Aastra Telecom 9516CW manual Memory keys, Saving numbers and names to memory keys

Page 40

To delete all items in the Callers List:

1.Press ≈.

2.Press –once.

3.Press ∑.

4.Press ∑again to conﬁrm deletion of the entire Callers List.

5.Press ®.

Memory keys

Saving numbers and names to memory keys

You can save the numbers and names of your customers, business associates, or anyone you call frequently in 9516CW’s ﬁve memory keys. You can also assign those numbers Call Announcements (Voice Tags) and personal greetings. See Directory on page 20 for more information on saving additional numbers and names to the Directory.

Note: To achieve the best sound quality for recorded greetings and Call Announcements,

		change,
	it is recomme ded that you record by speaking into the handset instead of the
	handsfree microphone.
To save a new name and number to			memory key:

1.	Press ß.

2.	Press the d sired memory key.
	Note: If you attempt to save		memory key that already contains an entry, the
	message, Keyinuse,Deleteto		appears. You must ﬁrst delete the old entry
	before saving a new one. See Deleting memory keys			on page 40 for more
	information.

3.Enter the number using the dial pad.

4.Press ß. Only the number is stored at this point.

5.If you do not want a name, go to step 6. To enter a name, use the dial pad.

See Entering Names on page 22.

6.Press ß.

7.Select the mailbox number you want to assign to this person. If you do not select a

mailbox, the General Mailbox is assigned. See Mailboxes on page 29.

8.Press ß.

9.Lift the handset and press §to record a Call Announcement (Voice Tag). See

Call Announce (Voice Tag) on page 22.

Note : If you do not want to record a Call Announce message, go to step 13.

10.Record your Call Announcement (Voice Tag) after the tone.

11.Press ß.

12.Press ¶to review your recording.

13.Press ß.

14.Press ®.

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Contents 9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Pag Set Options listSet Options list Basic Installation Connecting the handset cord Connecting the line cordConnecting an optional fax Machine or modemChecking your telephone Desk MountingBasic Features Making a callAnswering a call Putting a call on holdMaking a Handsfree call Using the Redial ListPutting a call on mute Call Waiting Identiﬁcation on or off Call Waiting IdentiﬁcationSuper Call Waiting Identiﬁcation 5678-1234 SuperFlash †Setting the date and time Turning the display of Call Waiting Identiﬁcation on or offChanging the display language To change the languageSetting the ring tone and ringer volume Controlling the ringer volumeControlling the handset volume Controlling the speaker volumeTurning the Answering Machine on or off Number of Rings before answeringTo turn the answering machine on or off To set the number of ringsGreetings General Greeting Special GreetingPrivate Greeting † Recording GreetingsTo record your greeting To listen to your greetingKnowing when you have a message MessagesAudible Message Alert Auto playbackControlled playback using the Callers List Playback OptionsMake Message New Selective message deleteCallers List Call screeningCall intercept Calling party controlMemos Recording a memoListening to a memo Deleting a memoMailboxes on page 29 and Mailbox Greetings on DirectoryCall Announce Voice Tag Creating a New Directory Entry To save a new entry to the DirectoryEntering Names Call Announce Voice TagCall Announcment Voice Tag options To enable No AnnounceNo Announce To enable Name Only To enable Name and NumberName Only Name or NumberSaving a displayed number to the Directory Saving a memory key entry to the Directory Personalized Greetings for Directory entriesTo save a memory key entry to the Directory To record a personalized greetingFinding items in the Directory To listen to a personalized greetingTo change a personalized greeting To delete a personalized greetingMaking a call from the Directory Editing in the DirectoryTo make a call from the Directory To edit a Directory entryMailboxes Deleting items from the DirectoryTo delete individual items To delete all itemsMailbox Greetings Editing the mailbox name and classTo record your greeting New Directory Entry on Assigning people to a MailboxTo assign people to a mailbox Using the Callers List Setting up the Callers ListCallers List Finding items in the Callers ListMaking a call from the Callers List See Editing in the Callers ListEditing in the Callers List Extensions, see Entering area codesSaving displayed numbers from the Callers List Deleting items from the Callers ListTo make the message new in the Callers List To delete an item in the Callers ListMemory keys Saving numbers and names to memory keysCall Announce Voice Tag on To delete all items in the Callers ListSaving from the display to memory keys Recording a Call Announcement Voice Tag for a memory key Call Announcement Voice Tag On page 22 for more informationLabeling the memory keys Personalized Greetings for Memory keysSee Selecting the dial pad mode Making calls from memory keysEditing memory keys Deleting memory keysTo edit a memory key To delete a memory keySaving features in memory keys Using feature keysTo save a feature On cod To save a feature Off codeSaving a feature and light to memory keys Using Feature Light k ysTo save a FeatureLight On key To save a FeatureLight Off keyAdvanced Features Adding a timer keyUsing the call Timer Deleting a timer keyUsing Deleting a page keyTo send a page message To delete a page keySelecting the dial pad mode Installing the page linesTo select the dial pad mode To enter area codes and prefixes Entering area codesTo delete or change an area code or prefix To enter Dialing Restrictions EnteringRestrictedDialing RestrictionsTo delete or change Dialing Restrictions To enter security numbers Security Numbers featureTo delete or change a security number Setting the Fax Switch Fax SwitchTo set the Fax Switch Copying the Directory to another 9516CW telephone To copy the Directory to another 9516CW telephoneUsing a headset Changing the headset modeTo enable call blocking To change the headset modeAutomated Attendant Example of Automated AttendantJoe then set up his mailboxes as shown in this table To enable or disable the Automated AttendantRemote Notiﬁcation To enable or disable Remote NotificationTo set the remote Notification Number Remote Access To set your passwordRemote Access Main Menu To listen to your messages remotelyKnowing when you haveMessageVoice Mail message Display messages and lightsCallers List screen Clear Message WaitingGeneral display messages What it meansErs Display messages CallersListMessage What it means Set indicator light messages Handsfree indicator light messagesFeature Light Learning about the LightsIf a power failure occurs while you are on a handsfree call If a power failure occurs while you are on a handset callSpecial Information about your 9516CW Troubleshooting How do I set up call announcement? Am unable to call back from the Callers ListHow do I record a greeting? How do I answer Call Waiting?Index Index Index Aastra Telecom