Sony AR-208S SETUP IN A WINDOWS ENVIRONMENT

- 10 -

Windows

SETUP IN A WINDOWS ENVIRONMENT

INSTALLING THE SOFTWARE

INSTALLING THE PRINTER DRIVER

1

Insert the "Software CD-ROM" (Disc 1)

into your computer's CD-ROM drive.

2Click the "start" button, click "My

Computer" ( ), and then double-click

the CD-ROM icon ( ).

•In Windows Vista, click the "Start"

button, click "Computer", and then

double-click the "CD-ROM" icon.

•In Windows 98/Me/2000, double-click

"My Computer" and then double-click

the CD-ROM icon.

3Double-click the "setup" icon ( ).

In Windows Vista, if a message screen

appears asking you for confirmation, click

"Allow".

4The "SOFTWARE LICENSE" window

will appear. Make sure that you

understand the contents of the license

agreement, and then click the "Yes"

button.

5Read the message in the "Welcome"

window and then click the "Next"

button.

6Click the "Printer Driver" button.

To view information on the software, click

the "Display Readme" button.

7

Click the "Standard installation" button.

You can show the "SOFTWARE

LICENSE" in a different language by

selecting the desired language from

the language menu. To install the

software in the selected language,

continue the installation with that

language selected.

Note

When "Custom installation" is

selected, you can change any of the

items below. When "Standard

installation" is selected, the installation

will take place as indicated below.

• Machine connection method: LPR

Direct Print

• Set as default printer: Yes

• Printer driver name: Cannot be

changed

• PCL printer display fonts: Installed

If you selected "Custom installation",

select "LPR Direct Print" and click the

"Next" button.

If you selected other than "LPR Direct

Print", see "SHARING THE PRINTER

USING WINDOWS NETWORKING" (p.13).

