7. Answering Machine
7.6Allowing callers to leave private messages (mailbox)
This unit provides 2 mailboxes (mailboxes 1 and
2)for recording voice messages. Callers using a touch tone phone can leave a message in a specific mailbox by entering a mailbox number. Callers who use rotary phones or do not specify a mailbox can leave messages in the common memory. Also, passwords can be assigned to mailboxes 1 and 2. This is useful if you share the unit with other people, because only the person who knows the mailbox password can listen to messages in a mailbox.
7.6.1 To use a mailbox
1Record your TAM/FAX greeting message (page 51).
Sample message: “This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. To leave a private message, press {*} and the desired mailbox number {1} or {2}. Thank you.”
L If you cannot complete your TAM/FAX greeting message within 16 seconds, you can choose 60 seconds for your TAM/FAX greeting message (feature #54, page 63).
2Record your mailbox greeting message if necessary (page 56).
3Change the password for mailboxes 1 and 2, if necessary.
–For mailbox 1 password, see feature #51 (page 63).
–For mailbox 2 password, see feature #52 (page 63).
4Set the unit to TAM/FAX mode (page 45).
7.6.2 When a caller calls
1The caller calls your unit from a remote touch tone telephone.
L The TAM/FAX greeting message will be played.
2The caller presses {*} and the desired mailbox number ({1} or {2}).
L A mailbox greeting message will be played.
3After the beep, the caller leaves a message.
Note:
LIf the caller does not enter a mailbox number in step 2, the message will be recorded in the common memory.
7.7Recording your mailbox greeting messages
The recording time of each greeting is limited to 16 seconds for each mailbox.
Sample message: “This is (personal name). Please leave your name and message after the beep.”
LKeep the front cover page open for button locations.
1Press {MENU}.
2For mailbox 1:
Press {#}, then {5}{5}.
For mailbox 2:
Press {#}, then {5}{6}.
3Press {A} or {B} repeatedly to select “RECORD”.
4Press {SET}.
5Speak clearly about 20 cm (8 inches) away from the microphone.
L The display will show the remaining recording time.
6When finished recording, press {STOP}. L The unit will repeat your message.
7Press {MENU}.
To check the mailbox greeting message
1.For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2.Press {A} or {B} repeatedly to select “CHECK”.
3.Press {SET}.
LThe unit will play the message.
4.Press {MENU}.
To erase your mailbox greeting message
1.For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
56
