Aastra Telecom 9516CW manual Memos, Recording a memo, Listening to a memo, Deleting a memo

Page 23

Memos

If you are going out and want to leave a message for someone, you can record a memo directly into the 9516CW. Memos can be retrieved at the telephone or remotely.

Memos are stored in the Callers List along with your messages. The set indicator light ﬂamessageshes l tting you know there is a memo. If it is a new memo, the display shows: xNew

.

For example, if you wanted to remind Gino of his dentist appointment, you would record:

“Remember Gino, you have a dentist appointment at 2:30 p.m. today.”

Recording a memo

To record a memo:

1.Press §.

2.Lift the handset and press §.

3.Record your memo.

4.Press ß.

5.Press ¶to review your memo or ßto move on.

6.Select the mailbox you want your memo stored in.

Note : If you do not select a mailbox, the memo is stored in the General Mailbox.

7.Press ß.

8.Press ®.

Listening to a memo

To listen to a memo:

1.Press ≈.

2.Press ªto ﬁnd the memo.

3.Press ¶.

4.Press ®.

Deleting a memo

To delete a memo:

1.Press ≈.

2.Press ªto ﬁnd the memo you want to delete.

3.Press ∑twice.

4.Press ®.

Note : The 9516CW also allows you to make memos new. See Make Message New on page 17.

19

Image 23

Contents 9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Set Options list Set Options listPag Machine or modem Basic InstallationConnecting the handset cord Connecting the line cord Connecting an optional faxDesk Mounting Checking your telephonePutting a call on hold Basic FeaturesMaking a call Answering a callPutting a call on mute Using the Redial ListMaking a Handsfree call Super Call Waiting Identiﬁcation Call Waiting IdentiﬁcationCall Waiting Identiﬁcation on or off SuperFlash † 5678-1234To change the language Setting the date and timeTurning the display of Call Waiting Identiﬁcation on or off Changing the display languageControlling the speaker volume Setting the ring tone and ringer volumeControlling the ringer volume Controlling the handset volumeTo set the number of rings Turning the Answering Machine on or offNumber of Rings before answering To turn the answering machine on or offGreetings Special Greeting General GreetingTo listen to your greeting Private Greeting †Recording Greetings To record your greetingAuto playback Knowing when you have a messageMessages Audible Message AlertSelective message delete Controlled playback using the Callers ListPlayback Options Make Message NewCalling party control Callers ListCall screening Call interceptDeleting a memo MemosRecording a memo Listening to a memoCall Announce Voice Tag DirectoryMailboxes on page 29 and Mailbox Greetings on To save a new entry to the Directory Creating a New Directory EntryCall Announce Voice Tag Entering NamesNo Announce To enable No AnnounceCall Announcment Voice Tag options Name or Number To enable Name OnlyTo enable Name and Number Name OnlySaving a displayed number to the Directory To record a personalized greeting Saving a memory key entry to the DirectoryPersonalized Greetings for Directory entries To save a memory key entry to the DirectoryTo delete a personalized greeting Finding items in the DirectoryTo listen to a personalized greeting To change a personalized greetingTo edit a Directory entry Making a call from the DirectoryEditing in the Directory To make a call from the DirectoryTo delete all items MailboxesDeleting items from the Directory To delete individual itemsEditing the mailbox name and class Mailbox GreetingsTo record your greeting To assign people to a mailbox Assigning people to a MailboxNew Directory Entry on Finding items in the Callers List Using the Callers ListSetting up the Callers List Callers ListExtensions, see Entering area codes Making a call from the Callers ListSee Editing in the Callers List Editing in the Callers ListTo delete an item in the Callers List Saving displayed numbers from the Callers ListDeleting items from the Callers List To make the message new in the Callers ListTo delete all items in the Callers List Memory keysSaving numbers and names to memory keys Call Announce Voice Tag onSaving from the display to memory keys Personalized Greetings for Memory keys Recording a Call Announcement Voice Tag for a memory keyCall Announcement Voice Tag On page 22 for more information Labeling the memory keysMaking calls from memory keys See Selecting the dial pad modeTo delete a memory key Editing memory keysDeleting memory keys To edit a memory keyTo save a feature Off code Saving features in memory keysUsing feature keys To save a feature On codTo save a FeatureLight Off key Saving a feature and light to memory keysUsing Feature Light k ys To save a FeatureLight On keyDeleting a timer key Advanced FeaturesAdding a timer key Using the call TimerTo delete a page key UsingDeleting a page key To send a page messageTo select the dial pad mode Installing the page linesSelecting the dial pad mode To delete or change an area code or prefix Entering area codesTo enter area codes and prefixes To delete or change Dialing Restrictions EnteringRestrictedDialing RestrictionsTo enter Dialing Restrictions To delete or change a security number Security Numbers featureTo enter security numbers To set the Fax Switch Fax SwitchSetting the Fax Switch To copy the Directory to another 9516CW telephone Copying the Directory to another 9516CW telephoneTo change the headset mode Using a headsetChanging the headset mode To enable call blockingExample of Automated Attendant Automated AttendantTo enable or disable the Automated Attendant Joe then set up his mailboxes as shown in this tableTo set the remote Notification Number To enable or disable Remote NotificationRemote Notiﬁcation To set your password Remote AccessTo listen to your messages remotely Remote Access Main MenuClear Message Waiting Knowing when you haveMessageVoice Mail messageDisplay messages and lights Callers List screenWhat it means General display messagesMessage What it means CallersListErs Display messages Learning about the Lights Set indicator light messagesHandsfree indicator light messages Feature LightSpecial Information about your 9516CW If a power failure occurs while you are on a handset callIf a power failure occurs while you are on a handsfree call Troubleshooting How do I answer Call Waiting? How do I set up call announcement?Am unable to call back from the Callers List How do I record a greeting?Index Index Index Aastra Telecom