Dell 1235cn manual Printing from a USB Memory Device, Backing UP Data

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6.Press OK when Yes appears to scan more pages. Load an original and press Color Start or Black Start.

Regardless of the button you press, the color mode is decided as customized. See “Customizing Scan to USB” on page 47. Otherwise, press the left/right arrow to select No and press OK.

After scanning is complete, you can remove the USB memory device from the printer.

Customizing Scan to USB

You can specify image size, file format, or color mode for each scanning to USB job.

1.Press Scan/Email.

2.Press Menu until Scan Feature appears on the bottom line of the display and press OK.

3.Press OK when USB Feature appears.

4.Press the left/right arrow until the setting option you want appears and press OK.

You can set the following options:

•Scan Size: Sets the image size.

•Original Type: Sets the original document’s type.

•Resolution: Sets the image resolution.

•Scan Color: Sets the color mode. If you select Mono in this option, you cannot select JPEG in Scan Format.

•Scan Format: Sets the file format in which the image is to be saved. When you select TIFF or PDF, you can select to scan multiple pages. If you select JPEG in this option, you cannot select Mono in Scan Color.

5.Press the left/right arrow until the desired status appears and press OK.

6.Repeat steps 4 and 5 to set other setting options.

7.When you have finished, press Stop/Clear to return to ready mode.

You can change the default scan settings. For details, see "Changing the default scan settings" on page 35.

PRINTING FROM A USB MEMORY DEVICE

You can directly print files stored on a USB memory device. You can print TIFF, BMP, JPEG, and PRN files.

Direct Print option supported file types:

•PRN: Only files created by provided driver with your printer are compatible.

•PRN files can be created by selecting the Print to file check box when you print a document. The document will be saved as a PRN file, rather than printed on paper. Only PRN files created in this fashion can be printed directly from USB memory. See Software section to learn how to create a PRN file.

•BMP: BMP Uncompressed

•TIFF: TIFF 6.0 Baseline

•JPEG: JPEG Baseline

To print a document from a USB memory device:

1.Insert a USB memory device into the USB connector on your printer. If one has already been inserted, press Direct USB.

2.Press OK when USB Print appears.

Your printer automatically detects the device and reads data stored on it.

3.Press the left/right arrow until the folder or file you want appears and press OK.

If you see D in the front of a folder name, there are one or more files or folders in the selected folder.

4.If you selected a file, skip to the next step.

If you selected a folder, press the left/right arrow until the file you want appears.

5.Press the left/right arrow to select the number of copies to be printed or enter the number.

6.Press OK, Color Start or Black Start to start printing the selected file. There are two types of mode as following:

•OK or Color Start: Color print

•Black Start: Black and White print

After printing the file, the display asks if you want to print another job.

7.Press OK when Yes appears to print another job, and repeat from step 2.

Otherwise, press the left/right arrow to select No and press OK.

8.Press Stop/Clear to return to ready mode.

BACKING UP DATA

Data in the printer’s memory can be accidentally erased due to power failure or storage failure. Backup helps you protect your Address Book entries and the system settings by storing them as backup files on a USB memory device.

Backing up data

1.Insert the USB memory device into the USB connector on your printer.

2.Press Menu until System Setup appears on the bottom line of the display and press OK.

3.Press OK when Machine Setup appears.

4.Press the left/right arrow until Export Setting appears and press OK.

5.Press the left/right arrow until the option you want appears.

•Address Book: Backs up all Address Book entries.

•Setup Data: Backs up all system settings.

6.Press OK to begin backing up the data. The data is backed up to the USB memory.

7.Press Stop/Clear to return to ready mode.

Restoring data

1.Insert the USB memory device on which the backup data is stored in to the USB connector.

2.Press Menu until System Setup appears on the bottom line of the display and press OK.

3.Press OK when Machine Setup appears.

4.Press the left/right arrow until Import Setting appears and press OK.

5.Press the left/right arrow until the data type you want appears and press OK.

6.Press the left/right arrow until the file containing the data you want to restore appears and press OK.

7.Press OK when Yes appears to restore the backup file to the printer.

8.Press Stop/Clear to return to ready mode.

