Aastra Telecom manual Copying the Directory to another 9516CW telephone

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Copying the Directory to another 9516CW telephone

The contents of the Directory of one 9516CW telephone can be copied into the Directory of another 9516CW. You can save a lot of programming time by copying the contents of a completed Directory to another Directory instead of entering the names and numbers again. The contents of the Directory can also be transferred into any other 8000 & 9000 series telephone that supports Directory transfer. (For example, the 9417CW).

While the Directory is being transferred, the telephone is out of service.

Note : Both 9516CW telephones must have separate telephone numbers.

To copy the Directory to another 9516CW telephone:

Steps 1 to 3 must be completed on both 9516CW telephones. Note : You can only transfer the Directory to one 9516CW at a time.

1.Press the Set Options key.

2.Use ªto scroll to number 24 or press ¤›to go directly to the item.

Note : Once you have enabled the Data transfer option, you have four minutes to begin the data transfer before the option times out.

3.Follow the instructions on the display to begin the Directory transfer.

4.On the 9516CW telephone you are copying he Directory from, use handsfree mode to dial the telephone number of the other 9516CW. The receiving 9516CW au omati-

cally answers the call after the first ing and b gins copying the data being sent. The display shows a message indicating that the Directory informa ion is being sent and received.

Note : The handset must remain in the cradle while the irecto y is b ing trans- ferred. During the transfer, press the left side of √to turn down the v lume

5.The display shows: Datatransfercompletewhen the Directory Transfer is com-

plete. If the transfer is unsuccessful, the display shows: Datatransferaborted.

Note : To end the Directory Transfer at any time, press ®.

If the Directory on the telephone receiving the information fills before the Directory Transfer is finished, the rest of the Directory items are not sent. For example, if the tele- phone receiving the information already has 50 items in its Directory, only the first 25 Directory items are transferred.

When you transfer directory items from one 9516CW to another, any information such as call announcements/voice tags, mailbox greetings or mailbox numbers are not trans- ferred. You need to re-enter this information to the receiving 9516CW.

Note : If you subscribe to the Call Waiting service from your telephone company and someone calls while the Directory Transfer is in progress, the transfer may be cor- rupted by the Call Waiting tone.

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Contents 9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Set Options list PagSet Options list Connecting an optional fax Basic InstallationConnecting the handset cord Connecting the line cord Machine or modemChecking your telephone Desk MountingAnswering a call Basic FeaturesMaking a call Putting a call on holdUsing the Redial List Making a Handsfree callPutting a call on mute Call Waiting Identification Call Waiting Identification on or offSuper Call Waiting Identification 5678-1234 SuperFlash †Changing the display language Setting the date and timeTurning the display of Call Waiting Identification on or off To change the languageControlling the handset volume Setting the ring tone and ringer volumeControlling the ringer volume Controlling the speaker volumeTo turn the answering machine on or off Turning the Answering Machine on or offNumber of Rings before answering To set the number of ringsGreetings General Greeting Special GreetingTo record your greeting Private Greeting †Recording Greetings To listen to your greetingAudible Message Alert Knowing when you have a messageMessages Auto playbackMake Message New Controlled playback using the Callers ListPlayback Options Selective message deleteCall intercept Callers ListCall screening Calling party controlListening to a memo MemosRecording a memo Deleting a memoDirectory Mailboxes on page 29 and Mailbox Greetings onCall Announce Voice Tag Creating a New Directory Entry To save a new entry to the DirectoryEntering Names Call Announce Voice TagTo enable No Announce Call Announcment Voice Tag optionsNo Announce Name Only To enable Name OnlyTo enable Name and Number Name or NumberSaving a displayed number to the Directory To save a memory key entry to the Directory Saving a memory key entry to the DirectoryPersonalized Greetings for Directory entries To record a personalized greetingTo change a personalized greeting Finding items in the DirectoryTo listen to a personalized greeting To delete a personalized greetingTo make a call from the Directory Making a call from the DirectoryEditing in the Directory To edit a Directory entryTo delete individual items MailboxesDeleting items from the Directory To delete all itemsMailbox Greetings Editing the mailbox name and classTo record your greeting Assigning people to a Mailbox New Directory Entry onTo assign people to a mailbox Callers List Using the Callers ListSetting up the Callers List Finding items in the Callers ListEditing in the Callers List Making a call from the Callers ListSee Editing in the Callers List Extensions, see Entering area codesTo make the message new in the Callers List Saving displayed numbers from the Callers ListDeleting items from the Callers List To delete an item in the Callers ListCall Announce Voice Tag on Memory keysSaving numbers and names to memory keys To delete all items in the Callers ListSaving from the display to memory keys Labeling the memory keys Recording a Call Announcement Voice Tag for a memory keyCall Announcement Voice Tag On page 22 for more information Personalized Greetings for Memory keysSee Selecting the dial pad mode Making calls from memory keysTo edit a memory key Editing memory keysDeleting memory keys To delete a memory keyTo save a feature On cod Saving features in memory keysUsing feature keys To save a feature Off codeTo save a FeatureLight On key Saving a feature and light to memory keysUsing Feature Light k ys To save a FeatureLight Off keyUsing the call Timer Advanced FeaturesAdding a timer key Deleting a timer keyTo send a page message UsingDeleting a page key To delete a page keyInstalling the page lines Selecting the dial pad modeTo select the dial pad mode Entering area codes To enter area codes and prefixesTo delete or change an area code or prefix EnteringRestrictedDialing Restrictions To enter Dialing RestrictionsTo delete or change Dialing Restrictions Security Numbers feature To enter security numbersTo delete or change a security number Fax Switch Setting the Fax SwitchTo set the Fax Switch Copying the Directory to another 9516CW telephone To copy the Directory to another 9516CW telephoneTo enable call blocking Using a headsetChanging the headset mode To change the headset modeAutomated Attendant Example of Automated AttendantJoe then set up his mailboxes as shown in this table To enable or disable the Automated AttendantTo enable or disable Remote Notification Remote NotificationTo set the remote Notification Number Remote Access To set your passwordRemote Access Main Menu To listen to your messages remotelyCallers List screen Knowing when you haveMessageVoice Mail messageDisplay messages and lights Clear Message WaitingGeneral display messages What it meansCallersList Ers Display messagesMessage What it means Feature Light Set indicator light messagesHandsfree indicator light messages Learning about the LightsIf a power failure occurs while you are on a handset call If a power failure occurs while you are on a handsfree callSpecial Information about your 9516CW Troubleshooting How do I record a greeting? How do I set up call announcement?Am unable to call back from the Callers List How do I answer Call Waiting?Index Index Index Aastra Telecom
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