Using th e printe r so f t w are | Lexmark S400 Series guide

Usingthe printersoftware

Minimum system requirements

The printer software requires up to 500 MB of free disk space.

Supported operating systems

•Microsoft Windows 7 (Web only)1

•Microsoft Windows Vista (SP1)

•Microsoft Windows XP (SP3)

•Microsoft Windows 2000 (SP4 or greater)

•Macintosh PowerPC OS X v10.3.9 or later

•Macintosh Intel OS X v10.4.4 or later

•Linux Ubuntu 8.04 LTS and 8.10 (Web only)1

•Linux OpenSUSE 11.0 and 11.1 (Web only)1

•Linux Fedora 10 (Web only)1

1The printer driver for this operating system is available only at support.lexmark.com.

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then select Install Additional Software from the Software Already Installed screen.

Using the printer software

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Lexmark S400 Series Using th e printe r so f t w are, Minimum system requirements, Using the Windows printer software

Contents

April Lexmark S400 Series Users Guide Contents Scanning CopyingFaxing 152 Networking110 113 Safety inform ation Thank you for choosing this printer Abo ut yo ur prin terMinimizing your printers environmental impact Recycling Finding information about the printer US, call us at Use Understanding the parts of the printer EXT Orde rin g and replac in g supplies Using genuine Lexmark ink cartridgesOrdering ink cartridges Replacing ink cartridges Recycling Lexmark products Ordering paper and other supplies Using the printer control panel Using the printer control panel buttons and menus Redial/Pause Dialtone Keypad Changing temporary settings into new default settings Saving energy with Eco-Mode Changing the Power Saver timeoutTo change the temporary settings into new default settings To disable the settings timeout feature Using the printer control panel menus Resetting to factory settings Minimum system requirements Using th e printe r so f t w areUsing the Windows printer software Software installed during printer installation Abbyy Sprint OCR Printer software Printer software Using the Macintosh printer softwareSoftware resident in the Macintosh OS Select Printer Home Finding and installing optional softwareFor Windows users For Macintosh users Uninstalling the printer software Reinstalling the printer softwareChecking for software updates Enabling automatic software updates Using the World Wide Web Installing the printer software Loading paper Load in g pape r a nd ori gi nal do cu ments Make sure that Paper and specialty media guidelines Loading paper and original documents Saving paper default settings Loading original documents into the ADF Loading original documents on the scanner glass Printing a document Prin tingTips for printing Printing basic documents Printing pages in reverse order Collating printed copies Printing multiple pages on one sheet If the printer is using a USB connection Printing envelopes Printing specialty documentsPrinting labels Tips on loading label sheets Printing on custom-size paper Select Use custom page size Printing on both sides of the paper duplexing manually For Macintosh users Working with photos Using a memory card or flash drive with the printer Supported memory cards and file types Printing photos using the printer control panel For Macintosh users For Windows users Camera detected. Press OK to change settings Printing photos from a PictBridge-enabled digital camera Printing photos from a memory device using the proof sheet Printing photos from a digital camera using Dpof Printing from a Bluetooth-enabled device Bluetooth Dongle Connected appears on the display Printing from a Bluetooth-enabled device Setting the Bluetooth security level Managing print jobs Setting your printer as the default printer Click Print & Fax Changing the printing modeChanging the printing mode for a single print job For Windows users Select Automatic, Quick Print, Normal, or Best Pausing print jobsResuming print jobs For Macintosh users Canceling print jobs Copying photos Cop yingTips for copying Making copies Enlarging or reducing images Adjusting copy qualityMaking a copy lighter or darker Repeating an image on one Collating copies using the printer control panel Making a duplex copy manually Copying multiple pages on one sheet Canceling copy jobs Tips for scanning Scan ningScanning to a local or network computer Scanning to a flash drive or memory card Using the printer control panelScanning photos into an editing application Click Preview/Edit Using the printer software Scanning