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Lexmark S400 Series manual Using th e printe r so f t w are, Minimum system requirements

Models: S400 Series

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Usingthe printersoftware

Minimum system requirements

The printer software requires up to 500 MB of free disk space.

Supported operating systems

•Microsoft Windows 7 (Web only)1

•Microsoft Windows Vista (SP1)

•Microsoft Windows XP (SP3)

•Microsoft Windows 2000 (SP4 or greater)

•Macintosh PowerPC OS X v10.3.9 or later

•Macintosh Intel OS X v10.4.4 or later

•Linux Ubuntu 8.04 LTS and 8.10 (Web only)1

•Linux OpenSUSE 11.0 and 11.1 (Web only)1

•Linux Fedora 10 (Web only)1

1The printer driver for this operating system is available only at support.lexmark.com.

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then select Install Additional Software from the Software Already Installed screen.

Using the printer software

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Lexmark S400 Series Using th e printe r so f t w are, Minimum system requirements, Using the Windows printer software

Contents

April Lexmark S400 Series Users GuideContents Scanning CopyingFaxing 152 Networking110 113Safety inform ation Thank you for choosing this printer Abo ut yo ur prin terMinimizing your printers environmental impact Recycling Finding information about the printerUS, call us at Use Understanding the parts of the printerEXT Orde rin g and replac in g supplies Using genuine Lexmark ink cartridgesOrdering ink cartridges Replacing ink cartridges Recycling Lexmark products Ordering paper and other suppliesUsing the printer control panel Using the printer control panel buttons and menusRedial/Pause Dialtone Keypad Changing temporary settings into new default settingsSaving energy with Eco-Mode Changing the Power Saver timeoutTo change the temporary settings into new default settings To disable the settings timeout featureUsing the printer control panel menus Resetting to factory settingsMinimum system requirements Using th e printe r so f t w areUsing the Windows printer software Software installed during printer installationAbbyy Sprint OCR Printer softwarePrinter software Using the Macintosh printer softwareSoftware resident in the Macintosh OS Select Printer Home Finding and installing optional softwareFor Windows users For Macintosh usersUninstalling the printer software Reinstalling the printer softwareChecking for software updates Enabling automatic software updatesUsing the World Wide Web Installing the printer softwareLoading paper Load in g pape r a nd ori gi nal do cu mentsMake sure that Paper and specialty media guidelinesLoading paper and original documents Saving paper default settings Loading original documents into the ADF Loading original documents on the scanner glassPrinting a document Prin tingTips for printing Printing basic documentsPrinting pages in reverse order Collating printed copiesPrinting multiple pages on one sheet If the printer is using a USB connection Printing envelopes Printing specialty documentsPrinting labels Tips on loading label sheets Printing on custom-size paperSelect Use custom page size Printing on both sides of the paper duplexing manuallyFor Macintosh users Working with photos Using a memory card or flash drive with the printerSupported memory cards and file types Printing photos using the printer control panelFor Macintosh users For Windows usersCamera detected. Press OK to change settings Printing photos from a PictBridge-enabled digital cameraPrinting photos from a memory device using the proof sheet Printing photos from a digital camera using Dpof Printing from a Bluetooth-enabled deviceBluetooth Dongle Connected appears on the display Printing from a Bluetooth-enabled device Setting the Bluetooth security levelManaging print jobs Setting your printer as the default printerClick Print & Fax Changing the printing modeChanging the printing mode for a single print job For Windows usersSelect Automatic, Quick Print, Normal, or Best Pausing print jobsResuming print jobs For Macintosh usersCanceling print jobs Copying photos Cop yingTips for copying Making copiesEnlarging or reducing images Adjusting copy qualityMaking a copy lighter or darker Repeating an image on one Collating copies using the printer control panelMaking a duplex copy manually Copying multiple pages on one sheetCanceling copy jobs Tips for scanning Scan ningScanning to a local or network computer Scanning to a flash drive or memory card Using the printer