Storing Documents in e-Filing, 187 | Toshiba 281c/351c/451c guide

5. Storing Documents in e-Filing

Scanned original data can be stored in e-Filing. The copy mode settings will be saved with the e-Filing document. You can copy originals and store the data at one time. After storing the original data, you can print them out at any time.

•There are two types of e-Filing, public box and user boxes. To store the data in a user box, you need to

set it up in advance. ( P.180 “2.Creating User Boxes”)

•The data scanned with the scanning function can be also stored in e-Filing. The stored data can be downloaded to the client PC as a JPEG, PDF or TIFF file. For details, refer to the Scanning Guide.

1Place the original(s).

•Up to 100 folders can be created in one e-Filing, and a maximum of 400 documents can be stored in one folder. The maximum number of original pages is 200. (However this may be restricted depending on the amount of free space of the hard disk in this equipment.)

•Set the copy mode as required.

•Twin colour images cannot be saved in e-Filing.

2Press the [E-FILING/FILE] button to enter the e-Filing/file menu.

6

3 Press the [STORE TO E-FILING] button.

187

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Toshiba 281c/351c/451c manual Storing Documents in e-Filing, 187

Contents

Operators Manual for Basic Function EPA Energy Star MFD Contents Filing Ready Check Stapler Power FailureReady Check Saddle Stitch Stapler Ready Hole Punch Dust BIN is Full Contents Working environment CE complianceFor Germany only Machine Noise Information Page Toshiba Quality is Second to None Supplies / Parts TonerGeneral Tip Preface Features of the e-STUDIO281c/351c/451c When installing or moving General Precautions To turn the power OFF, see Other points When using the Multifunctional Digital Colour Systems Position of Certification label, etc Other points During maintenance or inspection When handling supplies Disclaimer Notice Storage of colour copies Forgery prevention function Before Using Equipment Main components Description of Each Component Bridge Unit KN-3511A Configuration of optionsLarge Capacity Feeder KD-1012 Finisher MJ-1101 Multi Position Staple Finisher MJ-1023 Saddle Stitch Finisher MJ-1024Hanging Finisher MJ-1022 for e-STUDIO281c/351c only Hole Punch Unit MJ-6101 Bluetooth Module GN-2010 Wireless LAN Module GN-1041Expansion Memory GC-1181, GC-1230 Antenna GN-3010 Control panel Error lamp Access buttonJOB Status button Energy Saver button When fixing the angle of the control panel Angle of the control panel is fixed at 7 degrees Touch panel Function setting areaMessage display Touch-buttons Settings button Clearing functions selected Adjusting the contrast of the touch panel Setting letters CancelEnter Turning Power On / Shutdown Turning power onWhen Erasing Data appears When department or user management is used When copying is finishedDepartment management MFP local authentication, Ldap authentication Menu for user authentication appearsWindows Domain Authentication User managementPage Black Displaying the available number of copies Turning power off Shutdown Appears on the menu. Press the YES button Shutting down with the Energy Saver buttonPress the Energy Saver button on the control panel Press the Shutdown button on the touch panel Sleep Mode Energy Saving ModeTo canceling the energy saving mode Automatic Energy Save Setting Copy Paper Feeder Paper type Paper size Maximum sheet capacity Acceptable copy paperLD, LG, LT, LT-R, ST-R Folio Paper type Toshiba recommendations/Manufacturer Mode Recommended paperHandling and storing paper Setting copy paper size change Adjust the side guides with both hands Be sure to close the drawer securely and carefully Page Cedure Changing the setting of paper size Place paper in a and B Drawer for special uses Press the User Functions button on the control panelPaper type Purpose Indication Reference Page Clearing the drawer for special uses HOW to Make Copies Acceptable originals Setting Originals Maximum number of sheets for scanning Placing originals on the glass Sheet originals Book-type originals Precautions Using the Reversing Automatic Document Feeder optionalDamage to the equipment Use types of original 9 and 10 shown below with extra carePage If there are more originals, set them in the same way Single feed mode Initial Default setting Initial Default settingsMaking Copies TEXT/PHOTO Place the originals Press the Start button Place the next original, and press the Start button Stopping the copying operation Select the copy mode and set the number of copies Scanning the next originals during copying Auto job startPresspanel. the Start button on the control Confirming and canceling auto job Confirming auto job and canceling job in waitingCanceling auto job Replace the original with a new one Press the Interrupt button on the control panel Paper size Procedure Bypass CopyingBypass copying Holding a Side guides to the paper length while Press the Start button on the control panel Press the Other button for the media type When Thick 1 paper is set Place the original on the original glass Bypass copying on non-standard size paper Using the digital keys Recalling