Brother MFC-6490CW manuals

239 pages7.04 Mb

2If you need to call Customer Service
- http://www.brother.com/registration/
3Brother numbers
- Register your product
  - http://www.brother.com/registration/
- FAQs (frequently asked questions)
  - http://solutions.brother.com/
- For Customer Service
  - Service Center Locator (USA only)
  - Service Center Locations (Canada only)
4Ordering accessories and supplies
- In USA: 1-877-552-MALL (1-877-552-6255) 1-800-947-1445 (fax)
- http://www.brothermall.com/
  - In Canada: 1-877-BROTHER
- http://www.brother.ca/
5Notice - Disclaimer of Warranties (USA and Canada)
Compilation and Publication Notice
9Table of Contents
- Section I General
  - 1 General Information 2
  - 2 Loading paper and documents 9
  - 3 General setup 25
  - 4 Security features 33
- 10Section II Fax
  - 5 Sending a Fax 40
  - 116 Receiving a Fax 49
  - 7 Telephone Services and External devices 67
  - 128 Dialing and storing numbers 79
  - 9 Printing Reports 89
  - 10 Polling 91
- 13Section III Copy
  - 11 Making copies 94
- Section IV Walk-up Photo Printing
  - 12 PhotoCapture Center: Printing photos from a memory card or USB Flash memory drive 106
  - 13 Printing photos from a camera 125
- 14Section V Software
  - 14 Software and Network features 130
- 15Section VI Appendixes
  - A Safety and Legal 132
  - B Troubleshooting and Routine Maintenance 145
  - C Menu and Features 172
- Section I
17General
- Using the docume ntation
  - Symbols and conventions used in th e docume ntat ion
- Accessing the Software Users Guide and Network Users Guide
  - Viewing Document a tion
    - Viewing Documentation (For Windows)1
  - a
  - b
- 18Gen e r a l Informa tion
  - 19c
  - d e
    - How to find Scanning in structions
    - How to find Network setup inst ructions
    - Viewing Documentation (For Macintosh)1
  - 20a
  - b c d
  - e
    - How to find Scanning instruct ions
    - How to find Network setup ins tr u ct ion s
  - 21Accessing Brother Support (For Windows)1
  - 22 Contro l panel overv iew
    - 12:45
      - 2334 5
    - LC D scr een
    - B asi c Op era t ion s
    - b
    - c d e
    - g
    - f
      - FaxFax
    - 2412:4512:45
  - Loading paper and othe r me dia
    - Loading paper in paper tr ay #1
    - a
    - b
- 25Load ing pape r and doc ument s
  - 26d
  - e
  - f
  - 27g
  - h
  - i
    - Loading paper in paper tray #2
  - 28a
  - b
  - c
  - 29d
  - e
  - f
  - g
  - h
  - 30i
  - j
  - k
  - l
    - Loading envelopes and post cards
      - About env elopes
      - How t o load env elopes and post cards
  - 31a
  - 32a b
  - c
    - Removing small printouts from the ma chi ne
    - 33Pri ntable area
  - 34Acceptable paper and other media
    - Recommended media
      - Brother paper
    - 35Handling and usi ng media
      - Paper capacity of the output paper tr ay
    - 36Choosing the right media
      - Paper type and si ze for eac h operation
      - 37Paper weight , thi ckness and cap acity
  - 38Loading doc uments
    - Us ing th e ADF
      - Recomm ended env ironm ent Docume nt Sizes Supported How t o load do c um e nts
    - a
    - b c
    - 39d
      - Using the s canner glass
        Docum ent Size s Suppor ted
        How t o load d ocuments
    - a b
    - c
      - 40Scannable are a
- 41Gene ral set up
  - 3
  - On/Off key
    - Turning the machine of f
    - a
      - Turning the machine on
  - Power Of f setting
    - b
    - c
    - d
  - 42Mode T imer
    - b
    - c d
      - 3
  - 43Paper set ting s
    - Paper Size and Type
    - b
    - c
    - d
      - Tray use in Copy m o de
    - b
    - c
    - d
    - e
      - Tray use in Fax mode
    - 44b
    - c
    - d e
      - Secure Paper Feed mode for Ledger size Short Grain Paper
    - b
    - c
    - d
  - 45Volume S ett ings
  - 46Automatic Daylight Saving s Time
  - 47Sleep Mod e