Note

Contents

Main AR-208S AR-208D For users in the USA FOR YOUR RECORDS ... Model Number Serial Number Date of Purchase Authorized Sharp Copier Service Department Number NOTICE CONTENTS 1PREPARATIONS 2LOADING PAPER 3MAKING COPIES 4CONVENIENT COPY FUNCTIONS 6PRINTER/SCANNER FUNCTIONS 7USER SETTINGS 8TROUBLESHOOTING AND MAINTENANCE 9OPTIONAL EQUIPMENT 10 APPENDIX 3 CAUTIONS Caution label on the machine Cautions on using the machine Warning: 4 Cautions on handling the machine Trademark acknowledgements SOFTWARE LICENSE ENVIRONMENTAL INFORMATION For users in Canada SAFETY PRECAUTIONS 6 INTRODUCTION Using the manual About the operation manuals Operation Manual (this manual) 7 MAIN FEATURES A Sort copy Offset function 2 IN 1 copy Margin shift Page 9 1 PREPARATIONS This chapter provides basic information that you should know before using the machine. PART NA MES Operation panel AR-208S READY TO COPY. 100% 8.5x11 0 Display 12 POWER ON AND OFF The main screen of copy mode appears. Power on Turn the power switch to the "ON" position. Power off Power save modes Preheat mode Auto power shut-off mode Check RSPF open function LOADING PAPER PAP ER For best results, use only SHARP recommended paper. LOADING PAPER 15 1 and pull the paper tray out until it stops. 2 3 17 BYPASS FEED (including special paper) Important points when inserting paper in the bypass tray Envelopes Available Not Available 1 2 3 19 CHANGING A TRAY'S PAPER SIZE SETTING 1 2 3 4 20 MAKING COPIES NORMAL COPYING 1 2 3 1 2 3 4 Page MAKING COPIES 23 Setting the number of copies SELECTING THE TRAY Press the [TRAY SELECT] key ( ). 24 1 2 3 4 5 25 REDUCTION/ENLARGEMENT/ZOOM 1 2 3 ( ) to select the desired copy ratio and then press the [ENTER] key. 4 then press the [START] key ( ). 26 CONVENIENT COPY FUNCTIONS Using the document glass (AR-208D only) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 6 1 2 3 4 31 COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER 1 2 3 4 5 6 1 2 3 4 5 34 1 2 "MARGIN SHIFT" appears and then press the [ENTER] key. Page 36 5 INSTALLING THE SOFTWARE SOFTWARE MFP driver Printer driver Scanner driver 37 BEFORE INSTALLATION Hardware and software requirements 38 INSTALLING THE SOFTWARE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 INSTALLING THE SOFTWARE Connecting a USB cable 1 connector on the machine. 2 Page 5 6 7 8 Page 5 6 7 Page 6 7 8 49 6 System requirements for USB 2.0 (Hi-Speed mode) PRINTER/SCANNER FUNCTIONS 50 USING THE PRINTER MODE BASIC PROCEDURE FOR PRINTING 1 2 3 4 Canceling a print job 1 2 51 USING THE SCANNER MODE The procedure for placing the original is the same as for copying. See "NORMAL COPYING" (p.20). 1 scanner mode. 4 The "SCAN" indicator lights up to indicate that scanner mode is selected. 2 3 52 Button Manager scan menu SCANNING FROM YOUR COMPUTER OPERATION IN COPY, PRINTER, AND SCANNER MODES 53 1 2 3 4 5 Viewing the online manual 54 USER SETTINGS USER PROGRAMS Copy mode Page Page Page Print mode 59 SELECTING A SETTING FOR A USER PROGRAM 1 2 3 4 Audible signals (key entry beep, invalid key beep, base setting beep) Base settings 61 8 DISPLAY MESSAGES TROUBLESHOOTING AND MAINTENANCE Indication Cause and remedy Page Lamp indicator Display 63 TROUBLESHOOTING THE MACHINE Page Page Page 67 PROBLEMS DURING SETUP OF THE SOFTWARE MFP driver cannot be installed (Windows 2000/XP) 1 2 3 4 Plug and play screen does not appear 1 2 3 4 The MFP driver cannot be correctly installed by Plug and Play (Windows 2000/XP/Vista) 1 2 3 4 Removing