Updating Contact Directory | Polycom IP 5000 specification

Polycom® SoundStation® IP 5000 Phone User Guide

Updating Contact Directory

You can add a contact to the Contact Directory, or update or delete an existing contact.

Adding Contact Directory Entries

You can add contacts to your Contact Directory in the following ways:

•Manually (if you have permission to update your Contact Directory).

•From a call list.

•From a Corporate Directory (if this is set up on your phone).

To add a Contact Directory entry manually:

1.Press , and then select Features > Contact Directory.

2.From the Directory screen, press the Add soft key.

3.From the Add To Directory screen, enter the contact information:

Your phone may not display all the following fields. For more information, see your system administrator.

—(Optional.) Enter the First Name and Last Name of the contact. You can enter a maximum of 32 characters.

—(Required.) Enter the Contact phone number.

You can enter a maximum of 128 characters. The phone number must be unique, and must not already exist in the directory. If you save an entry with a non-unique phone number, the entry will not be saved.

—(Optional.) Update the Speed Dial Index number.

The speed dial index number is automatically assigned to the next available index value, up to a maximum value of 9999. You can assign any unused speed dial index number from 1 to 9999.

If you assign a speed dial index number that is already taken, the message Speed dial index already exists displays. If you enter an invalid speed dial index number (for example, 0 or 00), the message Speed dial index is invalid displays.

—(Optional.) Enter a Label for the contact. You can enter a maximum of 32 characters.

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Polycom IP 5000 manual Updating Contact Directory

Contents

IP 5000 Phone Trademarks DisclaimerLimitation of Liability Customer Feedback Contents Polycom SoundStation IP 5000 Phone User Guide Polycom SoundStation IP 5000 Phone User Guide Polycom SoundStation IP 5000 Phone User Guide Changes to This Guide Before You Use Your Phone Using the Keypad Display Screen Phone Status Indicators Icon Line or Call State Description Navigating Menus and Calls If you want to Then do this Entering Data and Enabling Items URL To access the Web Configuration Utility for your phone Calling and Answering Answering Calls Placing Calls Press or the Answer soft key Calling by Entering an IP Address or URL To view this call list Press this arrow key Press , and then select Features Corporate Directory Use the speed dial feature for fast, automated dialing While Your Phone Rings Ending Calls Rejecting Calls While Your Phone Rings Forwarding Calls While Your Phone Rings Transferring Calls During CallsHolding and Resuming Calls Hosting Conference Calls Holding and Resuming Conferences Changing the Way Calls are Answered Forwarding Calls Rejecting Calls from a Contact Temporarily Refusing All Calls Do Not Disturb Diverting Calls from a Contact to Another Party Press , and then select Features Messages Message Center Using Voice MailUsing Instant Messaging Sending Instant Messages Press , and then select Features Messages Instant MessagesManaging Instant Messages Working with Call Lists Viewing Call Lists Clearing Call List Entries Searching Contact Directory Working with Contact DirectoryEditing Call List Entries Updating Contact Directory Using Buddy Lists on To add a Contact Directory entry from a call list Working with Corporate Directory Searching Corporate Directory Saving Corporate Directory Search Results Using Buddy Lists Updating Presence Settings Integrating with Microsoft Lync Server Selecting Contacts to MonitorBlocking Contacts from Viewing Your Status Select Features Presence Blocked List Features Presence Watcher List Press , and then select Features Presence Buddy Status Monitoring the Status of Contacts in Your Buddy ListWatcher List Presence Icon Buddy Status Accessing Personal Phone Settings with User Profiles Logging In and Out of a Phone Press , and then select Features User Login Log out Placing Calls from Phones that are in the Logged Out State Changing Your Login Password Locking the Phone About Your User Password Locking and Unlocking Your Phone Calling and Answering from a Locked Phone Broadcasting Messages Using Push-to-Talk and Group Paging Push-to-Talk Mode Sending PTT Broadcasts Replying to PTT Broadcasts Ending PTT Broadcasts Updating Channel Subscriptions Group Paging Mode Sending and Receiving Pages Receiving Pages Adjusting the Volume of Pages Integrating with Microsoft Lync Server Allowing Pages to Play During Active Calls Changing the Ring Tone Customizing What is HeardPress , and then select Settings Basic Login Credentials Changing the Ringer Volume Setting Unique Ring Tones for ContactsChanging the Speaker Volume Press , and then select Settings Basic Preferences Language Customizing the Phone DisplayMuting the Microphone Changing the Language Changing the Time and Date Display Changing the Screen Contrast Updating the Backlight Press , and then select Settings Basic Backlight Intensity Press , and then select Settings Basic Backlight TimeoutSelect Backlight Idle Intensity Select Maximum Intensity Troubleshooting Power and StartupSymptom Problem Corrective Action Network Ethernet. From Controls Functioning on Access to Screens and Systems Calling Displays AudioOverall Functioning Basic Restart Phone Testing Phone Hardware Investigating Phone Warnings Polycom SoundStation IP 5000 Phone User Guide Limitations of Liability Service AgreementsGoverning Law Exclusions Polycom Limited Warranty and Limitation LiabilityWarranty Exclusive Safety and Compliance Part 15 FCC Rules Installation InstructionsClass B Digital Device or Peripheral Modifications Safety and Compliance CE Mark R & TTE Directive EU only Safety and Compliance New Zealand TelepermitAustralia Warning Restriction of Hazardous Substances RoHS Polycom Take Back Operating Ambient Conditions End-User License Agreement for Polycom Software Support Services Limitation of Liability Netherlands Office Corporate HeadquartersIsrael Office