  - LCD screen
- 49Secu rity fe atures
  - 4
  - Secure F uncti on Lock
    - Setting and changing the Admi nistrator Pass word
      - Setting the pass w ord
    - b
    - c
    - d
    - e
      - 4
      - Setting up and changing restri cted us ers
        Settin g up r estrict ed use rs
    - 51d
    - e
    - m
    - f
    - g
    - h
    - i
    - j
    - k
    - l
      - Changing user name, password or sett ings for rest ricted use rs
    - d
    - e
    - f
    - g
    - h
    - i
    - j
    - k
    - l
  - Section II
55Fax
- Enter ing F ax mode
  - Faxing from the ADF
  - b
  - c
- 56Se nding a F ax
  - Faxing from the scanner glass
  - 57b
  - c
  - f
    - Glas s Scan Siz e
  - b
  - c
    - Color fax transmis sion
    - How to preview an outgoing fa x
  - 58b c
  - d
  - e
    - Canceling a fax in progress
  - 59Broadcasting (Black & White o nly)
    - c
    - f
    - d
    - e
      - Canceling a Broadcast in progress
    - c
    - d
    - e
    - f
    - g
  - 60Additional sending oper ations
    - Sending faxes using multiple settings
    - b
    - c
    - d
      - Contras t
    - 61b c
      - Changing fa x resolution
    - b
    - c
      - Dual access (Bla ck & White only)
      - Real tim e trans mission
    - 62b c
      - Overseas Mode
    - c
    - d
      - Delayed Faxing (B lack & W hi te on l y)
    - c d
    - e
      - Sending a f ax manually
    - 64c
    - d e
    - f
      - Sending a fax at the end of a conversat ion
    - a
    - c
    - d
      - Out of Memory m essage
  - Receive mo des
    - Choose the corre ct Recei ve Mode
- 65Rece iv ing a F ax
  - 67Using r eceive modes
    - Fax only
    - Fax/Tel
    - Manual
    - Ext ernal TAD
  - 68Receive mode set tings
    - Rin g Del ay
    - c
    - d e
      - F/T Ring Time (Fax/Tel mode only)
    - c
    - d
    - e
      - Eas y Rece ive
        If Easy Receive is On:6
        If Easy Receive is Off:6
    - c
    - d e
  - 69Additional receiving operat ions
    - Printing a reduced incoming fa x
    - c
    - d
    - e
      - Sett ing the Re ceivi ng Pri ority
    - 70c
    - d e
      - Receiving a fax at the end of a co n versa tion
    - 71a
    - b
    - c d
      - Printing a fax from the memor y
    - c
    - d
      - Receiving faxes into memory when the paper tray is empty (Bla ck & White only)
  - 72Memory Receive (Black & W hite only)
    - Fax Forwarding
    - c
    - d
    - e
    - f
    - g
      - Paging
    - 73c
    - d
    - e
    - f
    - g
      - Fax Storage
    - 74c
    - d
    - e
      - PC Fa x Rec eiv e
    - c
    - d
    - e
    - f
    - g
      - Changing the desti nation PC
    - 75c
    - d
    - i
    - e
    - f
    - g
    - h
      - Turning off Memory Receive Operations
    - 76c
    - d
    - e
      - Changing Memory Receive Operations
  - 77Fax Preview (Black & White o nly)
    - How to prev iew a rec ei v ed fax
      - Setting Fa x Pre vi e w
    - b
      - Using Fax Previ ew
    - b
      - How to de lete al l f axes in the li st
    - 78b
      - How to pr int al l fa xes i n th e l ist
    - b
      - Changing the settings to turn off fax prev ie w
    - c
  - 79Remote Retr ieval
    - Setting a Remote Access Code
    - c
    - d
      - Using your Remote Access Code
    - 80a
    - b
    - c
    - d
    - e
    - f
      - 81Rem ote Fax comma nds
      - Retri eving f ax m essages
    - 82a b
    - c
    - d
    - e
      - Changing your Fax Forwarding number
    - a b
    - c
    - d
    - e
    - f
  - Voice opera tions
    - Tone or Pulse (Canada only)
    - a
    - b
      - Fax/Tel mode when the power key is on
      - Fax/Tel mode when the power key i s off
- 83Telephone Services and External devi ces
  - 84Tel ephone ser vices
    - Vo ic e Ma il
    - 85Dis tincti ve Ring
      - What does your telephone company's Distincti ve Ring do?
