Aastra Telecom 9516CW manual Finding items in the Directory, To listen to a personalized greeting

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To listen to a personalized greeting:

1.Press ¢.

2.Press ªto ﬁnd your greeting.

3.Press ¶.

4.Press ®.

To change a personalized greeting:

1.Press ¢.

2.Press ªto ﬁnd the greeting you want to change.

3.Press §.

4.Lift handset and press §.

5.Re-record your greeting.

6.Press ßto end your recording.

7.Press ®.

To delete a personalized greeting:

1.Press ¢

2.Press ªto ﬁnd the name you want or press the ﬁrst letter of the name using

the dial pad. See Entering Names on page 22.

3.Press ¶.

4.While the personalized greeting is playing, press ∑twice.

5.Press ®.

Note: If you don’t have a personalized greeting assigned to a number in your direc- tory, the person calling you from that number will hear the General Mailbox greeting if you have recorded one. If you have not recorded a general greeting, the caller will hear the factory-programmed greeting.

Finding items in the Directory

To find items in the Directory:

1.To see the Directory heading, press ¢.

2.To see the listings that start with a particular letter, press the appropriate dial pad key. To see the other listings under that letter, press –. (For example: ﬁtakes you to the ﬁrst “J” listing, then–takes you to the next “J” listingﬁ. ﬁtakes you to

the ﬁrst “K” listing). SeeEntering Names on page 22.

Or , to move down and up the list, press –or ≠. If you want to scroll steadily, press and hold –or ≠. To view which mailbox you have assigned someone or to listen to a voice tag you have recorded for someone, press ‘. To listen to the personalized greeting for a Directory entry, press ¶.

3.To leave the Directory at any time, press ¢or ®.

Note: If you are on a call while you are viewing the Directory, pressing ®also drops the call.

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Contents 9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Pag Set Options listSet Options list Machine or modem Basic InstallationConnecting the handset cord Connecting the line cord Connecting an optional faxDesk Mounting Checking your telephonePutting a call on hold Basic FeaturesMaking a call Answering a callMaking a Handsfree call Using the Redial ListPutting a call on mute Call Waiting Identiﬁcation on or off Call Waiting IdentiﬁcationSuper Call Waiting Identiﬁcation SuperFlash † 5678-1234To change the language Setting the date and timeTurning the display of Call Waiting Identiﬁcation on or off Changing the display languageControlling the speaker volume Setting the ring tone and ringer volumeControlling the ringer volume Controlling the handset volumeTo set the number of rings Turning the Answering Machine on or offNumber of Rings before answering To turn the answering machine on or offGreetings Special Greeting General GreetingTo listen to your greeting Private Greeting †Recording Greetings To record your greetingAuto playback Knowing when you have a messageMessages Audible Message AlertSelective message delete Controlled playback using the Callers ListPlayback Options Make Message NewCalling party control Callers ListCall screening Call interceptDeleting a memo MemosRecording a memo Listening to a memoMailboxes on page 29 and Mailbox Greetings on DirectoryCall Announce Voice Tag To save a new entry to the Directory Creating a New Directory EntryCall Announce Voice Tag Entering NamesCall Announcment Voice Tag options To enable No AnnounceNo Announce Name or Number To enable Name OnlyTo enable Name and Number Name OnlySaving a displayed number to the Directory To record a personalized greeting Saving a memory key entry to the DirectoryPersonalized Greetings for Directory entries To save a memory key entry to the DirectoryTo delete a personalized greeting Finding items in the DirectoryTo listen to a personalized greeting To change a personalized greetingTo edit a Directory entry Making a call from the DirectoryEditing in the Directory To make a call from the DirectoryTo delete all items MailboxesDeleting items from the Directory To delete individual itemsEditing the mailbox name and class Mailbox GreetingsTo record your greeting New Directory Entry on Assigning people to a MailboxTo assign people to a mailbox Finding items in the Callers List Using the Callers ListSetting up the Callers List Callers ListExtensions, see Entering area codes Making a call from the Callers ListSee Editing in the Callers List Editing in the Callers ListTo delete an item in the Callers List Saving displayed numbers from the Callers ListDeleting items from the Callers List To make the message new in the Callers ListTo delete all items in the Callers List Memory keysSaving numbers and names to memory keys Call Announce Voice Tag onSaving from the display to memory keys Personalized Greetings for Memory keys Recording a Call Announcement Voice Tag for a memory keyCall Announcement Voice Tag On page 22 for more information Labeling the memory keysMaking calls from memory keys See Selecting the dial pad modeTo delete a memory key Editing memory keysDeleting memory keys To edit a memory keyTo save a feature Off code Saving features in memory keysUsing feature keys To save a feature On codTo save a FeatureLight Off key Saving a feature and light to memory keysUsing Feature Light k ys To save a FeatureLight On keyDeleting a timer key Advanced FeaturesAdding a timer key Using the call TimerTo delete a page key UsingDeleting a page key To send a page messageSelecting the dial pad mode Installing the page linesTo select the dial pad mode To enter area codes and prefixes Entering area codesTo delete or change an area code or prefix To enter Dialing Restrictions EnteringRestrictedDialing RestrictionsTo delete or change Dialing Restrictions To enter security numbers Security Numbers featureTo delete or change a security number Setting the Fax Switch Fax SwitchTo set the Fax Switch To copy the Directory to another 9516CW telephone Copying the Directory to another 9516CW telephoneTo change the headset mode Using a headsetChanging the headset mode To enable call blockingExample of Automated Attendant Automated AttendantTo enable or disable the Automated Attendant Joe then set up his mailboxes as shown in this tableRemote Notiﬁcation To enable or disable Remote NotificationTo set the remote Notification Number To set your password Remote AccessTo listen to your messages remotely Remote Access Main MenuClear Message Waiting Knowing when you haveMessageVoice Mail messageDisplay messages and lights Callers List screenWhat it means General display messagesErs Display messages CallersListMessage What it means Learning about the Lights Set indicator light messagesHandsfree indicator light messages Feature LightIf a power failure occurs while you are on a handsfree call If a power failure occurs while you are on a handset callSpecial Information about your 9516CW Troubleshooting How do I answer Call Waiting? How do I set up call announcement?Am unable to call back from the Callers List How do I record a greeting?Index Index Index Aastra Telecom