Philips PPF 695, PPF 685 user manual Answering Machine, Editing the outgoing message

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8 Answering Machine

Press iand 3to print an overview of the answer- ing machine functions.

In the fax only reception mode (F on the display) the answering machine of the device is switched off. You cannot switch on the answering machine in this mode (also see chapter Setting the Fax Switch, page

38)(this function is not supported in all countries and networks).

Switching On and Off

On the Device

If you do not record a personal announcement, the answering machine uses the anonymous announce- ment set by the factory.

Press bthree times to turn the answering machine on or off. If the answering machine is turned on, the symbol — appears on the display.

You can also call the function by pressing OK,

71and OK.

On the cordless telephone

1Press [, and using [ to select VOICE MAIL.

2Confirm with OK.

3Using [ select ON/OFF.

4Confirm using OK.

5Using õ select EDIT ENTRY.

6Using [, select whether you would like the answering machine to be switched on or off with or if a message being recorded.

7Confirm using OK.

8Confirm using ô Valid..

Editing the outgoing message

On the device

During playback, press C and OK in order to delete the currently playing outgoing message. Using [, set the volume. Stop the playback with STOP.

Recording the Outgoing Message

1Press b.

2Use [ to select OUTGOING MSG..

3Confirm using OK.

You can also call the function by pressing OK, 75 and OK.

4Dial using [ MESSAGE: RECORD.

5Confirm using OK.

6Press OK to record an outgoing message. Wait for the confirmation tone before you say your text.

The outgoing message must be longer than ten seconds and shorter than twenty seconds.

7Press OKto end the recording. The recording is played back.

If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the handset of the device and speak the text into the microphone.

Listening to the Outgoing Message

1Press b.

2Use [ to select OUTGOING MSG..

3Confirm using OK.

You can also call the function by pressing OK,

75and OK.

4Using [ select MESSAGE: PLAY.

5Confirm with OK. The outgoing message is played back.

Using the Anonymous Outgoing Message

You can replace your personal outgoing message with the factory default anonymous message.

1Press b.

2Use [ to select OUTGOING MSG..

3Confirm using OK.

You can also call the function by pressing OK,

75and OK.

4Using [ select MESSAGE: DEFAULT.

5Confirm with OK. The outgoing message is played back.

Using the Outgoing Message Without Record- ing of Messages

You can record an outgoing message which the caller hears for which no message can be recorded in reply (= external memo).

1Press b.

2Dial using [ EXTERN. MEMO.

3Confirm using OK.

You can also call the function by pressing OK,

76and OK.

4Use [ to select whether you would like the outgoing message to be switched on/off without recording the message.

5Confirm using OK.

When you record an outgoing message, you are asked, if you would like to use the old outgoing message or would like to record a new one. Con- firm using OK.

6Recording a new outgoing message: Press OK to record the outgoing message. Wait for the confirma- tion tone before you say your text.

The outgoing message must be longer than ten seconds.

7Press OKto end the recording. The recording is played back.

If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the handset of the device and speak the text into the microphone.