control panelScanning photos into an editing application Click Preview/Edit Using the printer softwareScanning documents into an editing application Scanning directly to e-mail using the printer softwareClick Document For Macintosh users How can I improve the quality of a scan? Scanning FAQWhy am I being asked for a PIN? What is an application list, and how do I update it?Canceling scan jobs Faxing Setting up the printer to faxSetup 1 Printer is connected to a dedicated fax line Tips for this setupConnected to different wall jacks Connected to the same telephone wall jackTips for this setup Scenario 2 Digital Subscriber Line DSL Tips for this setup Scenario 3 VoIP telephone serviceSetup 1 Printer is connected directly to a cable modem Scenario 5 Country-specific setup Connecting the printer to a non-RJ-11 wall jack EXT Line Connecting the printer to a wall jack in Germany Setting the fax footer Setting the fax headerEntering your user information Using the Fax Setup Utility in Macintosh Configuring the fax settingsConfiguring fax settings using the fax software Using the Fax Setup Wizard in WindowsYou can Configuring fax settings using the printer control panelCreating a contact list Creating a contact list using the fax softwareClick Select from phonebook Creating a contact list using the printer control panel Tip Sending faxes using the printer control panelSending faxes Tips for sending faxesReceiving faxes automatically Sending faxes using the computerReceiving faxes Tips for receiving faxesReceiving a fax manually Faxing FAQTips What is my fax number? What is a splitter and what type of splitter should I use?What is my dialing prefix? How many rings should I set? When do I need to set Auto Answer to On?How do I set the distinctive ring for the printer? How can I check the dial tone? How do I adjust the speaker volume on the printer?Adjusting the dialing volume Adjusting the ringer volumeHow do I change the resolution of the documents that I fax? What settings work best with digital voice mail?How do I send a fax at a scheduled time? Press Dialtone How do I send a fax using a phone calling card?How do I know that the fax was sent successfully? How do I view the fax history of the printer?Can I block faxes? How do I forward a fax?Can I retrieve failed faxes? Supported network security options Installing the printer on a wireless networkWireless network compatibility Netwo rkingPrinting a network setup Installing the printer on other computers Installing the printer on a wireless networkBefore you begin Interpreting the colors of the Wi-Fi indicator lightSpecial wireless installation instructions Adding the printer to your wireless networkClick Unlisted Network Changing wireless settings after installationSelect Other Wireless Network, and then click Continue Assigning a static IP addressCreating an ad hoc wireless network Advanced wireless setupWindows Vista or later Windows XP Mac OS X version 10.4 and earlier Select View Available Wireless NetworksWindows Mac OS X versionClick Wireless setup utility link Adding a printer to an existing ad hoc wireless networkDouble-clickLexmark Setup Assistant Switching between USB and wireless connections Windows onlyUsing the printer wirelessly Using the printer locally USBMac OS X version 10.4 or earlier If the printer is currently set up for wirelessSharing a printer in a Windows environment Mac OS X versionClick Properties or Printer properties Sharing a printer in a Macintosh environmentFrom the menu bar, click Help  System Preferences Help What is an SSID? Networking FAQWhat is Wi-Fi Protected Setup? Where do I find my WEP key or WPA passphrase?Wireless network examples Where do I find my SSID?What is a network? How are home networks configured?Scenario 3 Wireless network with no Internet access Scenario 2 Wireless network with Internet access101 How do I attach the installation cable? Why do I need an installation cable?102 103 How are infrastructure and ad hoc networks different?104 Finding the signal strengthHow can I improve wireless signal strength? Remove Obstacles Between the Access Point and the Printer105 Arrange the Network to Reduce Signal AbsorptionRemove Sources of Interference For Macintosh users with an AirPort base station For Macintosh users with a wireless access point106 How do I find the MAC address? What is a MAC address?107 108 What is an IP address?What is TCP/IP? How do I locate IP addresses?109 What is a key index?How to locate a printer IP address How are IP addresses assigned?Aligning the printhead Main taining