Manuals / Ricoh / Computer Equipment / Fax Machine

Ricoh 3725e/F530/LF311/3310L operating instructions

Models: 3725e/F530/LF311/3310L

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Faxing

Dialing

There are four main ways to dial a number:

❖Entering Numbers Directly

See p.34 “Entering Numbers Di-

2 rectly”

❖Using Quick Dials:

See p.35 “Using Quick Dials”

❖Using Speed Dials:

See p.36 “Using Speed Dials”

❖Using Groups

See p.37 “Using Groups”

Entering Numbers Directly

Enter numbers directly using the number keys on the right side of the operation panel.

Note

❒Maximum length of a fax number: 254 digits.

❒You can insert pauses and tones in a fax number. See p.35 “Pause”, p.35 “Tone”

❒A pause is shown as a “-” on the display.

A Make sure that the machine is in standby display.

B Set your original and select any scan settings you require.

C Enter the fax number with the num- ber keys.

The digits appear on the display as you enter them.

Note

❒If you make a mistake, press the {Clear/Stop} key and enter again.

❒If you wish to send this message

to more than one destination, press the {OK} key, and then en- ter the next destination.

D Press the {Start} key.

-Limitations when dialing with the number keys

Fax numbers entered with the num- ber keys are stored in internal memo- ry (separate from memory for storing original data). Therefore, using the number keys, you cannot program 69 or more numbers for the following:

•Destinations specified in a Memo- ry Transmission (including Polling Reception)

•Destinations specified in a Group

For example, when 60 destinations are registered in a Group with the number keys, only 9 destinations can be dialed for Memory Transmission from the number keys.

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Ricoh 3725e/F530/LF311/3310L operating instructions

Contents

Basic Features Introduction Table of Contents Registering Troubleshooting Page Page Remarque concernant les utilisateurs au Canada Safety Information Safety During OperationPage Important Safety Instructions Important Safety InstructionsGrounding Position of theRCAUTION Label Specifications Energy Star ProgramEnergy Saving Modes Recycled Paper How to Read this Manual SymbolsAdvanced Features Basic Features this manualManuals for This Machine Installation AppendixGuide to Components Front ViewPower Switch Original Tray Original guideOutput tray guide Handset OptionUser Function keys Add Toner indicator Load Paper indicatorReceive File indicator Control PanelStatus Indicators Quick Dial keysQuick Dial Key Flip Plate Number keysTurn off the power switch Turning On the PowerStarting the Machine Reading the Display and Using Keys Reading the DisplayCommunication Display Standby DisplayDisplay Prompts Getting Started Transmission Modes Memory TransmissionFaxing Setting Originals How to set A4, B5 JIS JapaneseHow to set A5 and 81/2⋅ 51/2size originals Loading Originals Document FeederOriginal Sizes Difficult to Detect Memory Transmission Make sure that the Memory Trans- mission indicator is litSet the original Press the Start key During Transmission Canceling a Memory TransmissionWhile the Original is Being Scanned Display the file you want to delete While the Original is Awaiting TransmissionPress the OK key Press 0 or 1 to select Yes Immediate Transmission Check that the Memory Transmis- sion indicator is not litSet your original Reference Canceling an Immediate Transmission Before the Start key is PressedAfter the Start key is Pressed Press the Clear/Stop key, and then remove the originalScan Settings ResolutionResolution Original TypeOriginal Type HalftoneDialing Entering Numbers DirectlyUsing Quick Dials PauseTone Make sure that the machine is in standby displayUsing Speed Dials Using Groups When Specifying a Group with a Quick Dial When Specifying a Group with the Group keySelecting the Reception Mode Reception ModesManual Receive Auto ReceiveFaxing Own Name/Fax Header/Own Fax Number Own NameFax Header Own Fax Number Required by inter- national lawPress the OK key Enter your Own Name RegisteringPress 0or 1until 2. Fax Header is displayed Editing Deleting Own Name/Fax Header/Own Fax Number Quick Dial Enter the destination name Enter a fax number with the num- ber keysPress 0 or 1 to select On or Off Display the number of the Quick Dial key you want to edit Shown and you cannot delete Destination for this key Quick Dial Key Label Dial label Label paper Speed Dial Search letter is registered Press the OK key Press 0 or 1 to select On or Off If you want to edit another Speed Dial number, go to step F Press the User Tools key to re- turn to standby display Groups Assigning the Group Functions to the Group keyPress the User Tools key Press the 0 or 1 to select Add or Exit Editing a Group Name Adding a Fax Number to a Group Press the OK key Press 0 or 1 to select Yes To delete a destination from a group To delete another destination, re- peat steps L to N To delete an entire group To change and delete Quick Dials programmed as groups Available Characters Entering CharactersKeys How to Enter Characters Not using a wild cardUsing a wild card Enter letters, symbols or numbersLoading Paper in the Main Paper Tray Push the main paper tray in until it stopsAdjusting Volume Adjusting Volume Clearing Original Jams Clearing a Copy, Fax, or Print Jam Inside the MachineOpen the blue cover Open the right cover Pull out the jammed paperError Messages Message Problem/SolutionError Messages When the Receive File Indicator is Lit Cassette, Advanced FeaturesSolving Problems This table lists some common problems and their solutionsSee p.57 Groups Index Deleting Dialing Dial label Editing Registering Error Messages, 74 TTI→Fax Header Memo Memo EN USA H555-8400 FCC Requirements REN is separately shown on the label