Preparing the Answering System | Panasonic KX-TG2970 guide

Preparing the Answering System

Greeting Message Base Unit

You can record a personal greeting message of up to 2 minutes. If you do not record your own message, one of 2 pre-recorded greetings will be played for callers (p. 25).

The total recording time of all messages (greeting and incoming) is about 12 minutes. We recommend you record a brief greeting message in order to leave more time for recording new messages.

To record a greeting message

Greeting message sample

“Hello, this is (your name and/or number). Sorry I cannot take your call. Please leave a message after the beep. Thank you.”

1Press and hold [GREETING] until “Record greeting after the beep” is heard.

2After the long beep, talk clearly, about 20 cm (8 inches) away from the MIC (microphone).

•The elapsed recording time is displayed.

•If you record for over 2 minutes, the unit will stop recording.

3When finished, press [GREETING] or [STOP].

•To change the greeting, start again from step 1.

•If “Recording error” is displayed, 6 beeps sound and “Your greeting was not recorded. Record your greeting again.” is announced, start again from step1.

To adjust the speaker volume, press [] or [].

[GREETING]

[STOP]

[], []

[ERASE]

MIC

•9 levels (0–8) are available while using the Answering System.

•The number of steps shown on the display indicates the volume level.

To review the greeting

Press [GREETING].

To erase the greeting

Press [GREETING], then press [ERASE] while the recorded message is being played.

•The unit will answer calls with a pre-recorded greeting (p. 25).

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Panasonic KX-TG2970 Preparing the Answering System, Greeting Message Base Unit, To record a greeting message

Contents

Charge the battery for 6 hours before initial use GHz Expandable Cordless Answering SystemModel No. KX-TG2970 Pulse-or-tone dialing capability Accessories included Attach your purchase receipt hereCopyright Battery Charge For Best PerformanceBase Unit Location/Noise Trademarks Contents Contents Location of Controls Base unit Location of Controls Cordless handsetCharger unit Conf Conference/FUNCTION How to use the navigator keys/soft keys Lighted handset keypadNavigator keys Cordless handset soft keys Displays Base unit Cordless handsetBacklit LCD displays Installation Connections Installation Installing the Battery in the Cordless HandsetTo replace the battery Installation Battery Charge Battery strengthDisplay prompt Battery strength Recharge Battery information Battery replacementOperation Operating time Programmable Settings How to select a function item from the menuTelephone Programming Guidelines Base Unit Handset Programmable Settings ToneUseful information Programmable Settings Function Menu Table Remote code Call monitoring p To the ADT security services Programmable Settings Date and Time Base Unit For Caller ID service users pTelephone Date and time Set dial mode Set line mode Then press Scroll to Set line mode by pressingOr , then press Scroll to Set tel line by pressing or Or , then press Select a or B by pressing or Ringer setting Ringer volumeOff ? Programmable Settings Ringer Tone Handset Or , then press Scroll to Ringer tone by pressing orThen press Select the desired tone by pressing or Press the soft key Save , then press OFF Programmable Settings Auto Talk Handset Low Preparing the Answering System Greeting Message Base UnitTo record a greeting message To review the greeting 3min Preparing the Answering SystemCaller’s Recording Time Base Unit Pre-recorded greeting Preparing the Answering System Number of Rings Base Unit Select the number of rings by pressing orToll saver Registration for Additional Handsets Base Unit & Handset KX-TG2970 Using the Base Unit Base Unit To adjust the handset/speaker volume during a conversationMaking Calls To have a hands-free phone conversation 3334444 Making CallsTo dial after confirming the entered number To redial the last number dialed Making Calls Using the Cordless Handset Handset To adjust the receiver/speaker volume while talking To redial using the redial list Memory Redial Clarity Booster feature Answering Calls Auto Talk Caller ID Service Display Meaning Using the Caller List Viewing the Caller List Base Unit HandsetPress or to enter the Caller List What √ means TURNER,CINDY Scroll to the desired caller by pressing or Scroll to the desired caller by pressing Press the soft keyTo call the edited number Base unit Lift the handset or press Digital SP-PHONE To turn on or off Caller ID Number Auto Edit feature Caller ID editOr , then press Scroll to Caller ID edit by pressing Or , then press Select Off or On by pressing or Base Unit Handset Press again To erase a specific caller To erase all entries AgainOFF Phone Book Tom5557654321 Storing Names and Numbers Base Unit Handset Phone Book Selecting characters to enter namesIf you make a mistake while entering a name or number For example, to enter Tom Frank Phone Book Dialing from the Phone Book Base Unit HandsetTo search for a name by initial Index table Keys Jane 456-7890555 Complete Phone Book Copying Items in the Phone Book HandsetTo copy one phone book item to another unit To copy all of the items in your phone book to another unit Copy all itemsOr , then press Scroll to Copy all items by pressing Or , then press Select the destination extension number by Intercom Calling BaseMaking Intercom Calls Press LOCATOR/INTERCOM/TRANSFER Intercom Answering Intercom CallsPress , or Hold Intercom During an intercom call Transferring a Call Base Unit Handset From the base unit to the cordless handsetFrom the cordless handset to the base unit From a cordless handset to another cordless handset Transferring a Call Quick call transferTo complete the transfer, press OFF Conference Calls Call ShareTo join a conversation Call Share Base Unit Handset During a call, press Hold Intercom Special Features For Call Waiting Service Users Base Unit HandsetMuting Your Conversation Base Unit Handset Temporary Tone Dialing Special Features Incoming Call Tone Base Unit HandsetIncoming call Or , then press Scroll to Incoming call by pressing Selecting the flash time use either Base Unit or Handset Set flash time700ms Then press Scroll to Set flash time by pressing Setting the Unit to Answer Calls Base Unit Automatic Answering OperationPress Answer on to turn on the Answering System To turn the Call Monitoring feature off on the base unit To turn this feature on, select On in stepAutomatic Answering Operation Monitoring incoming calls Listening to Messages To play back messagesPress Playback Received calls To end remote operation, press OFFVoice menu To turn the Answering System on Listening to Messages During playback Erasing Messages Erasing a specific messageErasing all messages Press Hold Transfer Press 9 to hang up the callInterrupting remote operation Remote Operation from a Touch Tone Phone Summary of remote operation Or , then press Scroll to Remote code by pressing or Enter a 2-digit remote codePress Save Press Stop To check the remote code, repeat steps 1 to Remote Operation from a Touch Tone Phone Voice Menu Answering Direct commands Turning on the Answering SystemSkipping the greeting Connecting an optional headset Belt ClipOptional Headset To attach the belt clip To remove the belt clip Wall Mounting Pull down the handset hook until it locks, soTab holds the handset Wall Template for the Charger unit Wall Mounting Canceling Registration/Re-registration Canceling the Handset Registration HandsetDeregistration Telephone If the Following Appear on Your Display BusyInvalid Phone book full If the Following Appear on Your Display Later SECURITYinactive Registered Troubleshooting Problem Cause & RemedyTelephone System Troubleshooting SP-PHONE, or Troubleshooting Answering System General Charge for 6 HRS Important Safety Instructions Important Safety Instructions FCC and Other Information FCC and Other Information FCC RF Exposure Warning Index Caller ID Number auto edit Index Transferring a call Specifications Energy StarPage Page Panasonic Limitation For product service When you ship the productFor your future reference