the software 1 2 3 70 MISFEED REMOVAL 1 2 A: Misfeed in the paper feed area 1 2 B: Misfeed in the fusing area 1 2 3 C: Misfeed in the transport area 1 2 3 4 D: Misfeed in the RSPF Document feeder cover RSPF jam release lever Roller (X) (Y) 74 1 2 3 4 5 76 6 7 SCAN HEAD LOCKING SWITCH 77 CHECKING THE TOTAL COUNT 1 Press the [ ] key ( ) or [ ] key ( ) until "TOTAL COUNT" appears, and then press the [ENTER] key. 2 display the count of each function. MAINTENANCE REQUIRED 78 CLEANING THE MACHINE Cabinet Document glass and the back side of the RSPF Document glass/scanning window RSPF RSPF roller RSPF scanning window Black line Page 80 9 OPTIONAL EQUIPMENT SYSTEM CONFIGURATION FACSIMILE EXPANSION KIT (AR-FX13) NETWORK EXPANSION KIT (AR-NB2 A) PS3 EXPANSION KIT (AR-PK1N) 1 2 3 4 5 Interface cable 82 APPENDIX Page Printer Function Scanner Function 250-sheet paper feed unit (AR-D33) !AR-208S_208D.book 87 1.PRODUCT AND COMPANY IDENTIFICATION 2.COMPOSITION / INFORMATION ON INGREDIENTS !AR-208S_208D.book 88 3.HAZARDS IDENTIFICATION 4.FIRST-AID MEASURES 5.FIRE-FIGHTING MEASURES 6.ACCIDENTAL RELEASE MEASURES !AR-208S_208D.book 89 8.EXPOSURE CONTROLS / PERSONAL PROTECTION 9.PHYSICAL AND CHEMICAL PROPERTIES 10.STABILITY AND REACTIVITY 11.TOXICOLOGICAL INFORMATION !AR-208S_208D.book 90 12.ECOLOGICAL INFORMATION 13.DISPOSAL CONSIDERATIONS 14.TRANSPORT INFORMATION 15.REGULATORY INFORMATION !AR-208S_208D.book 91 1.PRODUCT AND COMPANY IDENTIFICATION 2.COMPOSITION / INFORMATION ON INGREDIENTS !AR-208S_208D.book 92 3.HAZARDS IDENTIFICATION 4.FIRST-AID MEASURES 5.FIRE-FIGHTING MEASURES 6.ACCIDENTAL RELEASE MEASURES !AR-208S_208D.book 93 8.EXPOSURE CONTROLS / PERSONAL PROTECTION 9.PHYSICAL AND CHEMICAL PROPERTIES 10.STABILITY AND REACTIVITY 11.TOXICOLOGICAL INFORMATION !AR-208S_208D.book 94 12.ECOLOGICAL INFORMATION 13.DISPOSAL CONSIDERATIONS 14.TRANSPORT INFORMATION 15.REGULATORY INFORMATION 95 INDEX Symbols [ 2 I L M N O R S T U INDEX BY PURPOSE Making copies Using convenient copy functions Connecting the computer Page Page For users in the USA WARNING: Notice for Users in U.S.A. Declaration of Conformity SHARP Digital Multifunctional System, AR-208S/AR-208D Page AR-FX13 For users in the USA WARNING: i INTRODUCTION TYPE OF SERVICE ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 Important safety instructions ii FCC Notice to users: TABLE OF CONTENTS 1 2 3 4 HOW TO USE THE FAX FUNCTION 6 5 SPECIAL FUNCTIONS QUICK REFERENCE GUIDE Selecting the transmission mode (p.26) Place the original Sending a fax Dialing methods Using the document glass Direct Dialing (p.59) Search Dialing (p.61) Receiving a fax Selecting the reception mode (p.63) LIST OF FAX FUNCTIONS Page Page Page SELECTING SETTINGS FOR THE FUNCTION 1 select fax mode. 2 3 INSTALLATION CONNECTIONS CONNECTING THE TELEPHONE LINE CORD ABOUT THE OPERATION MANUALS Facsimile Expansion Kit Operation Manual (this manual) FINAL PREPARATIONS CONNECTING OTHER DEVICES Comments: 2 INITIAL SETTINGS PART N A M E S A LOOK AT THE FAX OPERATION PANEL 12 17 345 6 8 9 10 7 28 11 12 2725 2624 21 22 23 ABOUT THE LIQUID CRYSTAL DISPLAY USING THE ARROW KEYS ADJUSTING THE BEEP VOLUME ADJUSTING THE RINGING VOLUME "18:RINGER VOLUME" SETTING THE LENGTH OF ALARM BEEPS ADJUSTING THE ALARM BEEP VOLUME "19:BEEPER VOLUME" FAX SETUP HOW TO ENTER CHARACTERS ENTERING YOUR NAME AND FAX NUMBER 2 "3:OWN PASSCODE SET" 3 4 SETTING THE DATE AND TIME Page Page Daylight Saving Time Setting "5:DAY LIGHT SAVING" SELECTING THE TRANSMISSION