Manuals / Pitney Bowes / Computer Equipment / Postal Equipment

Pitney Bowes DM800i Series manual Your Accounting System Features

Models: DM800i Series

1 188

Download 188 pages 18.34 Kb

Page 123

DM800i™ Series Digital Mailing System Operating Guide

Your

Accounting

System

Features

You can configure your mailing system to track and account for postage used by departments or individuals within your organization. Your system stores the following information for each account.

•Account name (alphanumeric)

—32 characters for top level accounts

—16 characters for subaccounts

—16 characters for subsubaccounts

•Account ID number

•Item total. This is the total number pieces of mail charged to an account since it was last cleared.

•Value total. This is the total amount of postage charged to an account since it was last cleared.

•Account password.

Your mailing machine has 25 standard accounts. You have the option to increase your accounts to 100 or 300 accounts. Only your chargeable level accounts are counted towards your account total. (Chargeable accounts are explained in the next section.)

If you need information on how to structure your accounts, refer to the Account Structure and Hierarchy section in this chapter.

SV61162 Rev. D

7-11

Image 123

Pitney Bowes DM800i Series manual Your Accounting System Features

Contents

DM800i Series Mailing System DM800i Series Page SV61162 Rev. D FCC Compliance Alerting MessagesFCC Compliance of Modem Page Table of Contents Page Postage By Phone System Pitney Bowes Supplies Pitney Bowes Contact Information ListPB Web Sites Our Help DeskPage Read This First Read This First What’s in this Guide Other  InformationSafety Requirements What You Need to KnowRequirements Read This First DJPS/DMPS Power StackerIf your stacker has an AC adapter to power the stacker Meet the DM800i Series Digitial Mailing System Contents Introducing the DM Series Mailing SystemMeet the DM800i Series Digital Series Mailing System Energy Star  Rating Postage MeterEasy-to-Use IntelliLink  Control Center Mail Machine Interface DJPS/DMPS Power StackerVariety of Communications Options Ability to Use Other Pitney Bowes Equip- mentInview Accounting Budget ManagerBusiness Manager Shape Based Rating Advertisements and InscriptionsParts of the Mailing System Mailing System ExteriorQuick Reference Card Set These Left Side View of the DM800i Series System DM800i Series System with Optional WOW Module Connectors on the Back of the Mailing System Base Top release jam lever Seal bottle Under the DM800i Series Print Cover Function Keys DM800i Series Digital Mailing System Operating Guide Main Screen Analog Phone Line Connector Connectors on the Back of the IntelliLink Control CenterMeet the DM800i Series Digital Series Mailing System Mail in a Minute Mail in a Minute Preparing Your Mail Select Key In Postage Running the MailPrinting Postage Tapes Running Mail Navigating Hints Select ModeApplying Postage Running Mail Determining the Correct Postage Mode Chart a Printing on MailFeeding Mail or Printing Tape? Chart C Mail Modes with no Postage Chart B Postage Tape ModeAbout Running Mail Preparing Your MailAdding Postage in this guide Mail Tips on FeedingAbout Printing Postage Tapes Selecting the Postage Mode and Running the Mail Mode Selection Reduced SpeedWhile your mailing system processes the mail, the screen Select WOW Weigh on the Way Mode Selection Key in Postage WOW Weigh On-The-WaySelect Differential Weighing Mode Selection Weigh First Piece Differential WeighingSelect Weigh First Piece To use differential weighingSelect Manual Weight Entry Mode Selection Manual Weight EntryMode Selection Attached Scale AutoTape Before using this weighing optionSelect Attached Scale AutoTape To select a Print Permit Mode Selection Print Permit Mode Selection Seal OnlyMode Selection Time and Date Stamping Selecting or Deselecting an Account Selecting an AccountSelecting an Account Manually Deselecting an Account Selecting an Account by NameSelecting an Account by Speed Code Selecting ZIP Codes and Zones Selecting the Class, Carrier, Special Services or OptionsSelecting a Country Selecting a Smart Class Meter Stamp Options Selecting the Meter Stamp OptionsMeter Stamp Options Date Meter Stamp Options AdvertisementSelect Meter Stamp Options, then select Text Entries Sending Your Records to Pitney Bowes Postage Calculation for Confirmation ServicesDiscounts for Confirmation Services OverviewAdding Services or Making Changes Using Confirmation Services Before Printing PostageAdding Confirmation Services After Printing Postage Running Mail Installation/Setup Press Existing Features Press Confirmation ServicesConfirmation Services Select E-Ret Receipt Setup OptionsSelect Confirmation Services Processing Electronic Return ReceiptEnter the Usps tracking barcode number Processing ERR with a Customer Reference Number Using ERR  with a Customer Reference NumberOff-Line Electronic Return Receipt ERR Select 1stCl LetterSelect Certified Select Offline eRR To add more postage To change the date ClearingBatch the CountRunning Mail Contents Mailing System SetupMailing System Setup Overview Mailing System Set Up Setting the Display Language Adjusting Display Contrast Setting the Date and Time of Day Password Protecting an Operation Setting Up a Supervisor PasswordSetting Up a Lock Code Creating a Supervisor PasswordSetting Up the Scale and Selecting Rates Scale/Rates Set UpScale/Rates