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Contents Multi Functional Printer Special Features Features of your new laser printerConvention Description Example About this USER’S GuidePrinter Driver Help Quick Install GuideFinding More Information Online User’s GuideWhat the icons and signs in this user’s guide mean Safety informationImportant Safety Symbols and Precautions AWG American Wire Gauge Contents Scanning by a network connection ID card copying Using special copy featuresPrinting a document Canceling a print job Sending a fax Fax setupManaging USB memory Understanding display messages Solving other problemsPrinting from a USB memory device Backing up dataScanner specifications How to purchaseGeneral specifications Printer specificationsFront view Rear view IntroductionPrinter Overview Control Panel Overview Status Description Understanding the Status LEDAcknowledging the Status of the Toner Cartridge Darkness Sending Menu OverviewSupplied Software Printer Driver FeaturesContents Feature Windows MacintoshGetting started Setting UP the HardwareOperating Free System CPU RAM HDD Space System RequirementsMicrosoft Windows MacintoshInstalling the driver software Setting UP the NetworkConfiguring network protocol via the printer Using the SetIP programGetting started Printers Basic Settings Auto continue Entering characters using the number keypadUsing the save modes Getting started ADF Loading originals and print mediaLoading Originals On the scanner glassSelecting Print Media Type Size Dimensions Weighta Capacityb Specifications on print mediaMedia Type Guidelines Media sizes supported in each modeMode Size Source Guidelines for special print mediaPaper Changing the Size of the Paper in the Paper TrayPreprinted Slide the tray 1 back into the printer Feeding the print material manually Setting the Paper Size and TypePrinting on Special Print Materials Copying Changing the Settings for Each CopyCopying Up or 4-up copying Changing the Default Copy SettingsUsing Special Copy Features ID Card CopyingGray enhance copying Setting Copy TimeoutClone copying Erasing background imagesScanning from the Control Panel Setting scan information in Dell Scan ManagerScanning Scanning BasicsScanning to Email Setting up an e-mail accountClick Machine Settings and User Authentication Scanning by a Network ConnectionSetting UP Address Book Changing the Settings for Each Scan JOBChanging the Default Scan Settings Searching with a particular first letter Printing Address BookPrinting a Document Canceling a Print JOBBasic printing Faxing Setting the fax headerAdjusting the document settings ResolutionAutomatic redialing Sending a fax automaticallySending a fax manually Confirming a transmissionSending a priority fax Sending a delayed faxAdding pages to a delayed fax Canceling a delayed faxReceiving a FAX Forwarding faxes Receiving in secure receiving modeActivating secure receiving mode Receiving faxes in memorySending options FAX SetupChanging the fax setup options Forwarding received faxes to email address Speed dial numbers Changing the default document settings Setting up Address Book Printing sent fax report automaticallyPrinting Address Book Searching Address Book for an entryDeleting a Address Book entry Scanning to a USB Memory Device Using USB memory deviceAbout USB Memory Plugging in a USB Memory DeviceBacking UP Data Printing from a USB Memory DeviceFormatting a USB memory device Managing USB MemoryPrinting Directly from a Digital Camera Deleting an image filePrinting a report MaintenanceAdjusting the Color Contrast Printing ReportsClearing Memory Cleaning Your PrinterCleaning the outside Cleaning the insidePlug in the power cord and turn the printer on White sheet ADF Sheet Scanner glass Scanner lid Cleaning the scan unitExpected cartridge life Maintaining the CartridgeReplacing the Toner Cartridge Toner cartridge storageMaintenance Replacing the Imaging Unit Replacing the Waste Toner Container Checking the PRINTER’S Serial Number Maintenance PartsTo access Embedded Web Service Managing Your Printer from the WebsiteExit misfeed TroubleshootingTips for Avoiding Paper Jams Clearing Document JamsFuser unit area Clearing Paper JamsRoller misfeed TrayFuser lever Paper exit areaTroubleshooting Understanding Display Messages Meaning Suggested SolutionsOver Heat Error Network ErrorOpen Heat Error Not Assigned Page/Cancel JobOr Continue or Black Wrong ConfigStop Pressed Stop/Clear has been Continue or Black OnlyCondition Possible Suggested Solutions Cause Solving Other ProblemsPrinting problems Condition Suggested SolutionsPrinting quality problems Color or Black DropoutsWhite Spots Vertical linesCopying problems Dell Scan Manager problems Scanning problemsCommon Macintosh problems Fax problemsCommon Windows problems Type HOW to PurchaseOrdering supplies SuppliesGeneral Specifications SpecificationsCopier Specifications Printer SpecificationsScanner Specifications Facsimile Specifications Glossary Fuser Unit ITU-T No chartEthernet EtherTalkOriginals MAC addressModem NetWareWatermark Subnet MaskToner Cartridge UNC PathIndex Clock mode 20 control panel 12 copyingReceiving modes 41 redialing Page Software section Contents Sharing the Printer Locally For a USB-connected Select Typical installation for a local printer. Click Next Installing Printer SoftwareInstalling Software for Local Printing Select Custom installation. Click Next Custom InstallationInstalling Printer Software in Windows Installing Software for Network Printing Custom Installation Reinstalling Printer Software Removing Printer Software Select the components you want to reinstall and click NextSelect your printer driver from the Name drop-down list Printing a DocumentSelect Printers and Faxes Select your printer driver icon Printer SettingsPrinting to a file PRN Paper Tab Layout TabGraphic Tab Color ModeAbout Tab Using a Favorite SettingUsing Help Other Options TabPrinting Multiple Pages on One Sheet of Paper N-Up Printing Advanced PrintingPrinting Booklets Printing PostersNone Printing on Both Sides of PaperPrinting a Reduced or Enlarged Document Fitting Your Document to a Selected Paper SizeEditing a Watermark Using WatermarksUsing an Existing Watermark Creating a WatermarkCreating a New Page Overlay Using OverlaysWhat is an Overlay? Using a Page OverlayDouble-clickPrinters and Faxes Setting Up a Host ComputerSetting Up a Client Computer Check the Share this printer boxQuick Start Guide Using SmarThru OfficeSmarthru Office Starting SmarThru OfficeSelect File Send to Send By E-mail SettingProfile ScanWindows XP Scanning Process with TWAIN- enabled SoftwareScanning Using the WIA Driver Settings, Control Panel, and then Scanners and CamerasPrinter Status Monitor Printer Settings UtilityDell Toner Re-order application Firmware Update UtilitySelect Uninstall and click Uninstall Installing SoftwareUninstalling software Select Easy Install and click Install. Easy Install isClick Add on the Printer List Setting Up the PrinterFor a Network-connected For a USB-connectedPrinting a Document Changing Printer SettingsPrinting Graphics Printing Multiple Pages on One Sheet of PaperStart Applications and click Image Capture ScanningScanning with USB Index TWAIN, scan REV
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