Aastra Telecom 9516CW manual Assigning people to a Mailbox, New Directory Entry on

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Assigning people to a Mailbox

A person’s telephone number must be entered into the Directory before you can assign that person to a mailbox. For more information on Directory entries, see Creating a

New Directory Entry on page 21.

You can assign a mailbox to a group of family members or colleagues. Every person in this group will hear the same greeting. Also, only messages left by this group are stored in this mailbox.

To assign people to a mailbox:

1.Press ¢

2.Press ªto ﬁnd the person you are assigning to the mailbox.

3.Press “to begin editing.

4.Press ßtwice.

5.Use the dial pad to enter the mailbox number.

6.Press ßtwice to end.

7.Press ®.

Follow steps 2 through 6 until you have all the people you want assigned to the mailbox.

Callers who do not appear in the Directory can also be directed to a mailbox. For callers to leave a message in a speciﬁc mailbox, they must enter the mailbox number before they record their message. For this to work properly you must inform the caller which number to press to get the right mailbox.

For example, you may have three people who share the 9516CW and they want to have their messages stored in separate mailboxes.

“Hello, we are unable to take your call right now. To leave a message for Bob, press ⁄; to leave a message for John, press ¤; to leave a message for Adam, press ‹

When a caller who wants to speak to Bob presses ⁄that caller’s message is stored in mail- box 1.

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Contents 9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Set Options list PagSet Options list Basic Installation Connecting the handset cord Connecting the line cordConnecting an optional fax Machine or modemChecking your telephone Desk MountingBasic Features Making a callAnswering a call Putting a call on holdUsing the Redial List Making a Handsfree callPutting a call on mute Call Waiting Identiﬁcation Call Waiting Identiﬁcation on or offSuper Call Waiting Identiﬁcation 5678-1234 SuperFlash †Setting the date and time Turning the display of Call Waiting Identiﬁcation on or offChanging the display language To change the languageSetting the ring tone and ringer volume Controlling the ringer volumeControlling the handset volume Controlling the speaker volumeTurning the Answering Machine on or off Number of Rings before answeringTo turn the answering machine on or off To set the number of ringsGreetings General Greeting Special GreetingPrivate Greeting † Recording GreetingsTo record your greeting To listen to your greetingKnowing when you have a message MessagesAudible Message Alert Auto playbackControlled playback using the Callers List Playback OptionsMake Message New Selective message deleteCallers List Call screeningCall intercept Calling party controlMemos Recording a memoListening to a memo Deleting a memoDirectory Mailboxes on page 29 and Mailbox Greetings onCall Announce Voice Tag Creating a New Directory Entry To save a new entry to the DirectoryEntering Names Call Announce Voice TagTo enable No Announce Call Announcment Voice Tag optionsNo Announce To enable Name Only To enable Name and NumberName Only Name or NumberSaving a displayed number to the Directory Saving a memory key entry to the Directory Personalized Greetings for Directory entriesTo save a memory key entry to the Directory To record a personalized greetingFinding items in the Directory To listen to a personalized greetingTo change a personalized greeting To delete a personalized greetingMaking a call from the Directory Editing in the DirectoryTo make a call from the Directory To edit a Directory entryMailboxes Deleting items from the DirectoryTo delete individual items To delete all itemsMailbox Greetings Editing the mailbox name and classTo record your greeting Assigning people to a Mailbox New Directory Entry onTo assign people to a mailbox Using the Callers List Setting up the Callers ListCallers List Finding items in the Callers ListMaking a call from the Callers List See Editing in the Callers ListEditing in the Callers List Extensions, see Entering area codesSaving displayed numbers from the Callers List Deleting items from the Callers ListTo make the message new in the Callers List To delete an item in the Callers ListMemory keys Saving numbers and names to memory keysCall Announce Voice Tag on To delete all items in the Callers ListSaving from the display to memory keys Recording a Call Announcement Voice Tag for a memory key Call Announcement Voice Tag On page 22 for more informationLabeling the memory keys Personalized Greetings for Memory keysSee Selecting the dial pad mode Making calls from memory keysEditing memory keys Deleting memory keysTo edit a memory key To delete a memory keySaving features in memory keys Using feature keysTo save a feature On cod To save a feature Off codeSaving a feature and light to memory keys Using Feature Light k ysTo save a FeatureLight On key To save a FeatureLight Off keyAdvanced Features Adding a timer keyUsing the call Timer Deleting a timer keyUsing Deleting a page keyTo send a page message To delete a page keyInstalling the page lines Selecting the dial pad modeTo select the dial pad mode Entering area codes To enter area codes and prefixesTo delete or change an area code or prefix EnteringRestrictedDialing Restrictions To enter Dialing RestrictionsTo delete or change Dialing Restrictions Security Numbers feature To enter security numbersTo delete or change a security number Fax Switch Setting the Fax SwitchTo set the Fax Switch Copying the Directory to another 9516CW telephone To copy the Directory to another 9516CW telephoneUsing a headset Changing the headset modeTo enable call blocking To change the headset modeAutomated Attendant Example of Automated AttendantJoe then set up his mailboxes as shown in this table To enable or disable the Automated AttendantTo enable or disable Remote Notification Remote NotiﬁcationTo set the remote Notification Number Remote Access To set your passwordRemote Access Main Menu To listen to your messages remotelyKnowing when you haveMessageVoice Mail message Display messages and lightsCallers List screen Clear Message WaitingGeneral display messages What it meansCallersList Ers Display messagesMessage What it means Set indicator light messages Handsfree indicator light messagesFeature Light Learning about the LightsIf a power failure occurs while you are on a handset call If a power failure occurs while you are on a handsfree callSpecial Information about your 9516CW Troubleshooting How do I set up call announcement? Am unable to call back from the Callers ListHow do I record a greeting? How do I answer Call Waiting?Index Index Index Aastra Telecom