Polycom DOC2231A manual Scheduled Conferences, Meeting Rooms

MGC+50/MGC+100 Getting Started Guide

database application whether a conference with a specific Numeric ID may be started. This is the method used with Windows Messenger and Office Communicator to initiate multipoint Video or Audio conferences.

For more information about Ad Hoc conferencing, see the MGC Manager User’s Guide, Volume II, Chapter 3.

Meeting Rooms

Meeting Rooms are conferences created once, with no starting date or time, no reserved resources and it can be activated as many times as required. The Meeting Room remains in passive mode until the first participant connects to it and activates the conference. To start the conference you simply let the participants know the start date and time, dial-in number and the Numeric ID of the conference. No prior booking is required. The conference returns to passive mode once the conference ends and remains in the MCU memory until the next activation. In this mode, a Meeting Room is usually defined for each of the employees in your organization. This may require tedious work when your organization includes many employees, and it also loads the MCU memory with all the saved Meeting Rooms.

Scheduled Conferences

You can define a conference to start at a certain date and time or to start immediately. Scheduled conferences run once and are then deleted from the MCU memory. For scheduled conferences, the MCU reserves resources for the conference participants, provided the participant endpoints are defined during the conference definition. You can define conferences without defining their participants and let participants connect to the conference as long as there are resources available.

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