MODE Memory transmission (the MEMORY indicator is lit) Direct transmission (the MEMORY indicator is off) SELECTING THE RECEPTION MODE SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION 2 "4:# OF RINGS (AUTO)" 3 4 SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION 2 3 4 SELECTING THE RECEPTION PAPER SIZE SETTING THE TRAY SELECTION (when the 250-sheet paper feed unit is installed) "25:TRAY SELECTION" SETTING THE DIAL MODE "20:DIAL MODE" SETTING THE NUMBER OF RECALL TIMES When the line is busy "8:RECALL TIMES BUSY" 2 3 Page SETTING THE RECALL INTERVAL When the line is busy "10:RECALL INT. BUSY" 2 3 Page SETTING THE INDEX FUNCTION "22:INDEX PRINT" SETTING RESOLUTION PRIORITY "3:RESO. PRIORITY" SETTING UP THE MACHINE FOR USE WITH A PC MODEM "15:FAX SIGNAL RCV" USING THE REMOTE RECEPTION FUNCTION "14:REMOTE RECEPTION" Page DISTINCTIVE RINGING "21:DISTINCTIVE RING" STORING NUMBERS FOR AUTOMATIC DIALING Storing numbers 2 3 4 9 14 17 16 15 2 3 4 5 6 STORING NUMBERS UNDER GROUP KEYS 2 "3:GROUP KEY" 3 4 9 the numeric keys. 2 3 "2:END" "3:GROUP KEY" 4 USING THE MACHINE WITH AN ANSWERING MACHINE QUIET DETECT TIME "1:QUIET DETECT TIME" "6:A.M. MODE" 3 ANSWERING MACHINE BACKUP "2:AUTO RECEIVE" "6:A.M. MODE" 3 CHOOSING SUITABLE MEDIA When using the document glass ORIGINALS SUITABLE FOR FAXING SIZE AND WEIGHT When using the RSPF UNSUITABLE ORIGINALS 4 HOW TO USE THE FAX FUNCTION SENDING ORIGINALS SETTING THE ORIGINAL 1 2 1 2 3 4 5 OPTIONAL TRANSMISSION SETTINGS ORIGINAL SIZE "1:DOC. GLASS SIZE" RESOLUTION CONTRAST HOW TO USE THE FAX FUNCTION COVER SHEET "1:COVER SHEET SET" To include a cover sheet with a transmission, follow these steps: 1 "1:COVER SHEET SET" appears, and then press the [ENTER] key. MESSAGE FUNCTION 1 2 "2:TX MESSAGE SET" 3 TWO-SIDED ORIGINAL TRANSMISSION FUNCTION 1 (p.52) 2 appropriate setting appears. DIALING AND TRANSMITTING DIRECT KEYPAD DIALING 1 2 3 CHAIN DIALING NORMAL DIALING USING THE [SPEAKER] KEY 1 2 3 USING THE SEARCH KEY 1 2 4 REDIALING IF THE MEMORY BECOMES FULL WHILE SCANNING AN ORIGINAL CANCELING (DELETING) A STORED FAX JOB "3:MEMORY STATUS" RECEIVING FAXES USING AUTO MODE USING MAN. MODE USING A.M. MODE OPTIONAL RECEPTION SETTINGS TWO-SIDED RECEPTION (AR-208D only) "24:2-SIDED RX" RECEIVE REDUCE "16:RCV REDUCE" WHEN USING MANUAL SENDING AND RECEIVING 1 2 5 SPECIAL FUNCTIONS MEMORY Substitute Reception into Memory DATA TRANSFER 2 "0:RX DATA TRANSFER" 3 4 "0:RX DATA TRANSFER" "1:DATA TRANSFER" "1:YES" TRANSMISSION RESERVATION 1 2 3 4 BROADCASTING 1 gently into the original feeder tray. 2 3 1 2 POLLING POLLING 4 2 until "8:POLLING MODE" appears, SERIAL POLLING 2 "9:SERIAL POLL MODE" Press the [ ] key ( ) or [ ] key ( ) until "9:SERIAL POLL MODE" appears, 3 POLLING TRANSMISSION (MEMORY POLLING) Setting up polling transmission: 4 2 until "7:MEMORY POLL MODE" appears, and then press the [ENTER] key. 2 3 4 Deleting originals from polling memory: 2 3 RESTRICTING POLLING MACHINES (POLLING SECURITY) until "4:USER PROGRAM" appears, until "12:SECURITY SELECT" appears, and then press the [ENTER] key. to select "1:ON". "1:ON" 2 3 "4:PASSCODE # MODE" 4 5 TIMER OPERATIONS 2 "1:TIMER MODE" 3 4 CANCELING A TIMER TRANSMISSION JOB ANTI JUNK FAX "5:ANTI JUNK FAX" "1:ANTI JUNK SELECT" 2 3 "2:JUNK FAX #" 4 5 Page OPERATION IN COPY, PRINTER, SCANNER, AND FAX MODES 6 !AR-FX13_sec.book 85 TROUBLESHOOTING SEP-10-200X FRI 06:30 PM RECEIVER SPEED #: XXX XXX GROUP LIST 5. PASSCODE LIST: Fax numbers designated as Anti Junk Fax numbers. You can print a list of your fax information and polling security information. 