dimensions registered in the memory Page Proof Copy Change the settings as required HOW to Make Copies Setting of Basic Copy Modes When automatic paper selection is not selected Paper SelectionAutomatic Paper Selection APS Press the APS button Manual paper selection Copying mixed-size originals in one go mixed original size Press the Start button Press the Full COLOUR, Black or Auto Colour button Switching Colour Mode Automatic Magnification Selection AMS Enlargement and Reduction Copying Press the AMS button Place the originals Press the button representing the desired copy paper size Enlargement and Reduction Copying Press the Other button One-touch zoom buttons Zoom Up and Down buttons When A4-size paper is selected Selecting Finishing Modes Type of finishing mode Name of each part in the Finisher optional Sort/Group copying Press the Sort or Group button 100 Rotate sort mode 101 Staple sort mode Maximum number of sheets for stapling 102Hanging Finisher MJ-1022 Paper size Qty 103 Magazine sort & saddle stitch mode booklet modeDirection 148 6.MAGAZINE Sort Place paper in the drawers Select the paper size 104 Paper weight Saddle stitch tray loading capacity 105Available conditions for saddle stitching Hole punch mode optional 106Press the Hole Punch button Number of punch holes and available paper sizes 107Number of punch holes Available paper sizes Hole diameter LG, LT, LT-R, Comp Manual stapling MJ-1101 only 108Press the Manual-stapling button Place paper in the lower tray of the finisher 109 Specification 110 Duplex Copying 111 Sided original 2-sided copy 112Press the simplex/duplex button on the basic menu Press the 1 2 Duplex button 113 Sided original 2-sided copy Place paper in the drawersPress the 2 2 Duplex button 114 Sided original 1-sided copyPress the 2 1 Split button Book-type original 2-sided copy 115 Select the book copying type 116 117 Select A4 or B5 copy sizeOpen and place the first pages on the original glass 118 119 Original ModeFull colour Black Full colour Black Auto colour 120 Copy Density Adjustment Automatic copy density mode121 122 123 Image Adjustment Colour Balance Ymck Adjustment Canceling the colour balance adjustment124 RGB Adjustment Canceling RGB adjustment125 126 One-Touch Adjustment Background Adjustment Canceling the background adjustment127 Canceling the sharpness adjustment Sharpness128 129 Twin Colour 2-Colour Copy 130 RED & Black 131 132 ADF / Sadf 133 Image Shift 134Creating a right or left margin Place paper in the drawers 135 Creating a top or bottom margin Place paper in the drawers 136Image Shift button Press the TOP or Bottom button 137 Creating a bookbinding margin 138 139 Edge Erase 140Edge Erase button 141 Book Centre Erase Yellow guide line near the centre of the original glass 142 143 Dual Toward you. P.59 Book-type originals 144 145 2IN1 / 4IN1 146 147 148 Magazine SortSelect the paper type Example of copying a 12-page document 149 Editing 150Trimming / Masking 151 Place the original with its face up on the original glassPress the Enter button after specifying the area Place the originals with its face down 152 Mirror image 153Editing button Press the Mirror button 154 Negative/Positive reversalPress the NEG/POS button 155 XY Zoom 156 Cover Sheet 157Place the cover sheet 158 159 160 Sheet InsertionPlace the special sheets of paper Place plain paper in the drawers Place the originals Press the Copied or Blank button 161 10Press the Start button 162 163 Time Stamp 164 Number 165 166 JOB Build Place the originals of the 1st job 167 168 Press the JOB Finish button on the basic menu 169 170 Image Direction 171 Place the originals Perform the setting of 2 2 Duplex Book Tablet172 173 ADF / Sadf 174Press the ADF button Press the Sadf button 175 Place the originals one by one 176 177 Filing Filing Public boxUser box 179 Press the BOX Name button, and then enter the box name Creating User Boxes 181 Key in the password in Retype Password Changing Data of User Boxes Press the BOX Name button, and then enter the new box name 183 Box settings are updated 184 6.e-FILING 185 Deleting User Boxes Box is deleted 186 6.e-FILING 187 Storing Documents in e-Filing When the password entry menu is displayed To store the document in the folder 189 10Press the Start button Printing Stored Documents 191Printing the whole document Select the document to be printed Press the Print buttonTo stop printing a stored document during the operation Test printing 193 To stop printing a stored document during this operation Printing the stored document after changing the settings 195 Deleting Folders or Documents To delete a document in the folder 197 Storing documents in the shared folder AppendixPress the E-FILING/FILE button on the basic menu to enter Filing/file menu 199 Press the File Name buttonSelect the destination you want to store the data Select the format in which the data are stored Tiff MultiTiff Single 201 202 6.e-FILING 203 Template Template in Useful Template Template Template using the scanning function Button Function *1 Template using the copying function Button Function *1Template using the e-Filing function Button Function *1 205 Public Template Group Registering User Groups and Templates 