Panasonic KX-F880 Setting up voice message and document reception

Quick Start

operations

Receiving documents (receive mode, etc.) (cont.)

Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode)

When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a facsimile machine and/or answering device.

If a fax call is detected, the unit will automatically switch to the fax for reception.

If a voice call is detected, the answering system will begin recording, then the caller can leave a voice message.

●You can use a pre-recorded greeting message (see the next page) or create your own greeting message (see page 44).

Setting up voice message and document reception

The total recording time (including the greeting messages) is about 18 minutes when no fax documents are in memory. If messages are recorded in noisy rooms, the time may be shortened up to 7 minutes.

To record incoming voice messages and receive fax documents, follow the steps below:

Basic

1 Make sure that the AUTO RECEIVE mode is set to ANS/FAX (see page 29).

2 Turn on the AUTO RECEIVE mode by pressing AUTO RECEIVE until the FAX/MSG.SYS.

indicator light goes on.

●The display shows the following message.

Display: ANS/FAX MODE

The remaining time for recording incoming messages will be displayed.

Example: TIME LEFT=10m13s

AUTO RECEIVE

FAX/MSG.SYS.

The FAX/MSG.SYS. indicator is on.

Note:

●Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting, see page 59.

●When the remaining time is low, erase unnecessary messages from memory (see page 26).

24	For Assistance, Call 1-800-435-7329

Contents

Telephone Answering System with Facsimile FOR OPERATION ASSISTANCE CALL 1-800-HELP-FAX (1-800-435-7329) Caution: Copyright: Important safety instructions Before you start Installation Initial preparation Basic operations Troubleshooting Troubleshooting Routine care Before you start Overview start you Before Installation Installing the recording paper Installing the paper stacker Connecting the telephone line and the power outlet Location of controls Location of controls (cont.) Help function Initial preparation To correct a mistake while programming Setting your facsimile telephone number preparation Initial Basic operations Voice muting Hints for speakerphone operation Handset volume Speaker volume Caller ID capability Ringer volume To stop copying Selecting the resolution To feed 16 or more sheets at a time To stop transmission Fax voice guidance about transmission Transmitting documents (cont.) Fax voice guidance volume MANUAL RECEIVE MODE TEL mode TEL/FAX mode AUTO RECEIVE MODE Friendly reception Memory reception Fax voice guidance about reception To stop reception Setting up voice message and document reception Pre-recordedgreeting messages ■Listening to new recorded messages ■Listening to all of the recorded messages Voice time/day stamp: ■Erasing specific messages from memory ■ Erasing all messages in common memory ■Repeating a message ■Skipping a message ■Changing the playback speed ■Stopping the operation Answering device volume Special receiving modes TEL/FAX mode Page TEL/FAX mode (cont.) Automatic dialing To keep the phone number secret To erase a stored number and station name Fax auto redial Electronic telephone directory Telephone TONE, FLASH and REDIAL /PAUSE buttons Special sending features Delayed transmission Special receiving features Page Junk mail prohibitor Receiving with a distinctive ring service Answering device Suggested messages Page To use a mailbox Mailbox greeting messages Recording a memo message and a telephone conversation Erasing a specific message in a mailbox Transferring incoming call messages Transferring incoming call messages (cont.) Operating the answering device from a remote phone Operating the answering device from a remote phone To listen to messages in another memory after playback ■Erasing a specific message from memory ■Erasing all messages from a specific memory ■Monitoring the room sound ■Recording a marker message ■ Re-recordinga greeting message ■Turning the message transfer/pager call on or off ■Skipping the greeting message Special settings Basic features Advanced features Setting the ANS/FAX mode ring count Setting the FAX mode ring count Setting the TEL/FAX mode ring count Setting the silent fax recognition ring count Changing the caller’s recording time Changing the logo print position Sending documents overseas Changing the display contrast Setting the message alert Setting the recording time alert Setting the friendly reception Setting the fax voice guidance Changing the recording time for the ANS/FAX greeting message Signaling your pager that you have received a fax document Resetting the advanced features Setting the handset switch Printing reports and lists Page Sample of a journal report Sample of a caller list Troubleshooting General Fax Transmission Fax Reception Answering Device Copying If a power failure occurs Clearing a recording paper jam Clearing a document jam Adjusting the feeder pressure Routine care General information Page Service center directory OPERATION ASSISTANCE FAX ADVANTAGE PROGRAM PRODUCT INFORMATION LITERATURE REQUESTS DEALER LOCATIONS ACCESSORY PURCHASES AUTHORIZED SERVICENTERS User information Specifications Page Page Index ■1-yearlimited warranty1 parts & labor ■Toll-freehelp line ■Free overnight replacement2 and repair program