6. JUNK FAX # LIST: PASSCODE LIST 1 2 USER PROGRAM LIST SEP-10-200X FRI 06:30 PM ACTIVITY REPORT AUTO LISTING "6:AUTO LISTING" "1:ON" PRINTING TRANSACTION REPORTS "7:PRINT SELECTION" TROUBLESHOOTING MESSAGES AND SIGNALS DISPLAY MESSAGES AUDIBLE SIGNALS 7 APPENDIX SPECIFICATIONS INDEX Page Fax setup Faxes, sending and receiving Special functions Storing/settings INDEX BY PURPOSE Page Page Page NOTICE FOR USERS IN CANADA AVIS POUR NOS UTILISATEURS AU CANADA AR-FX13 AR-NB2 A - 2 - SAFETY STANDARDS Notice for Users in U.S.A. Declaration of Conformity SHARP Network Expansion Kit, AR-NB2 A Shielded cables must be used with this equipment to maintain compliance with standards. Notice for Users in Canada For users in the USA INTRODUCTION Trademark acknowledgments SOFTWARE LICENSE - 4 - CONTENTS SETUP IN A MACINTOSH ENVIRONMENT BEFORE INSTALLATION SETUP IN A WINDOWS ENVIRONMENT - 5 - BEFORE INSTALLATION CD-ROMS AND SOFTWARE CD-ROMS IN THE NETWORK EXPANSION KIT "Software CD-ROM" (Disc 1) Software for Windows Printer driver "Software CD-ROM" (Disc 2) "Sharpdesk" CD-ROMs (for Windows) - 7 - SYSTEM REQUIREMENTS SOFTWARE REQUIREMENTS - 8 - CONNECTING TO A NETWORK CHECKING THE IP ADDRESS HOW TO RESET THE NETWORK EXPANSION KIT - 9 - USER PROGRAMS FOR THE NETWORK EXPANSION KIT Additional user programs for Print mode Program number Program name Settings (factory default settings appear in bold) Explanation SETUP IN A WINDOWS ENVIRONMENT INSTALLING THE SOFTWARE 7 INSTALLING THE PRINTER DRIVER 2 8 9 - 12 - - 13 - SHARING THE PRINTER USING WINDOWS NETWORKING 2 4 5 6 7 9 - 15 - INSTALLING THE PRINTER STATUS MONITOR 2 6 4 5 7 8 1 2 5 4 - 17 - USING THE PPD FILE 2 3 4 3 CONFIGURING THE PRINTER DRIVER 1 2 3 4 SETUP IN A MACINTOSH ENVIRONMENT MAC OS X 1 2 3 7 8 9 - 21 - v10.4 - 10.4.10 10.1.5, v10.2.8, v10.3.9 - 22 - - 23 - MAC OS 9.0 - 9.2.2 1 2 3 4 5 6 - 24 - Page AR-NB2 A - 2 - INTRODUCTION Warranty Trademark Acknowledgments - 3 - CONTENTS 1 5 2 BEFORE USING THE NETWORK SCANNER FUNCTION BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION - 5 - SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE HOW TO ACCESS THE WEB PAGE AND VIEW HELP 1 computer. 2 ABOUT THE WEB PAGE (FOR USERS) (4) (2) (1) (3) - 7 - STORING SCANNING SETTINGS 1 frame of the Web page. 2 3 STORING DESTINATIONS E-mail destination information Storing destinations for Scan to E-mail 2 1 1 2 4 entries, click [Submit]. FTP destination information - 10 - Storing destinations for Scan to Desktop Scan to Desktop destination information - 11 - Storing Groups (Scan to E-mail) 1 2 4 entries, click "Submit". - 12 - 1 3 2 4 Printing lists of programmed destinations 1 2 3 - 13 - ABOUT THE WEB PAGE (FOR THE ADMINISTRATOR) (2) (3) (6) (7) (1) (4) (5) BASIC SETTINGS FOR NETWORK SCANNING 1 frame. 2 you wish to use. VARIOUS SERVER SETTINGS Configuring SMTP, DNS and LDAP server settings. 1 2 "SMTP", "DNS" and "LDAP". 3 PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords]) 1 2 Password". 