RECEIVING A FAX
Changing receiving modes
1.Press Fax.
2.Press Menu until Fax Setup appears on the bottom line of the display and press OK.
3.Press the left/right arrow until Receiving appears and press OK.
4.Press OK when Receive Mode appears.
5.Press the left/right arrow until the fax reception mode you want appears.
•In Fax mode, the printer answers an incoming fax call and immediately goes into the fax reception mode.
•In Tel mode, you can receive a fax by pressing On Hook Dial and then Color Start or Black Start. You can also pick up the handset of the extension phone and then press the remote receive code.
See "Receiving manually using an extension telephone" on page 41.
•In Ans/Fax mode, an answering printer attached to your printer answers an incoming call, and the caller can leave a message on the answering printer. If the fax machine senses a fax tone on the line, the printer automatically switches to Fax mode to receive the fax. See "Receiving automatically in Ans/Fax mode" on page 41.
•In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. For further details, see "Receiving faxes using DRPD mode" on page 41.
6.Press OK to save your selection.
7.Press Stop/Clear to return to ready mode.
• To use the Ans/Fax mode, attach an answering printer to the EXT socket on the back of your printer.
•If you do not want other people to view your received documents, you can use secure receiving mode. In this mode, all of the received faxes are stored in memory. For further details,
see "Receiving in secure receiving mode" on page 42.
Receiving automatically in Fax mode
Your printer is preset to Fax mode at the factory. When you receive a fax, the printer answers the call on a specified number of rings and automatically receives the fax.
To change the number of rings, see "Ring to Answer" on page 43.
Receiving manually in Tel mode
You can receive a fax call by pressing On Hook Dial and then pressing Black Start or Color Start when you hear a fax tone from the remote printer.
The printer begins receiving a fax and returns to ready mode when the reception is completed.
Receiving manually using an extension telephone
This features works best when you are using an extension telephone connected to the EXT socket on the back of your printer. You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone. The printer receives the fax.
Press the buttons slowly in sequence. If you still hear the fax tone from the remote printer, try pressing *9* once again.
*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you wish. For details about changing the code, see "Rcv Start Code" on page 43.
Receiving automatically in Ans/Fax mode
To use this mode, you must attach an answering printer to the EXT socket on the back of your printer.
If the caller leaves a message, the answering printer stores the message as it would normally. If your printer detects a fax tone on the line, it automatically starts to receive the fax.
• If you have set your printer to Ans/Fax mode and your answering printer is switched off, or no answering printer is connected to EXT socket, your printer automatically goes into Fax mode after a predefined number of rings.
•If your answering printer has a
•If you are in Tel mode (manual reception) when the answering printer is connected to your printer, you must switch off the answering printer, or the outgoing message from the answering printer will interrupt your phone conversation.
Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you designate to be answered by the fax machine. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the extension telephone or answering printer plugged into the EXT socket. You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your fax number from outside.
To set up the DRPD mode:
1.Press Fax.
2.Press Menu until Fax Setup appears on the bottom line of the display and press OK.
3.Press the left/right arrow until Receiving appears and press OK.
4.Press the left/right arrow until DRPD Mode appears and press OK. Waiting Ring appears on the display.
5.Call your fax number from another telephone. It is not necessary to place the call from a fax machine.
Faxing 41