      - What does Brother's Distinctive Ring do?
      - Do you have Voi ce Mail?
      - Before you choose the ring pattern to r egi st er
      - Registering the Distinctive Ring pattern
    - 86c
    - d
    - e
    - f
    - g
      - Turning of f Di stinctiv e Ring
    - 87c
    - d
    - e
      - Ca ller I D
        Setting up you r area code (USA only)
    - c
    - d
    - e
  - 88Connecting an external TAD (telephone answerin g devi ce)
    - Connections
    - 89a
    - b
    - c
    - d
    - e f
      - Recording outgoing message (OGM) on an external TAD
    - 90a
    - b c
      - Special line co ns iderations
        Roll over telephone line s
        Two-line te lephone syste m
        Conver ting telephone wal l ou tlet s
        Installing machine, external two-line TAD and two- l ine telephone
    - 91a
    - b
    - c
    - d
      - Multi-line connections (P BX)
  - 92External and extension te lephones
    - Connecting an external or extension t elephone
    - 93Using external and extension telephones
      - Using extension telephones
      - Using an external telephone (connected to the EXT. jack of the machi ne)
      - If you answer a call and no one is on the l ine:
    - Using a Non-Brother cordless external telephone
    - Using remote codes
      - Fax R eceive cod e
      - Teleph one Answer code
- 95Dia ling and st oring nu mbers
  - How to Dial
    - Manual dialing
    - One Touch Dialing
    - Speed Di aling
    - b
    - d
      - Searc h
    - 96b
    - c
    - d
      - Fax Redial
    - a b
    - c
      - Outgoing Call
    - a
    - b
      - 97Call er ID hist ory
  - 98Stor ing numb ers
    - Storing a pause
    - Storing One Touch Dial numbers
    - a
    - b
    - c
    - d
    - e
      - Storing One Touch numbers from Ou tgo in g Ca ll s
    - a
    - b
    - c
    - 99d
    - f
    - g
      - Storing One Touch numbers from the Ca ll er I D h is to ry
    - b
    - c
    - d
    - e
    - g
    - h
    - i
      - Storing Speed Dial numbers
    - b
      - 100c
      - e
      - i
      - g
        Storing Speed Dial numbers from Ou tgo in g Ca ll s
      - a
      - b
      - c
      - d
      - f
      - g
      - h
        Storing Speed Dial numbers from the Ca lle r I D h is to r y
    - 101c
    - j
    - d
    - e
    - g
    - h
    - i
      - Changing One Touch or Speed Dial names or n umbers
    - b
    - c
    - e
      - 102f
      - g
      - j
      - i
        Setting up groups for broadcasting
      - c
      - d
      - e
      - f
      - 103g
      - i
      - e
        Changin g a Group nam e
      - c
      - d
      - e
      - f
      - g
        Deleting a Gr oup
      - c
      - d
        Deleting a numbe r from a Group
      - 104c
      - d
      - e
        Dialing Access codes and credit card numbers
      - a b
      - c
      - d
      - e f
      - g
      - h
      - i
      - j k
- 105Pr inti ng Repo rts
  - 9
  - Fax repor ts
    - Transmission Verification Report
    - c
    - d e
      - Fax Journal (activity report)
    - c
    - d
    - e
    - f
    - g
  - 106Repor ts
    - How to pri nt a report
    - b
    - c
    - d
    - e
- 107Poll ing
  - 10
  - Polling o verview
  - Polling receive
    - Setup to receive polling
    - b c
    - d e
      - Sequential polling (Bla ck & White only)