3 and "Admin Password". USING THE NETWORK SCANNER FUNCTION scanning. BASIC TRANSMISSION PROCEDURE 1 select scanner mode. TRANSMISSION METHODS FOR SCAN TO E-MAIL Sending an image by entering an e-mail address manually 1 2 3 1 2 3 4 5 IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION HOW TO ENTER CHARACTERS - 21 - TROUBLESHOOTING TROUBLESHOOTING - 22 - DISPLAY MESSAGES IF YOUR E-MAIL IS RETURNED - 23 - IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Original image samples - 24 - CHECKING THE IP ADDRESS HOW TO RESET THE NETWORK EXPANSION KIT - 25 - SHARPDESK CD-ROM (for Windows) Sharpdesk* (Desktop Document Management Software) SOFTWARE PROGRAMS SHARPDESK (Desktop Document Management Software) NETWORK SCANNER TOOL Page - 27 - INSTALLING THE SOFTWARE PROGRAM INSTALLING SHARPDESK AND NETWORK SCANNER TOOL 6 1 resident programs that are running on your computer. UNINSTALLING THE SOFTWARE PROGRAM UNINSTALLING THE SOFTWARE PROGRAM FROM THE CONTROL PANEL 1 2 3 SPECIFICATIONS Page Page 2 Introduction Trademark Acknowledgments 3 How to use the online manual How to Control the Online Manual Following Links Using Bookmarks How to Print Out This Manual Contents 3PRINTING FROM MACINTOSH 1PRINTING FROM WINDOWS 2PRINTER UTILITIES (WINDOWS) 5 Contents 4WEB FUNCTIONS IN THE MACHINE 5TROUBLESHOOTING 6SPECIFICATIONS 7INDEX Basic printing 3 1 2 4 Basic printing If the tray runs out of paper during printing When the 250-sheet paper feed unit is installed: Cancel a print job When "Paper Source" is set to "Auto Select" Opening the printer driver from the "start" button Windows 2000/XP/Server 2003/Vista 1 2 3 Printer driver settings Tw o-sided printing 11 Tw o-sided printing Pamphlet style Printing multiple pages on one page Fitting the printed image to the paper 1 screen. 2 image in "Paper Size". Rotating the print image 180 degrees 15 Printing a watermark How to Print a Watermark 16 Printing text and lines/graphics in black Printing text in black Printing lines and vector graphics in black 17 Printer utilities Printer Status Monitor (for general users) Printer Administration Utility (for administrators) Before using the Printer Status Monitor Printing via a server Using the printer utilities Starting up the printer utilities Printer Status Monitor Printer Administration Utility Using the printer utilities Using the printer utilities Changing the Printer Status Monitor settings 2 1 20 Using the printer utilities To collapse the window, click the "Hide detail" button. The window expands to show machine status details. Checking the printer status The Printer Status Monitor allows you to check whether or not toner and paper remain in the machine. Basic printing 1 3 2 4 Basic printing If the tray runs out of paper during printing When the 250-sheet paper feed unit is installed: Cancel a print job When "Paper Feed" is set to "Auto Select" About the Web pages How to access the Web page and view help 1 2 3 About the Web pages (for users) 25 Directly printing a file in a computer 1 2 3 to print. Page 27 How to configure the settings 28 Printer condition setting menu 29 (part 4) Printer condition settings Default Settings (part 5) PCL Settings (part 6) PostScript Settings About the Web pages (for the administrator) Protecting information programmed in the web page ([Passwords]) 1 2 Password". 3 "Admin Password". E-mail print function 35 E-mail print function Using the E-mail print function 36 Key operator programs Configuring a setting in the key operator programs 4 2 1 Key operator programs Interface settings Key operator programs Default settings 38 1 2 4 SMTP setup 1 2 3 39 Status message setup 1 2 destination addresses and time schedule. 40 Alerts message setup 1 2 41 Troubleshooting Check the connections Points to check in Windows Points to check on the Macintosh 42 Removing the software Windows 4 1 2 Printer specifications Page Page Printer driver specifications 7 CONTENTS Index