207 208 7.TEMPLATE 209 13Press the Save button Press the Name button, and then enter the user group name 211 212 7.TEMPLATE 213 214 7.TEMPLATE 215 216 7.TEMPLATE 12Press the Save button 217 Changing Data of User Groups and Templates 219 220 7.TEMPLATE 221 When the user group is selected When the public group is selected 223 224 7.TEMPLATE 12Press the Enter button 225 Recalling Templates Press the desired template button 227 228 7.TEMPLATE 229 230 7.TEMPLATE 231 Deleting User Groups or Templates Delete OK? appears. Press the Delete button 233 234 7.TEMPLATE 235 JOB Status 236 Job Status 237 Confirming Print Job Status Print jobs 238 239 Pausing print jobsMoving print jobs Releasing print job 240 241 Proof print jobsPress the Proof button When you want to change the number of sets 242Press the Release button 243 244 Private print jobsPress the Private button Select the appropriate user name 245 246 When using department codes 247Press the Invalid button Keying in correct department code to print 248 249 Confirming Scan Job Status 250Deleting scan job 251 Log List Confirming job history in log list Print log 252 Send log 253Journal Entry Receive log 254 Scan log 255 Registering into address book from log lists 256Press the Send or Receive or Scan button on the log menu Following information can be registered from the Send log 257 Printing journals send/receive log list 258Press the Send or Receive button on the log menu Press the Journal button Print Status Display Releasing print job errors259 Press the blinking JOB Status button Place paper in the corresponding drawer 260 261 Fax / Internet Fax Error code Problem What to do Error Code262 Internet Fax 263 Error code Problem What to do 264 265 Scan Job Error code Problem What to do Remote Scan 266Scan to E-mail Save as File 267 Store to e-Filing 268 269 Printer 270 271 RFC related Error code Problem What to do 272 273 Blinking Graphic Symbols 274 Blinking Graphic Symbols 275 Drawer Display on the Touch Panel Replace Toner Cartridge Symbol When the black toner runs out276 Recommendation for original toner 277 Replacing the Black K toner cartridge 278 Return the cartridge holder to its original position 279 280 Close the front coverReplacing the Yellow Y, Magenta M, Cyan C toner cartridge 281 Close the front cover Press the Finish button 282 Replace Toner Bag Symbol 283Open the front cover Pull the toner bag out carefully 284 Jam Symbols 285Raisecover.the lever, and then open the upper 286 287 288 289 290 Releasing a paper misfeed in the automatic duplexing unit 291 Releasing a paper misfeed in the fuser unit 292 293 294 Remove any misfed paper that is inside the Bridge Unit 295Raisetray. the lever, and then open the upper Paper misfeed at the upper tray 296 297 When installing the Hole Punch Unit optional MJ-6101 Paper misfeed at the lower tray 298 Open the cover of the Hole Punch Unit 299 300 Raise the Hole Punch Unit, and remove any misfed paper 301 302 303 304 305 306 Call Service Symbol 307 When this Message Appears Check staple cartridge 308MJ-1024 10 MJ-1023 309 Install a new staple case into the staple cartridge Installpler. the staple cartridge onto the sta 310Close the front cover of finisher 311 312 313 314 Check staple cartridge in the Saddle Stitch Unit 315 Examine stapler 316MJ-1024 MJ-1023 317 318 319 Remove any jammed staples 320 321 322 Ready Check Stapler 323 Examine stapler in the Saddle Stitch Unit Push the knob 2 to return it to its origi- nal position 324 12Close the front cover of the finisher 325 326 Ready Check Saddle Stitch StaplerCheck the following 2 items to perform test stapling Close the front cover of the Saddle Stitch Finisher 327 Ready Hole Punch Dust BIN is Full 328 329 Power Failure 330 Time for periodic maintenance Remove the jammed paper 331 332 333 Place the original and try to copy again 334 Job is resumed 335 336 During printing from the Printer using the bypass tray 337 338 Cannot print this paper size Select the other drawer 339 Reboot the machine 340 341 Maintenance Daily Inspection 343 Simple TroubleshootingEquipment does not start Paper jamming occurs frequently Display does not change when buttons or icons are pressed Functions cannot be setImage density is too low Image density is too high 345Images are stained Images are blurred Copy images are partially missing 347 Specifications & Options STUDIO281c/351c/451c Specifications 348OPC 349 Continuous copying speed 350Type Colour 351 Specifications of Options Tray loading capacity of Finisher MJ-1101 352Upper Tray Lower Tray MJ-1024 with mixed paper loaded 353 FOLIO, LD, LG 354LT-R, Comp MJ-1023 with mixed paper loaded A3, FOLIO, LD, Comp 355LT-R A3, FOLIO, LD MJ-1022 with mixed paper loaded 356Hole Punch Unit MJ-6101 Series FOLIO, LD, LG, LT, LT-R Comp Hole Punch Unit MJ-6004 Series 357FOLIO, LD, LG, LT, LT-R, Comp Bridge Unit 358 Packing List Copying Function Combination Matrix 359Combination Matrix 1/2 Combination Matrix 2/2 360 12.SPECIFICATIONS & Options 361 Image Quality Adjustment Combination Matrix 362 363 IndexNumerics Automatic Start Print Data / Memory RX 364 Sadf 365 366 Page 17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, Japan Operators Manual for Basic Function