Scale/Rates WOW Weight Limit WOW Start Key Autoscale Select WOW Weight LimitSelect WOW Start Key Select Class if new Piece Select Carrier/Class DispScale/Rates Destination if New Piece Scale/Rates Autoclear Destination ValueScale/Rates  ZIP/Zone Prompt Select Discount Code Scale/Rates Add ZIPs to  ZoneSelect BMC Intra ZIP Select Add ZIPs to ZoneCreating a Smart Class with an Auto Inscription Scale/Rates Smart ClassesTo set the next weight break point, select Add Another Class Setting Up a Smart Class with an Auto Inscription Yes, Post as Flat Scale/Rates Auto Rate Large EnvelopeModifying a Smart Class with an Auto Inscription Select View Detail Select Modify Auto Ad/InscriptionSetting Up Postage By Phone Meter Payment System Phone/Network Set UpSelect Dialing Prefix Select Dialing Type Select My Phone #Phone/Network Set Up Network Settings Phone/Network Set Up Use LAN Firewall SettingsSetting the Low Funds Warning Value Configuring High/Low Funds WarningConfiguring Low Ink Warning Phone/Network Set Up Remote PC RefillSelect Basic Settings and then Timeouts Select System Sleep Timeouts Display Sleep Energy StarTimeouts Standby Mode Least Power UsageDM800iSeries Digital Mailing System Operating Guide Timeouts Transaction Defining PresetsDefining Normal Preset Values Press the Custom Presets keyPress the screen key for Store Current Setting to Preset Select Store Current Setting to Preset Defining Custom Preset ValuesStore Advance Date in a Custom Preset Viewing, Renaming, or Deleting Presets Editing Custom Preset ValuesSample SpecificationsAdding Additional Custom Messages Select Set Up, then select Text Entry Set UpPostal Rules and Guidance Creating a Custom Message for the First TimeEnvelope Guidance Drop Shipment Endorsement Editing a Custom MessageDeleting a Custom Message Select Meter Stamp Option, then select Text EntriesAdding an Optional Printer Taking the Meter Out of ServiceConfiguring the Optional Barcode Scanner Setting Default Scan Type Adding Barcode Prefixes Combining Barcodes Setting  Auto-Enter Adding Postage Your Postage Meter Postage By Phone Meter Payment SystemConnection Alternatives Review Usps Rekey RequirementsManaging Your Postage Funds LANConnecting Your Control Center to a Remote Analog Line CheckingAvailable Funds in Your Postage Meter Select Quick Refill, or Other Refill Amount AddingPostage Pass Automated Postage Refill Postage meter, follow these stepsRecommended Minimum Default $2000 $8000 $1000 $5000 Standard Accounting Setting an Account PeriodSelect Account Set Up AccountOverview of Accounting Using Account Setup ProceduresSelect Create Account/Sub Before Using Setup ProceduresCreatingAccounts Select View AccountsDM800i Series Digital Mailing System Operating Guide Select Edit Account Setting an Account PeriodEditing AccountsDelete DeletingAccountsTurningReset Individual Accounts On or Off Transferring FundsSelect Transfer Entire Amount, or Selecting an Accounting Type StandardAccuTrac Your Accounting System Features Examples Account Structure HierarchyEngineering Standard Accounting Introduction Viewing a Report Printing a Report ReportsIntroduction Viewing a Report Printing a Report Printed Report Single Account ReportReport Print Queue Screen DisplayInternal Printer Version Multi-Account Summary ReportExternal Printer Version Last Five Refills Report Confirmation Services Report System Printer Required Printed Report System PrinterPrinted Report Attached Printer Account List Report External Printer Required Funds Report System Set Up Report Error Report Job Report DDDDDGGGGG1245 Installed Pending Rates Report Last Rates Downloaded ReportView Download Log Report Reports Maintaining and Updating Contents Items to Keep On HandTape is still on roll in this section Maintaining and UpdatingTape is still on roll Select Maintenance Select Load Tape Select Unload TapeSeal  Sealing  Solution Maintenance Priming the Moistener Moistener  MaintenanceMoistener brush button Moistener brush assembly Printer Maintenance Cleaning or Replacing the WickAdjusting  Wetness Select Maintenance Select Print Test Pattern No, clean the print nozzle screen key. Go to stepSelect Maintenance Replacing the Ink Cartridge Maintaining and Updating Changing the Printhead Printhead cover Proceed to Changing the Wiper Blade Assembly section Select Maintenance Select Replace Wiper Blade Assembly Changing Wiper Blade AssemblyPerforming Updates or  Adding  Features Maintaining and Updating Troubleshooting Ink Waste Full Tray Warning How to Troubleshoot your Mailing SystemDescription Possible Causes Solution Envelope Sealing ProblemsEnvelope Feeding Problems Select Sealer off To clear a jam in the WOW deck To clear a jam from the transport deck Printing Problems Tape Feeding ProblemsRefer to the Changing the Printhead Display Problems Postage Refill ProblemsScale Weighing ProblemsTo test the scale Supplies and Options Self-Adhesive Tape Confirmation Services LabelsSupplies and Options Comsumables You Can OrderSpecifications Electrical and Operating Conditions SpecificationsSpecifications Dimensions and WeightTisements see , Meter Stamp Options section Capacities and FeaturesMailing Materials Specifications Accounting FeaturesMinimum MaximumThis page intentionally left blank Glossary Glossary PSD Device PSD Usps Glossary Date CatalogFeatures Help10-5,10-6,10-7 Rates PasswordTape UpdatesUsing 4-11,4-12WEIGH-ON-THE-WAY Module 2-5Weight Add 7-4,7-5SubsubaccountPage SV61162revd