PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Receiving faxes
Reception mode.
Your PaperJet 300 has three reception modes for receiving faxes and telephone calls.
To set reception mode
Mode Press Mode to display the current setting. Repeated presses will switch between the options MANUAL RECEIVE, AUTO RECEIVE and WITH ANS MACHINE. The mode displayed is the one that is set.
Auto receive
Your PaperJet 300 answers each call after 5 rings and receives faxes automatically. If the call is a voice call, the phone will ring again for a further 5 rings (secondary ringing) and you can answer the call by picking up the handset. If you do not answer, the machine will try to receive the call as a fax. During secondary ringing the caller will hear a beep every 2 seconds to reassure them that the line is active.
You can adjust the number of rings your machine gives. See ‘Optional Settings’, page 41.
If you are using your PaperJet 300 as a fax machine only, we recommend that you switch the second set of rings off. See ‘Optional Settings’, page 41.
If you accidentally answer a fax call.
If you pick up the handset and you hear fax tones, simply press the Start button, replace the handset and the fax will be received.
Manual receive
When Manual mode is set, your PaperJet 300 rings like a normal phone until you answer it yourself.
If a voice caller wants to send a fax.
If the caller wants to send a fax after your conversation, press START on your PaperJet 300 and replace the handset.
If you hear fax tones.
Press Start to begin reception and replace the handset. The display shows RECEIVING.
With answer machine
Set this mode when you connect an answering machine to your PaperJet 300. Your answering machine will automatically take voice messages and PaperJet 300 will take faxes.
When your PaperJet 300 rings it will wait for the answering machine to take the call. If there are fax tones or no incoming voice message it will automatically try to receive a fax. Remember, it is advisable to say in your outgoing message that the caller can send a fax after the tone.
If the answering machine is switched off, your PaperJet 300 will answer the call after 7 rings. Your answering machine should be set to answer after less than 7 rings, see Connecting an answering machine, page 30.
Receiving faxes into the memory
If you run out of paper or the ink cartridge is empty, your PaperJet 300 will automatically store incoming faxes into the memory. The memory can store up to 20 pages of the standard letter, see page 60.
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