Avaya 3.0.0 manual Using Other Features, Corporate and Personal Directories

Page 25

Using Other Features

3.Select Record Greeting on the Voicemail Options menu.

4.Select the Del softkey.

5.When you are prompted to delete the greeting, select the Yes softkey.

6.Select the Exit softkey to display the previous menu, or press the Phone/Exit () button.

Using Other Features

Corporate and Personal Directories

Directories contain stored contact information such as names and telephone numbers. There are two types of directories:

●Corporate directory—Populated and updated automatically, it contains an entry for every Quick Edition IP telephone in the one-X Quick Edition network. You cannot add or delete these entries. Group names and extensions may also appear in a directory.

●Personal directory—This is your own directory. You can add, edit, or delete your entries.

To view corporate and personal directory entries

1.Select the Dir softkey. The list of entries in the Corporate directory is displayed.

2.If you want to view the entries in your Personal directory, select the MyDir softkey.

3.To navigate through the items in a directory, perform one of the following actions:

●select the Page Left or Page Right () button to move through directory pages.

●use the dialpad to enter the first character of the name associated with the entry.

Tip:

A combination of both these methods may be used. For example, you could press 2 on the dialpad to move to the first entry starting with the letter B, and then select the Page Right or Page Left () button to display the next or previous page.

To change your name in the Corporate directory

Enter your last name then first name to ensure that all names in the Corporate directory are sorted alphabetically by last name. The dial-by-name function of the Auto Attendant can match caller key presses to the directory name, starting with the first character of the last name.

1.Access the User Options menu (see Displaying the User Options Menu on page 6).

2.Select Name on the User Options menu.

Avaya one-X Quick Edition Release 3.0.0 Telephone User Guide

November 2006 25

Image 25

Contents Avaya one-X Quick Edition Software License Contents System Options Index Introducing Your Telephone Customizing Your Quick Edition IP TelephoneApplication/Function Softkey Label SW IP Do not disturb RetrvAccessing user options when password protection is disabled Accessing user options when password protection is enabledTo change your password Select Password on the User Options menu To enable or disable password protectionViewing and Modifying User Preferences To activate and deactivate muting while on a callTo change the user language To view the language settingsTo select a ringer tone To set the call waiting toneSelect Contrast level on the User Options menu To adjust the contrast level of the displayMaking and Answering Calls To make a call using a speed dialMaking Calls To make calls manuallyReceiving Calls To make calls using the corporate or personal directoryTo answer an incoming call Putting a Call on Hold Call HandlingParking and Retrieving Calls Transferring CallsTo transfer a call and speaking to the receiving party To transfer a call without speaking to the receiving partyTo retrieve a parked call from any other telephone To park a callTo create a conference call between three parties Conference CallsTo drop a single party from the conference call To place one of the participants on holdTo place all participants on hold Call ForwardingTo end the conference call To forward all calls to voicemailTo forward calls to a directory number To disable call forwardingTo forward calls to an external number To change the number of rings before forwardingTo specify a redirect number Zero-RedirectTo disable zero redirect Using Call LogsTo enable zero redirect To viewing call log entriesTo edit a Call Log number before you dial the number To clear lists, all call logs, and/or reset the counterTo delete a single entry Key Function Using Voice MailTo play a voicemail message Retrieving Voicemail MessagesTo monitor incoming voicemail messages Recording and Managing Personalized Voicemail Greetings To access your voicemail using any telephoneTo record your name To delete a personalized greeting To record a personalized greetingSelect Voicemail on the User Options menu Corporate and Personal Directories Using Other FeaturesTo view corporate and personal directory entries To change your name in the Corporate directoryTo add an entry manually Adding an Entry to Your Personal DirectoryTo copy an entry from the corporate directory To copy an entry from a voicemail record To copy an entry from the call logTo edit an entry in your personal directory Select My Personal Dir on the Copy Entry To menuDo Not Disturb To enable or disable DNDPaging To delete an entry from your personal directoryTo broadcast an announcement to a paging zone Speed DialTo add a speed dial entry manually Select Speed Dial on the Copy Entry To menu To edit a speed dial entry Registration Information for Optional FeaturesTo delete a speed dial entry Email Notification of Voicemail Web-based System AdministrationTeleworker Application Telephone Options Telephone User Option Menu Telephone OptionsVoice Mail Zero Redirect Telephone Options Web Interface MenuSystem Options Telephone Menu System OptionsForwarding System Options Web Interface MenuIndex This guide Paging What callers hear Volume, adjusting