documents into an editing application Scanning directly to e-mail using the printer softwareClick Document For Macintosh users How can I improve the quality of a scan? Scanning FAQWhy am I being asked for a PIN? What is an application list, and how do I update it? Canceling scan jobs Faxing Setting up the printer to faxSetup 1 Printer is connected to a dedicated fax line Tips for this setup Connected to different wall jacks Connected to the same telephone wall jack Tips for this setup Scenario 2 Digital Subscriber Line DSL Tips for this setup Scenario 3 VoIP telephone service Setup 1 Printer is connected directly to a cable modem Scenario 5 Country-specific setup Connecting the printer to a non-RJ-11 wall jack EXT Line Connecting the printer to a wall jack in Germany Setting the fax footer Setting the fax headerEntering your user information Using the Fax Setup Utility in Macintosh Configuring the fax settingsConfiguring fax settings using the fax software Using the Fax Setup Wizard in Windows You can Configuring fax settings using the printer control panel Creating a contact list Creating a contact list using the fax softwareClick Select from phonebook Creating a contact list using the printer control panel Tip Sending faxes using the printer control panelSending faxes Tips for sending faxes Receiving faxes automatically Sending faxes using the computerReceiving faxes Tips for receiving faxes Receiving a fax manually Faxing FAQTips What is my fax number? What is a splitter and what type of splitter should I use?What is my dialing prefix? How many rings should I set? When do I need to set Auto Answer to On?How do I set the distinctive ring for the printer? How can I check the dial tone? How do I adjust the speaker volume on the printer?Adjusting the dialing volume Adjusting the ringer volume How do I change the resolution of the documents that I fax? What settings work best with digital voice mail?How do I send a fax at a scheduled time? Press Dialtone How do I send a fax using a phone calling card?How do I know that the fax was sent successfully? How do I view the fax history of the printer? Can I block faxes? How do I forward a fax? Can I retrieve failed faxes? Supported network security options Installing the printer on a wireless networkWireless network compatibility Netwo rking Printing a network setup Installing the printer on other computers Installing the printer on a wireless network Before you begin Interpreting the colors of the Wi-Fi indicator lightSpecial wireless installation instructions Adding the printer to your wireless network Click Unlisted Network Changing wireless settings after installationSelect Other Wireless Network, and then click Continue Assigning a static IP address Creating an ad hoc wireless network Advanced wireless setupWindows Vista or later Windows XP Mac OS X version 10.4 and earlier Select View Available Wireless NetworksWindows Mac OS X version Click Wireless setup utility link Adding a printer to an existing ad hoc wireless network Double-clickLexmark Setup Assistant Switching between USB and wireless connections Windows onlyUsing the printer wirelessly Using the printer locally USB Mac OS X version 10.4 or earlier If the printer is currently set up for wirelessSharing a printer in a Windows environment Mac OS X version Click Properties or Printer properties Sharing a printer in a Macintosh environmentFrom the menu bar, click Help  System Preferences Help What is an SSID? Networking FAQWhat is Wi-Fi Protected Setup? Where do I find my WEP key or WPA passphrase? Wireless network examples Where do I find my SSID?What is a network? How are home networks configured? Scenario 3 Wireless network with no Internet access Scenario 2 Wireless network with Internet access101 How do I attach the installation cable? Why do I need an installation cable?102 103 How are infrastructure and ad hoc networks different? 104 Finding the signal strengthHow can I improve wireless signal strength? Remove Obstacles Between the Access Point and the Printer 105 Arrange the Network to Reduce Signal AbsorptionRemove Sources of Interference For Macintosh users with an AirPort base station For Macintosh users with a wireless access point106 How do I find the MAC address? What is a MAC address?107 108 What is an IP address?What is TCP/IP? How do I locate IP addresses? 