Aastra Telecom 9516CW manual Messages, Knowing when you have a message, Audible Message Alert

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To delete your greeting:

1.Press ∞.

2.Press ªto ﬁnd the greeting you want to delete.

3. Press ∫

twice.

4.Press ®.

Messages

The maximummessagesrecording time for each greeting and incoming message is two minutes. The maximum total time for all of your greetings and messages is 30 minutes. As you

del te s and delete or record memos, the amount of time remaining is shown on the display.

Knowing when you have a message

xTheNew9516CW indicator light ﬂashes slowly to let you know when you have a message and appears on the display.

Audible Message Alert

You can also program the 9516CW to alert you audibly when there is a message or a memo for you. A reminder tone sounds every 20 seconds reminding you that you have a message or memo.

To enable audible message alert:

1.Press the Set Options key.

2.Use ªto scroll to number 14 or press ⁄›to go directly to the item.

3.Press •to enable or disable audible message alert.

4.Press ®.

Auto playback

You can listen to all of your new messages in the order that they were left through the handsfree speaker.

To listen to your messages:

1.Press ¶.

2.Press •for the General mailbox, £for the Special mailbox, or one of the dial pad numbers to select the mailbox.

Note : This selects all of the messages from a single mailbox. If you want to listen to all of the messages in all of the mailboxes, do not select a mailbox.

3.Press ¶. Your messages will be played through the Handsfree speaker.

Note : If you want to hear your messages privately, lift the handset before pressing

¶the second time.

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Contents 9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Set Options list Set Options listPag Basic Installation Connecting the handset cord Connecting the line cordConnecting an optional fax Machine or modemChecking your telephone Desk MountingBasic Features Making a callAnswering a call Putting a call on holdPutting a call on mute Using the Redial ListMaking a Handsfree call Super Call Waiting Identiﬁcation Call Waiting IdentiﬁcationCall Waiting Identiﬁcation on or off 5678-1234 SuperFlash †Setting the date and time Turning the display of Call Waiting Identiﬁcation on or offChanging the display language To change the languageSetting the ring tone and ringer volume Controlling the ringer volumeControlling the handset volume Controlling the speaker volumeTurning the Answering Machine on or off Number of Rings before answeringTo turn the answering machine on or off To set the number of ringsGreetings General Greeting Special GreetingPrivate Greeting † Recording GreetingsTo record your greeting To listen to your greetingKnowing when you have a message MessagesAudible Message Alert Auto playbackControlled playback using the Callers List Playback OptionsMake Message New Selective message deleteCallers List Call screeningCall intercept Calling party controlMemos Recording a memoListening to a memo Deleting a memoCall Announce Voice Tag DirectoryMailboxes on page 29 and Mailbox Greetings on Creating a New Directory Entry To save a new entry to the DirectoryEntering Names Call Announce Voice TagNo Announce To enable No AnnounceCall Announcment Voice Tag options To enable Name Only To enable Name and NumberName Only Name or NumberSaving a displayed number to the Directory Saving a memory key entry to the Directory Personalized Greetings for Directory entriesTo save a memory key entry to the Directory To record a personalized greetingFinding items in the Directory To listen to a personalized greetingTo change a personalized greeting To delete a personalized greetingMaking a call from the Directory Editing in the DirectoryTo make a call from the Directory To edit a Directory entryMailboxes Deleting items from the DirectoryTo delete individual items To delete all itemsMailbox Greetings Editing the mailbox name and classTo record your greeting To assign people to a mailbox Assigning people to a MailboxNew Directory Entry on Using the Callers List Setting up the Callers ListCallers List Finding items in the Callers ListMaking a call from the Callers List See Editing in the Callers ListEditing in the Callers List Extensions, see Entering area codesSaving displayed numbers from the Callers List Deleting items from the Callers ListTo make the message new in the Callers List To delete an item in the Callers ListMemory keys Saving numbers and names to memory keysCall Announce Voice Tag on To delete all items in the Callers ListSaving from the display to memory keys Recording a Call Announcement Voice Tag for a memory key Call Announcement Voice Tag On page 22 for more informationLabeling the memory keys Personalized Greetings for Memory keysSee Selecting the dial pad mode Making calls from memory keysEditing memory keys Deleting memory keysTo edit a memory key To delete a memory keySaving features in memory keys Using feature keysTo save a feature On cod To save a feature Off codeSaving a feature and light to memory keys Using Feature Light k ysTo save a FeatureLight On key To save a FeatureLight Off keyAdvanced Features Adding a timer keyUsing the call Timer Deleting a timer keyUsing Deleting a page keyTo send a page message To delete a page keyTo select the dial pad mode Installing the page linesSelecting the dial pad mode To delete or change an area code or prefix Entering area codesTo enter area codes and prefixes To delete or change Dialing Restrictions EnteringRestrictedDialing RestrictionsTo enter Dialing Restrictions To delete or change a security number Security Numbers featureTo enter security numbers To set the Fax Switch Fax SwitchSetting the Fax Switch Copying the Directory to another 9516CW telephone To copy the Directory to another 9516CW telephoneUsing a headset Changing the headset modeTo enable call blocking To change the headset modeAutomated Attendant Example of Automated AttendantJoe then set up his mailboxes as shown in this table To enable or disable the Automated AttendantTo set the remote Notification Number To enable or disable Remote NotificationRemote Notiﬁcation Remote Access To set your passwordRemote Access Main Menu To listen to your messages remotelyKnowing when you haveMessageVoice Mail message Display messages and lightsCallers List screen Clear Message WaitingGeneral display messages What it meansMessage What it means CallersListErs Display messages Set indicator light messages Handsfree indicator light messagesFeature Light Learning about the LightsSpecial Information about your 9516CW If a power failure occurs while you are on a handset callIf a power failure occurs while you are on a handsfree call Troubleshooting How do I set up call announcement? Am unable to call back from the Callers ListHow do I record a greeting? How do I answer Call Waiting?Index Index Index Aastra Telecom