DOCUMENT FILING PROGRAMS

This section explains key operator programs for the document filing function.

Document filing settings

"Document filing settings" consists of the following programs:

●Default mode settings

●The number of user name displayed setting

●Sort method setting

●Document output options

●Key operator authority setting

●Default output tray

●Delete all quick files

●Scan complete sound setting

●Initial resolution setting

●Default exposure settings

Default mode settings

This program is used to select the initial state of the confidential checkbox (selected or not selected) in the detailed settings screen of the document filing function. Touch the [CONFIDENTIAL MODE] in this program if you wish the confidential checkbox to be initially selected. Touch the [SHARING MODE] key if you wish the confidential checkbox to not be initially selected. Normally the check box is not initially selected.

The number of user name displayed setting

The number of user names displayed in one screen of the user name list can be changed from 8 (this is the normal setting) to 6 or 12.

Touch [6], [8], or [12] to select the number.

NOTE

When 6 or 8 names per screen is selected, each displayed key name can be up to 18 characters long. When 12 names per screen is selected, each key name can only be up to 10 characters long.

Sort method setting

This program is used to select how lists of files stored in the "MAIN FOLDER", "CUSTOM FOLDER", and "QUICK FILE FOLDER" are ordered. Select ordering by [FILE NAME], [USER NAME], or [DATE].

Document output options

This program is used to select the operations (print and send) that are allowed for stored files.

•The [PRINT] key in the [DOCUMENT OUTPUT SETTINGS] screen controls printing from the [JOB SETTINGS] screen.

For example, if the [PRINT] key in this program is touched and only the [COPY] and [FAX SEND (INCL.PC-FAX)] checkboxes are selected in the screen that appears, only stored files of copy jobs and fax jobs can be printed from the [JOB SETTINGS] screen of document filing. Files saved in modes that are not selected cannot be printed from the [JOB SETTINGS] screen.

•Similarly, the [SCAN TO E-MAIL/FTP], [FAX SEND], and [I-FAX SEND] keys control the corresponding transmission operations in the [JOB SETTINGS] transmission screen.

Key operator authority setting

When a password has been established for a file, user name or folder, this program is used to allow the key operator code to be entered instead of the password to enable deletion. This is only for deletion; editing is not possible.

Default output tray

This program is used when a finisher is installed to select the output tray for printing of stored files.

Delete all quick files

This program is used to delete all files except protected files from the Quick File Folder.

File deletion begins when you touch the [DELETE] key and then touch the [YES] key in the message that appears.

To have all files (except protected files) automatically deleted from the Quick File Folder each time the power is turned on, select the [DELETE QUICK FILES AT POWER UP. (PROTECTED FILES EXCLUDED)] checkbox.

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