sender Information? Entering the Date and Time Press OK Press Stop/Reset to return to standby modeRegistering Your Fax/Telephone Number and Name Press Menu Use or Machine prints the USER’S Data List If you are unsure how to enter characters, → pHold to delete the previous entry and re-enter Press Menu Use or to select FAX Settings Setting the Telephone Line TypeDialling Through a Switchboard If you selected Prefix in step If you selected Hooking or Earth Connection in stepPage Speed Dialling Methods What is Speed Dialling?Speed Dialling Registering Numbers for One-Touch Speed Dialling One-Touch Speed DiallingUse the numeric buttons to enter the name that goes with Number max characters, including spaces To Change a One-Touch Speed Dialling Entry Changing/Deleting a One-Touch Speed Dialling Entry To Delete a One-Touch Speed Dialling Entry Coded Speed DiallingRegistering Numbers for Coded Speed Dialling You want to register max digits, including spaces Changing/Deleting a Coded Speed Dialling EntryPauses Use the numeric buttons to enter the fax/telephone number To Delete a Coded Speed Dialling Entry To Change a Coded Speed Dialling Entry Creating Groups Group DiallingTo register a group under a one-touch speed dialling button To register a group under a coded speed dialling code Press Coded Dial, then use the numeric buttons to enter To enter a destination registered for coded speed dialling Printing Speed Dialling Lists Speed Dialling ListsTo select the list you want to print You can select from the following Samples of the lists are shown below Touch SPD Dial List Setting Colour or Black & White Transmission Adjusting the Quality of Your FaxesSending Faxes Preparing to Send a Fax Use or to select the resolution Setting the Scanning ResolutionSetting the Scanning Contrast When the Fax Number is Registered in the Machine When the Fax Number is Not Registered in the MachineWhen You Dial from Your PC Dialling Methods Coded Speed Dialling One-Touch Speed Dialling PC Dialling Group Dialling Memory Sending Sending MethodsDial the other party’s fax number Press Start to begin scanning for sending Press OK to send Press Fax to set Fax ModePress Start to begin scanning Press Hook Manual Sending Via the HandsetYou can also lift the handset instead of pressing Hook Machine begins sending the document Cancelling Memory Sending Cancelling SendingCancelling Manual Sending Via the Handset While a document is scanning Cancelling Manual Redialling Redialling When the Line is BusyCancelling Automatic Redialling Manual Redialling Sending a Document to More Than One Destination Sequential BroadcastingOne-touch speed dialling Coded speed diallingPage Documents Stored in Memory Delayed SendingPrinting a List of Documents in Memory Press Menu Use or to select Memory Reference Press OK twice Machine prints the document Printing a Document in Memory Press to delete the document Deleting a Document from MemoryChecking a Document’s Details Page Different Ways to Receive a Fax Receive Mode Main Use Operation RequirementsReceiving Faxes What Happens When FAX/TEL Auto SW is Selected Setting the Options for FAX/TEL Auto SW To set FAX/TEL Auto SW, → Quick Start Guide Make sure FaxTel is displayed in the LCD Make sure Manual is displayed in the LCD Receiving Faxes ManuallyIf you hear a person’s voice If you hear a slow beep tone or silence Polling Receiving When Your PC is OffReceiving Faxes to the MultiPASS Suite Cancelling Receiving Receiving Faxes in Memory When a Problem OccursCancelling Polling Receiving Receiving While Performing Other Tasks Dialling an Overseas Number With Pauses Special FeaturesSpecial Dialling Press Fax to set Fax Mode Press Hook Switching Temporarily to Tone DiallingWhen you have finished, press Hook to disconnect the call Confirming a Dial Tone Restricting Use of Your Machine Dialling Through a SwitchboardEnabling Restriction of Your Machine Continue with the operation you are performing Press Menu Use or to select System Settings Press OK twice Cancelling Restriction of Your MachineFollow this procedure to cancel restriction of your machine If you did not register a password, ignore this step Report or List Description Details Reports and ListsSummary of Reports and Lists Press Menu Use or to select REPORTS/LISTS Press OK twice Activity Report Slerexe Company Limited TX Transmission Report Multi TX/RX Transaction Report RX Reception Report Cause Action TroubleshootingLCD Messages Message Error Code Cause Action Sending Problems Faxing ProblemsYou cannot send a fax Faxes sent from the machine are spotted or dirty Cannot send using Error Correction Mode ECM Receiving ProblemsErrors occur frequently while sending Cannot receive a fax automatically Cannot receive a document manually Cannot receive using Error Correction Mode ECMPrint quality is poor Faxes do not print Errors occur frequently while receiving Telephone ProblemsYou cannot dial Telephone disconnects while you are talking If You Cannot Solve the Problem If a Power Cut OccursPage Accessing the Menus Summary of SettingsUnderstanding the Menu System Following illustrates the menu items in hierarchical order Settings Menus in FAX ModeName Description Settings Name Prints the Group Dial LIST. → p Prints the Coded Speed Dial LIST. → pPrints the USER’S Data LIST. → p Registers information on One-Touch Speed Dialling. → p Enables/disables the off hook alarm that alerts Enables/disables printing of the sender Information → pSets the volume of the machine sounds Selects the line monitor volume sound during Off Press Redial/Pause When the machine is set to Manual Mode Enables/disables Error Correction Mode ECM During receptionMode after it rings for a specified time Faxing capability. → p If you selects on above, selects the remote Receiving ID Enables/disables remote receiving. → pPaper loaded in the multi-purpose tray Selects the direction of the reductionPage Telephone SpecificationsFacsimile Page Index Speed See Speed dialling DiallingDocument Fax Memory sending ProblemsMenus See also individual menu names Messages, LCD See also individual message Receiving See also individual receive modes Timer See Delayed sendingRedialling Registering Telephone Timer sending See Delayed sending