Aastra Telecom 9516CW manual Entering Names, Call Announce Voice Tag

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Entering Names

You can enter names (up to 16 letters) to correspond with numbers you have entered into the Directory or a memory key. The following paragraphs explain how to enter letters using the dial pad. Before you can use the dial pad to enter names, you must ﬁrst save or edit a number in the Directory or a memory key.

To program a name, ﬁnd the dial pad key that has the ﬁrst character of the name. Keep watching the display as you press the key until that character appears on the display. Press a different dial pad key for the next character. If the next character is on the same key, press ‘to move to the next space. To display upper case letters, press ˙, then press the appropriate dial pad key.

For example: to enter the name Ruth, press these keys:

‡‡‡,°°,‘,°,››

If you wish to change a digit or letter after you have entered it, press “to erase it.

⁄ , - ’ & . ( ) 1		¤ a A b B c C 2		‹ d D e E f F 3
›	g G h H i I 4	ﬁ j J k K l L 5		ﬂ	m M n N o O 6
‡	p P q Q r R s S 7	°	t T u U v V 8	·	w W x X y Y z Z 9
• *		‚	0	£ #

To backspace and erase a mistake, press “. To insert a space, press ‘.

Call Announce (Voice Tag)

You can record a brief announcement associated with an entry in the Directory. See Cre-

ating a New Directory Entry on page 21 for more information on Directory entries. Generally this announcement is the name of a person matching the entry. When an incom- ing number matches a number in the Directory, the Call Announcement (Voice Tag) is played through the 9516CW speaker.†

To record a name for Call Announce (Voice Tag) to the Directory:

1.Press ¢.

2.Press ªto scroll to the name or use the dial pad to enter the name. For infor-

mation about entering names, refer to Entering Names , above.

3.Press “to begin editing.

4.Press ßthree times.

5.Lift the handset and press §.

6.Record the announcement.

7.Press ßtwice.

8.Press ®.

Note : If you have adjusted your speaker volume, your Call Announcement (Voice Tag) will be played through the speaker at the new volume. See Controlling the Speaker Volume on page 11 for more information.

†You must subscribe to your telephone company for the Calling Line Identiﬁcation service.

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Contents 9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Set Options list Set Options listPag Connecting an optional fax Basic InstallationConnecting the handset cord Connecting the line cord Machine or modemChecking your telephone Desk MountingAnswering a call Basic FeaturesMaking a call Putting a call on holdPutting a call on mute Using the Redial ListMaking a Handsfree call Super Call Waiting Identiﬁcation Call Waiting IdentiﬁcationCall Waiting Identiﬁcation on or off 5678-1234 SuperFlash †Changing the display language Setting the date and timeTurning the display of Call Waiting Identiﬁcation on or off To change the languageControlling the handset volume Setting the ring tone and ringer volumeControlling the ringer volume Controlling the speaker volumeTo turn the answering machine on or off Turning the Answering Machine on or offNumber of Rings before answering To set the number of ringsGreetings General Greeting Special GreetingTo record your greeting Private Greeting †Recording Greetings To listen to your greetingAudible Message Alert Knowing when you have a messageMessages Auto playbackMake Message New Controlled playback using the Callers ListPlayback Options Selective message deleteCall intercept Callers ListCall screening Calling party controlListening to a memo MemosRecording a memo Deleting a memoCall Announce Voice Tag DirectoryMailboxes on page 29 and Mailbox Greetings on Creating a New Directory Entry To save a new entry to the DirectoryEntering Names Call Announce Voice TagNo Announce To enable No AnnounceCall Announcment Voice Tag options Name Only To enable Name OnlyTo enable Name and Number Name or NumberSaving a displayed number to the Directory To save a memory key entry to the Directory Saving a memory key entry to the DirectoryPersonalized Greetings for Directory entries To record a personalized greetingTo change a personalized greeting Finding items in the DirectoryTo listen to a personalized greeting To delete a personalized greetingTo make a call from the Directory Making a call from the DirectoryEditing in the Directory To edit a Directory entryTo delete individual items MailboxesDeleting items from the Directory To delete all itemsMailbox Greetings Editing the mailbox name and classTo record your greeting To assign people to a mailbox Assigning people to a MailboxNew Directory Entry on Callers List Using the Callers ListSetting up the Callers List Finding items in the Callers ListEditing in the Callers List Making a call from the Callers ListSee Editing in the Callers List Extensions, see Entering area codesTo make the message new in the Callers List Saving displayed numbers from the Callers ListDeleting items from the Callers List To delete an item in the Callers ListCall Announce Voice Tag on Memory keysSaving numbers and names to memory keys To delete all items in the Callers ListSaving from the display to memory keys Labeling the memory keys Recording a Call Announcement Voice Tag for a memory keyCall Announcement Voice Tag On page 22 for more information Personalized Greetings for Memory keysSee Selecting the dial pad mode Making calls from memory keysTo edit a memory key Editing memory keysDeleting memory keys To delete a memory keyTo save a feature On cod Saving features in memory keysUsing feature keys To save a feature Off codeTo save a FeatureLight On key Saving a feature and light to memory keysUsing Feature Light k ys To save a FeatureLight Off keyUsing the call Timer Advanced FeaturesAdding a timer key Deleting a timer keyTo send a page message UsingDeleting a page key To delete a page keyTo select the dial pad mode Installing the page linesSelecting the dial pad mode To delete or change an area code or prefix Entering area codesTo enter area codes and prefixes To delete or change Dialing Restrictions EnteringRestrictedDialing RestrictionsTo enter Dialing Restrictions To delete or change a security number Security Numbers featureTo enter security numbers To set the Fax Switch Fax SwitchSetting the Fax Switch Copying the Directory to another 9516CW telephone To copy the Directory to another 9516CW telephoneTo enable call blocking Using a headsetChanging the headset mode To change the headset modeAutomated Attendant Example of Automated AttendantJoe then set up his mailboxes as shown in this table To enable or disable the Automated AttendantTo set the remote Notification Number To enable or disable Remote NotificationRemote Notiﬁcation Remote Access To set your passwordRemote Access Main Menu To listen to your messages remotelyCallers List screen Knowing when you haveMessageVoice Mail messageDisplay messages and lights Clear Message WaitingGeneral display messages What it meansMessage What it means CallersListErs Display messages Feature Light Set indicator light messagesHandsfree indicator light messages Learning about the LightsSpecial Information about your 9516CW If a power failure occurs while you are on a handset callIf a power failure occurs while you are on a handsfree call Troubleshooting How do I record a greeting? How do I set up call announcement?Am unable to call back from the Callers List How do I answer Call Waiting?Index Index Index Aastra Telecom