EN

Answering Machine

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Contents PPF Dear Customer Symbols UsedTable of Contents Appendix Settings on the cordless telephoneService Telephone Lines and Additional DevicesRepairs General Safety InformationSetting Up the Machine Power SupplyOverview of the Menu Functions OverviewDevice Overview Monochrome Dect Colour Dect Monochrome Dect · Colour Dect Symbols on the LCD DisplayCordless Telephone Panel Photo PanelInserting Paper Connecting the HandsetInitial Operation Contained in the PackingInitial Installation Connecting the Telephone CordConnecting the Power Cord Putting cordless telephone in op- eration Inserting batteries in cordless tel- ephonePutting a call from cordless tele- phone Telephone functionsMaking Telephone Calls on the Machine On the Device Calling additional telephone func- tionsHands-free Looking up NumbersPlacing internal calls Mute modeRecording a Telephone Conversa- tion Forwarding a callMissed Calls Calling Line Identification ClipDeleting an Entry Telephone book of the deviceSaving entry Edit EntryDeleting a Group Speed diallingAssigning or editing speed dial entry Deleting a speed dial entryCalling Options Telephone book of the cordless telephoneAdding an additional number Changing the ringer toneCordless telephone Birthday reminder AlarmTimer Additional functionsAcoustic room monitoring Editing the outgoing message Answering MachineListening to Messages Deleting messages Setting up forwarding and remote accessUsing the Remote Control Entering Access CodeRecording internal memos Remote Control FunctionsEntering the VIP Code Modifying the settingsSetting the Recording Length Direct inward dialling or selecting sub-address FaxSending fax Manually Sending a FaxReceiving Faxes Delayed Fax TransmissionReceiving fax automatically fax only reception mode BroadcastingSending Faxes via Polling Using Fax TemplatesCreating Multiple Copies CopierInserting Documents Creating a CopySending SMS 11 SMSSMS Requirements Sending SMSReading an SMS Notification by SMSReceiving an SMS Changing Send and Receive Numbers Calling SMS functionsPrinting SMS Messages Deleting SMSSwitching SMS Reception On Switching Off Automatic PrintingSwitching SMS Reception On and Off Switching SMS Reception OffSudoku Fun and GamesSettings on the device Setting the Fax Switch Setting line interruptionSetting the Ring Tone Printing Lists and Help Pages Starting the Initial InstallationChanging the menu colours Settings on the cordless telephoneTurning key-tones and signal- tones on and off Changing the Wallpaper ImageAutomatic picking up and hanging up the phone Switching silent mode on/offResetting the cordless telephone Programmable buttonsCalling events Setting up the displayTelephone Lines and Additional Devices Configuring Telephone Lines and ServicesConnecting Additional Devices Changing Code Using Additional Telephones EasylinkStarting Fax Reception Taking Over the LineChanging the ink film ServiceChecking the Ink Film Reserve Fixing a Paper Jam Fixing a Document Jam CleaningChanging the batteries in the cordless telephone Displaying the battery chargeChecking the Firmware Version Using Service CodesPower Cycling Problems when faxing or printingProblems with the Cordless Telephone Problems with the connectionDeclaration of Conformity DoC Technical DataAppendix Appendix Philips PPF 685 · Appendix Sagem Communications

PPF 695, PPF 685 specifications

The Philips PPF 685 and PPF 695 are two advanced fax machines tailored for enhancing productivity and streamlining communication in both home and office environments. These models come equipped with a range of features that cater to the demands of modern users, combining reliability with efficiency.

One of the standout features of the PPF 685 and PPF 695 is their high-resolution printing capability. With an impressive resolution of up to 600 x 600 dpi, these machines ensure that documents are easily legible, preserving the clarity of text and images. This is particularly beneficial for businesses that require high-quality faxed documents to maintain professionalism.

In terms of speed, the PPF 685 and PPF 695 deliver performance that meets the fast-paced environment of today’s work culture. They boast rapid transmission speeds, facilitating quick fax sending and receiving. This reduces waiting time, allowing users to focus on other tasks without the hassle of lengthy document transmissions.

Both models are designed with a user-friendly interface, featuring easy-to-navigate control panels. With programmable shortcuts and a 20-number speed dial, users can quickly send faxes to frequently contacted numbers without unnecessary delays. The inclusion of a built-in telephone receiver further enhances functionality, allowing for seamless voice communication alongside faxing.

An important aspect of the PPF 685 and PPF 695 is their durability and efficient design. They are equipped with a large paper tray capacity, accommodating a substantial amount of paper to reduce the frequency of reloads. Moreover, their compact design allows them to fit comfortably in various workspaces, from small home offices to larger business settings.

The printers utilize thermal transfer technology, which is known for producing crisp images and lowering running costs compared to traditional ink-based systems. Additionally, the use of a high-yield ink ribbon ensures that users enjoy longer usage periods before needing replacements, ultimately enhancing cost-efficiency.

Both models offer versatility, including the ability to send and receive faxes in various formats, thus catering to a wide range of business needs. From general correspondence to more complex document types, users can depend on these machines for reliable performance.

In conclusion, the Philips PPF 685 and PPF 695 stand out as efficient and reliable choices for anyone in need of a capable fax machine. Their blend of high-performance features, user-friendly design, and cost-effective technology makes them ideal tools for improving communication flow in any setting. Whether for personal use or in a busy office, these models deliver on their promise of efficiency and quality.
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