HP 7200 manual Use the fax features, Set up the HP All-in-One to receive faxes

Use the fax features

11 Use the fax features

You can use your HP All-in-One to send and receive faxes, including color faxes. You can set up speed dials to send faxes quickly and easily to frequently used numbers. From the control panel, you can also set a number of fax options, such as resolution.

Note Before you begin, make sure you have set up your HP All-in-One properly for faxing. For more information, see Fax setup. You can also use the Fax Setup Wizard (Windows) or Setup Assistant (Mac) to help you quickly set up some important fax settings such as the answer mode and fax header information. You can access the Fax Setup Wizard (Windows) or Setup Assistant (Mac) through the HP Image Zone software. For information on accessing the HP Image Zone software, see Use the HP Image Zone to do more with your HP All-in-One.

You should explore the HP Image Zone software to take full advantage of all of its features. Using the HP Image Zone software, you can send a fax from your computer, include a computer-generated cover page, and quickly set up speed dials. For more information, see the onscreen HP Image Zone Help.

For information on accessing the HP Image Zone software and the onscreen help, see Use the HP Image Zone to do more with your HP All-in-One.

Set up the HP All-in-One to receive faxes

Your HP All-in-One can be set up to receive faxes automatically or manually, depending on your home or office setup. If you set up the HP All-in-One to answer faxes automatically, it answers all incoming calls and receives faxes. If you set up the HP All-in-One to answer faxes manually, you must be available to respond in person to the incoming fax call or your HP All-in-One cannot receive faxes. For more information on receiving faxes manually, see Receive a fax manually.

In certain situations you might want to receive faxes manually. For example, if you share a phone line between your HP All-in-One and phone and you do not have distinctive ringing or an answering machine, you will need to set up the HP All-in-One to answer fax calls manually. If you subscribe to a voice mail service, you will also need to answer fax calls manually. This is because the HP All-in-One will not be able to distinguish between fax calls and phone calls.

Note For more information on setting up your office equipment with the

HP All-in-One, see Fax setup.

Choose the recommended answer mode for your setup

Refer to the table below to determine the recommended answer mode for your HP All- in-One based on your home or office setup. From the first column in the table, choose the type of equipment and services applicable to your office setup. Then, look up the recommended answer mode in the second column. The third column describes how the HP All-in-One will answer incoming calls.

After you have determined the recommended answer mode setting for your home or office setup, see Set the answer mode for more information.

102 HP Officejet 7200 All-in-One series