    - b c
    - d
    - f
    - g
  - 108Polled transmit (B lack & White only)
    - Set up for polled t ransmit
    - c d
    - e
    - f g
    - h
  - How to copy
    - Entering C opy mode
    - Making a single copy
    - c
      - Making multiple copies
    - d
      - Stop copying
- 110Making co pies
  - 111Copy set tings
    - Changing copy quality
    - d e
    - f
      - Enlarging or reducing the im ag e copi ed
    - d
    - e
    - 112g
      - Making N in 1 copies or a poster (pa ge la yout)
    - d
    - 113e
    - g
    - h
    - i
    - j
      - Sorting copies using the AD F
    - 114d e
    - f
      - Tray Sel ect
    - 116a
    - d e
    - f
    - d
    - f
      - Skew Adj ust me nt
    - b
    - e
      - Book Copy
    - b
    - d
    - f
    - g
      - Watermark Copy
        Us ing te m pl a te da ta
    - 117b
    - d
    - e f
    - g
    - h
    - i
      - Using media cards or a USB Flash memo ry driv e data
    - b
    - d
    - e f
    - g
    - h
    - i
    - j
  - 119Out of Memory message
  - Section IV
121Walk-up Photo Printing
- PhotoCapture Center Operatio ns
  - Printing from a memory card or USB Flash memory drive without a PC
  - Scanning to memory cards or USB Flash memory drive without a PC
  - Using PhotoCapture Center from your computer
  - Using a memory card or USB Flash memory drive
- 122PhotoCapture Center: Printing photos from a memory card or US B Flash memory driv e
  - 123Memory cards or a USB Flash mem ory drive folde r str ucture
  - 124Getting st arte d
    - 1 2 3 4 5
      - Entering PhotoC apture mode
  - 125Print Images
    - View Photo(s)
    - a
    - b
    - d
    - e
    - f
      - Print Index (Thumbnails)
    - 126a
    - b
    - e
    - c
    - e
    - a
      - Pr int Photos
    - b
    - c
    - d
    - 127f
    - g
      - Enhance Photos
        Auto Correct
    - a
    - b
    - d
    - e
      - Enhance Ski n-Tone
    - 128a
    - b
    - d
    - e
      - Enhan ce Scenery
    - a
    - b
    - d
    - e
      - Remove Red-Eye
    - 129a
    - b
    - d
    - e
      - Monoc hr ome
    - a
    - b
    - d
    - e
      - Print All Photos
    - 131a
    - b
    - c
    - d
      - Slide show
    - a
    - b
    - c
      - Printing a p hoto du ring a Slide sho w
    - a
    - b
    - c
      - Trimmi ng
    - 132a
    - b
    - c
    - d
    - e
    - f
      - DPOF prin t ing
    - a
    - b
  - 133PhotoCapture Center print settings 12
    - Pri nt Qual ity
    - 134a
    - b
    - c
      - Paper options
        Paper Type
    - a b
    - c
      - Paper and print siz e
    - a b
    - c
    - d
      - Adjusting Brightness, Contrast and Color
        Brightne ss
    - 135a b
    - c
      - Con trast
    - a b
    - c
      - Color Enhancement (True2Life)12
    - a
    - b
    - c
    - d
    - f
      - Cropping
    - 136a b
    - c
      - Borderless printing
    - a b
    - c
      - Prin t Date
    - a b
    - c
      - Setting your changes as the new de fault
    - a
    - b
    - c d
      - Restoring all settings to the factor y s ett ings
    - a
    - b c
  - 137Scan to a memory card or USB Flash memory drive
    - Entering S can mode
    - How to scan to a memory card or USB Fl ash memory drive
    - 138a
    - c d
    - k
    - e
    - f
    - g
    - h
    - i
    - j
  - 140Understanding the Err or Messages