109 What is a key index?How to locate a printer IP address How are IP addresses assigned? Aligning the printhead Main taining the prin t erMaintaining ink cartridges Checking ink levels 111 Cleaning the printhead nozzles Cleaning the scanner glass Cleaning the exterior of the printer112 Troublesho oting Using the Service Center to solve printer problemsIf Troubleshooting does not solve your problem Setup troubleshooting 114 Printhead errorsChange the Language Using the Printer Menus Incorrect language appears on the display Remove and Reinsert the Printhead 115 116 Software did not installReconnect the Printer Power Supply Print job does not print or is missing pages Printer is printing blank pages Remove and Reinstall the Printer Software117 118 Printer is busy or does not respondCannot delete documents from the print queue Cannot print through USB Paper jam in the paper support Jams and misfeeds troubleshootingMake Sure the USB Port is Enabled in Windows Paper jam in the printer Check Paper Condition Paper jam in the ADF selected models onlyPaper or specialty media misfeeds 120 Poor quality at the edges Print troubleshootingCheck Minimum Print Settings Select the Borderless Print Feature 122 Computer slows down when printingStreaks or lines on printed image Print speed is slow Poor copy or scanned image quality Copy and scan troubleshootingCopier or scanner does not respond Scanner unit does not close Cannot scan to a computer over a network Partial copies or scans of documents or photosScan was not successful Scanning takes too long or freezes the computer Fax troubleshooting checklist Fax troubleshooting125 Decrease the Transmission Speed of the FAX Modem Enable Error CorrectionCannot send faxes 126 Make Sure That the Dial Prefix Setting is Correct Enable Automatic FAX Conversion127 128 Cannot receive faxes 129 Fax error messages on the printer control panelMake Sure the FAX Software is Installed Cannot run the fax software 130 131 Memory card troubleshooting 132 Memory card troubleshooting checklistNothing happens when a memory card is inserted Cannot print documents from a memory card or flash drive Wireless troubleshooting checklist Wireless troubleshooting133 134 Resetting the wireless settings to factory defaultsCannot print over wireless network Turn the Wireless Access Point OFF and then Back on 135 Make Sure Demo Mode is Turned OFFMove Your Access Point Away from Other Electronic Devices Check the Wireless Signal Quality 136 Check Your Advanced Security Settings Mac OS X version 10.4 and earlier For Macintosh users with a wireless access point137 For Macintosh users with an AirPort base station 138 Continue button is unavailable Cannot print and there is a firewall on the computer Wi-Fi indicator light is not litTRY Running the Installer Again Check Power Select the Wireless Port Allow the Wireless Installation to CompleteEnable the Printer Select the Wireless Printer 141 Wi-Fi indicator light is still orangeIf you are using WEP security If you are using WPA security Check MAC Address Make Sure the Access Point is onMove Your Access Point to Minimize Interference 142 143 Ping the Access Point to Make Sure the Network is Working Double-clickNetwork Utility 144 145 Configure the Printer for Wireless Access AgainMake Sure Your Computer can Communicate with the Printer 146 Wireless print server not installed Make Sure the Wireless Port is Selected How to locate a printer IP address147 148 Eliminate Sources of Interference Resolving intermittent wireless communications issuesChange the Channel the Wireless Router Uses 149 Assign Static IP Addresses to ALL Devices in the Network Configure the Wireless Router with a Unique SsidCheck for Known Issues with the Wireless Router 150 Purchase a NEW Router Check for Wireless Adapter Updates151 Change ALL Network Devices to the Same Type Lexmark International, Inc. All rights reserved Product informationEdition notice 152 Licensing notices Trademarks153 Noise emission levels Hinweis zum GS-Zeichen154 Battery notice Temperature information155 156 Power consumption 157 Lexmark Software Limited Warranty and License Agreements 158 159 160 European Community EC directives conformity 161 Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada Regulatory notices for telecommunication terminal equipment 162 South Africa telecommunications notice Utilisation de ce produit en Suisse Using this product in Switzerland163 Exposure to radio frequency radiation Regulatory notices for wireless productsVerwendung dieses Produkts in der Schweiz Uso del prodotto in Svizzera Industry Canada Canada Industry Canada CanadaTaiwan NCC RF notice statement 165 166 Suomi 167 168 Index 169 170 Dpof 171 172 Ssid 173 VPN 174