the prin t erMaintaining ink cartridges Checking ink levels111 Cleaning the printhead nozzlesCleaning the scanner glass Cleaning the exterior of the printer112 Troublesho oting Using the Service Center to solve printer problemsIf Troubleshooting does not solve your problem Setup troubleshooting114 Printhead errorsChange the Language Using the Printer Menus Incorrect language appears on the displayRemove and Reinsert the Printhead 115116 Software did not installReconnect the Printer Power Supply Print job does not print or is missing pagesPrinter is printing blank pages Remove and Reinstall the Printer Software117 118 Printer is busy or does not respondCannot delete documents from the print queue Cannot print through USBPaper jam in the paper support Jams and misfeeds troubleshootingMake Sure the USB Port is Enabled in Windows Paper jam in the printerCheck Paper Condition Paper jam in the ADF selected models onlyPaper or specialty media misfeeds 120Poor quality at the edges Print troubleshootingCheck Minimum Print Settings Select the Borderless Print Feature122 Computer slows down when printingStreaks or lines on printed image Print speed is slowPoor copy or scanned image quality Copy and scan troubleshootingCopier or scanner does not respond Scanner unit does not closeCannot scan to a computer over a network Partial copies or scans of documents or photosScan was not successful Scanning takes too long or freezes the computerFax troubleshooting checklist Fax troubleshooting125 Decrease the Transmission Speed of the FAX Modem Enable Error CorrectionCannot send faxes 126Make Sure That the Dial Prefix Setting is Correct Enable Automatic FAX Conversion127 128 Cannot receive faxes129 Fax error messages on the printer control panelMake Sure the FAX Software is Installed Cannot run the fax software130 131 Memory card troubleshooting132 Memory card troubleshooting checklistNothing happens when a memory card is inserted Cannot print documents from a memory card or flash driveWireless troubleshooting checklist Wireless troubleshooting133 134 Resetting the wireless settings to factory defaultsCannot print over wireless network Turn the Wireless Access Point OFF and then Back on135 Make Sure Demo Mode is Turned OFFMove Your Access Point Away from Other Electronic Devices Check the Wireless Signal Quality136 Check Your Advanced Security SettingsMac OS X version 10.4 and earlier For Macintosh users with a wireless access point137 For Macintosh users with an AirPort base station138 Continue button is unavailableCannot print and there is a firewall on the computer Wi-Fi indicator light is not litTRY Running the Installer Again Check PowerSelect the Wireless Port Allow the Wireless Installation to CompleteEnable the Printer Select the Wireless Printer141 Wi-Fi indicator light is still orangeIf you are using WEP security If you are using WPA securityCheck MAC Address Make Sure the Access Point is onMove Your Access Point to Minimize Interference 142143 Ping the Access Point to Make Sure the Network is WorkingDouble-clickNetwork Utility 144145 Configure the Printer for Wireless Access AgainMake Sure Your Computer can Communicate with the Printer 146 Wireless print server not installedMake Sure the Wireless Port is Selected How to locate a printer IP address147 148 Eliminate Sources of Interference Resolving intermittent wireless communications issuesChange the Channel the Wireless Router Uses 149Assign Static IP Addresses to ALL Devices in the Network Configure the Wireless Router with a Unique SsidCheck for Known Issues with the Wireless Router 150Purchase a NEW Router Check for Wireless Adapter Updates151 Change ALL Network Devices to the Same TypeLexmark International, Inc. All rights reserved Product informationEdition notice 152Licensing notices Trademarks153 Noise emission levels Hinweis zum GS-Zeichen154 Battery notice Temperature information155 156 Power consumption157 Lexmark Software Limited Warranty and License Agreements158 159 160 European Community EC directives conformity161 Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada Regulatory notices for telecommunication terminal equipment162 South Africa telecommunications noticeUtilisation de ce produit en Suisse Using this product in Switzerland163 Exposure to radio frequency radiation Regulatory notices for wireless productsVerwendung dieses Produkts in der Schweiz Uso del prodotto in SvizzeraIndustry Canada Canada Industry Canada CanadaTaiwan NCC RF notice statement 165166 Suomi 167168 Index169 170 Dpof 171172 Ssid 173VPN 174