    - 13
  - Printing photos directly from a PictBridg e camera
    - PictBridge requirements
    - Setting your digi tal camera
- 141Pr inti ng photos f rom a camera
  - Printing Im ages
  - 142a
  - b
  - c
    - DPOF prin t ing
    - 13
  - 143Printing photos directly from a digital camera (without Pic t Br idg e )
    - Printing Im ages
    - a
    - b
    - c
  - 144Understanding the Err or Messages
- 146Softw are and Network features
  - a
  - b
  - c
  - a
  - b c
  - d
  - Section VI
147Appendixes
148A
- Sa fe ty a nd Leg al
  - Choosing a locati on
  - 149To use th e machine safely
    - 154Important safety instructions
    - 157Federal Communications Commission (FCC) Declara ti on of Conformity (USA onl y)
    - 158Indus try Canada Com plianc e State ment (Cana da only)
    - LAN connection
    - International ENERGY STAR Compliance Statement A
  - 159Lega l limitations f or copying
  - 160Tradem arks
161B
- Troub leshooting
  - If you are having difficulty with your machine B
- Troubleshooting and Routine Maintenanc e
  - 162Printing
    - Troubleshooting and Routine Maintenance
    - 147
  - 163Printing Received Faxes
  - Printing
  - 164Telephone Line or Connections
  - Receiving Faxes
  - Sending Faxes
    - Troubleshooting and Routine Maintenance
    - 149
  - 165Handling Incoming Calls
  - Copying Difficulties
  - Scanning Difficulties
  - Sending Faxes (continued)
  - 166Software Difficulties
  - PhotoCapture Center Difficulties
  - Network Difficulties
  - Dial Tone
  - 167b
  - c d
  - e
    - Telephone line interference
  - c
  - d
  - e
    - Network Difficulties (continued)
  - 168Err or and Main tenan ce mess ages
    - Error anima tion
    - Transferring your faxes or Fax Jour nal report
      - Transferring faxes to another fax machi ne
    - 173a
    - b c
    - g
    - d
    - e
      - Printer jam or paper j am
    - 176a
    - b
    - c
    - d
    - 177e
    - f
    - g
    - h
    - i
  - 178Routine maint enance
    - Replacing the ink cartridges
    - a
    - b
    - 179c
    - d
    - e
    - f
    - g
      - 180Cleaning the outside of the ma chin e
      - Cleaning the sc anner glass
    - 182a
    - b
      - Cleaning the machine printer platen
    - a
    - b
      - Cleaning the paper pick-up roller
    - 183a
    - b
    - f
    - c
    - d
    - e
      - Cleaning the print head
    - b
    - c
      - Checking the print quality
    - 184b
    - c
    - d
    - e
    - f
    - g
    - h
    - i
    - j
      - Checki ng the print alignm ent
    - 185b
    - c
    - i
    - d
    - e
    - g
    - h
      - Checki ng the ink volume
    - b
    - c
  - 186Machine In formatio n
    - Checki ng the seri al number
    - d
    - b
    - c
  - Packing and shipping the ma chine
    - a b
    - c
      - 187d
      - e
      - j
      - f
      - g
      - h
      - i
188C
- Mode an d me nu keys
- On-screen prog ramm ing
  - Menu table
  - Memory s torage
- Menu a nd Fea tur es
  - 189Menu table
  - 214Entering T ext
    - Inser ting spaces
    - Making cor rections
    - Repeating l etters
    - Specia l characters and sy mbols
215D
- General
- Spec ificatio ns
229E
- Glos sary
- Index
233F
- 234G
- H
- 235I
- J
- L
- M
- N
- O
- P
- 236Q
- R
- 237S
- T
- V
- W
  - 239Visit us on the World Wide Web http://www.brother.com