2-22 Forwarding Documents
Setting the Document Name, Category, Comments, and Hold Time

Specify each setting as necessary.

Item Description
Document
Name
• The document name of the selected document is displayed in the entry box.
To change the name, manually change the file name in the entry box. Up to 80
characters can be entered.
• The following characters cannot be used in a document name.
\ / : * ? " < > |
• The document name can be selected from a template (see page 3-49) or the
history in the pull-down menu to the right of the “Document Name” field. The
history of the latest 10 document names and up to 20 document names registered
in the template settings is displayed.
Category • The document category of the selected document is displayed in the entry box. To
change the name, manually change the document category in the entry box. Up to
20 characters can be entered.
• You can enter a document category by selecting the history in the pull-down
menu to the right of the “Category” field. The latest 10 registered or viewable
document categories are displayed in the history.
Comment You can add a comment. Up to 1024 characters can be entered. The recipient can
check the comments in the document properties. (See page 2-31.)
Hold Time The hold time indicates the storage period for the document stored in the reception
box of the recipient. Select “No Limit” or “Document Hold Time”. If you selected
“Document Hold Time”, enter the number of days to store the document in the
entry box (between 0 and 99).
User and User Group Settings

Select “User Box” in the ���Destination” field, and click [Select].

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Select “User” or “Group” from the “User” pull-down menu.

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Select a user or group from the destination list, and click [Add] to add it to the

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destination list.

To delete a set destination, select the destination to delete, and click [Delete].•
To select all the displayed users or groups, select the top checkbox.•
Click the same checkbox to deselect the item.•
Click [Save].
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