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Xerox WorkCentre PE16 manual General FAX Functions, Sending a Fax Receiving a Fax

Models: WorkCentre PE16

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Page 163

2GENERAL FAX FUNCTIONS

The following topics are included:

•Sending a Fax

•Receiving a Fax

Image 163

Xerox WorkCentre PE16 manual General FAX Functions, Sending a Fax Receiving a Fax

Contents

WorkCentre PE16 Your machine comes with the three user’s guides About the User’s GuidesContents Making Copies from Setting the Paper Type and Size forPrinting Multiple Pages on One Sheet of Paper PrintingTips for Avoiding Paper Jams When Printing MaintenanceChapter a Specifications Vii Important Precautions and Safety InformationLaser Safety Statement Power Saver Ozone SafetyRecycling FCC Information to the User Radio Frequency EmissionsCanadian Radio Interference Regulations Fax BrandingRinger Equivalence Number You should also know that Approvals and Certifications Declaration of Conformity European CountriesEC Certification Replacing the Fitted Plug for UK Only Page British English American English Differences Between British and American EnglishGetting Started Unpacking Tape Clearance Space Cover Understanding the Component LocationFront View Paper Output Extension Paper Tray Bypass Tray DocumentRear View Power Switch ParallelAC Power Cord ConnectorControl Panel Functions Getting Started Installing the Toner Cartridge Close the front cover Loading Paper Insert the paper stack into the paper tray Changing the Paper Size in the Paper Tray Making Connections To the parallel port on your computer Turning the Machine On Setting Country Setting LanguageChanging the Display Language Country Setting the Paper Type and Size Toner Save Mode Using the Save ModesPower Save Mode CCD Power Save Mode Installing Software Fit to page printing Scale printing Watermark Overlay Printer Driver FeaturesPrinter Driver Feature Toner Save Print quality option Poster printingRecommended System RequirementsSupported Operating System Minimal RequirementsInstalling Software Installing Software Installing Software Paper Handling Size, Input Sources and Capacities Selecting Print MaterialsSize mm/in Input Source/Capacity Paper Tray Guidelines for Paper and Special Materials Selecting an Output Location Printing to the Rear Output Slot Face up Printing to the Front Output Tray Face downTo use the rear output slot Loading Paper in the Paper TrayPaper full Using the Bypass Tray Paper Handling Setting the Paper Type and Size for the Bypass Tray Copying Making Copies on the Document Glass Loading Paper for CopyingCopying Making Copies from the Automatic Document Feeder Copying Contrast Setting Copy OptionsImage Press Reduce/Enlarge Reduced/Enlarged CopyTo select from the predefined copy sizes To fine-tune the size of copiesNumber of Copies Using Special Copy FeaturesPress No. of Copies Press Start Copy/Fax to begin copying Enlarge button while the Auto Fit copying is enabledAuto Fit Copying Clone CopyingPress Start Copy or Start Copy/Fax to begin copying Collation CopyingPress Start Copy/Fax again Side CopyingPoster Copying Up or 4-up CopyingChanging the Default Settings Setting the Time Out Option Printing Printing a Document Layout tab first displays Select the Xerox WorkCentre PE16 printer To stop a print job from the Printers folder Cancelling a Print JobFrom the Document menu, select Cancel Printing To stop a print job from the control panelUsing Help Using a Favorite SettingProperty Description Setting Paper PropertiesSize Source Printing Multiple Pages on One Sheet of PaperType Down, Then You can scale your print job on a Printing a Reduced or Enlarged DocumentFitting Your Document to a Selected Paper Size Printing Posters Using an Existing Watermark Using WatermarksClick Ok and start printing Creating a Watermark Editing a Watermark Click Update to save the changes Click OkDeleting a Watermark What is an Overlay? Using OverlaysCreating a New Page Overlay Edit Overlays window, click Create Overlay Using a Page Overlay Click Delete Overlay Deleting a Page OverlayClick OK until you exit the Print window Toner Save Setting Graphic PropertiesResolution Choosing from 600 dpi Normal orDarkness AdvancedAdvanced Options button OptionsWindows 9x/Me Setting Up the Locally Shared PrinterSetting Up the Host Computer Download as Bit Image When thisWindows NT 4.0/2000/XP Setting Up the Client ComputerSelect Local Port and click New Port Scanning Twain Scanner Program Scanning ProcedureTwain Scanner Program Load the Originals Scanning ProcedureAutomatic Document Feeder ADF Document Glass Run the Scan Application ProgramMaintenance Repeat steps 2 and 3 to clear another item Clearing the MemoryProblems occur Cleaning Your MachineCleaning the Outside Cleaning the InsideMaintenance Cleaning the Scan Unit Expected Cartridge Life Maintaining the Toner CartridgeToner cartridge storage Saving tonerRedistributing Toner Replacing the Toner Cartridge Maintenance Cleaning the Drum Setting the Notify Toner OptionItems Yield Average Consumables and Replacement PartsMemo Troubleshooting Input Misfeed Clearing Document JamsRoller Misfeed Exit MisfeedPaper feed area Below Bypass tray Clearing Paper JamsPaper Feed Area Message Location of Jam Go toPaper Exit Area Troubleshooting Fuser Area or Around the Toner Cartridge Bypass Tray Select 90 degrees Click Tips for Avoiding Paper Jams Display Meaning Suggested solutions Clearing LCD Error MessagesCancel operation, but Problem with the phoneInstall the toner cartridge. See Installed Speed dial locationFeeding from the Bypass Memory has not been Power failure SavedPaper has jammed Clear the jam. See TrayPaper Feeding Problems Solving ProblemsCondition Suggested solutions Condition Possible cause Suggested solutions Printing ProblemsPaper size settings do Complex Adjusting the print quality settingsIf you are using Desired spool settingPrints, but Loose or defective Setting Print the document with selectingFollow these steps When you are Users may experience Machine Printer cable isToner specs Printing Quality ProblemsLight or faded PrintDefects Vertical repetitiveBackground Scatter Misformed characters Skew ConditionCurl or wave Black pages Wrinkles orRotating the paper 180 in the input tray Fax ProblemsIf horizontally aligned black streaks or smears appear CurlCorrectly User’s Guide Incoming fax has Noisy phone line can cause line errorsRestore the document Memory do not dialCopying Problems Scanning Problems Try the job again Mode you wantThere may be a copying or printing job ScreenSpecifications Warm-up 50 dB General SpecificationsPost card, Envelopes 60 ~ 120 g/m2, 16 ~ 32 lb Average 350 WNet 13 Kg including consumables Scanner and Copier SpecificationsWeight Package Weight Paper 2.7 Kg Plastic 0.7 KgPrinter Specifications Facsimile Specifications Supported Sizes of Paper Paper SpecificationsPaper Dimensions Weight Capacity OverviewSymptom Problem with Paper Solution Guidelines for Using PaperOutput Location Capacity Paper SpecificationsCategory Specifications Paper Output CapacityPrinter and Paper Storage Environment Index Page Connect 1.15 mode, change Watermarks, use Zoom rate, copy Redistribute 7.7 replace Toner save mode, useFAX User’s Guide Speaker, Ringer, Key Sound General FAX FunctionsIi Contents Changing Setting Options Advanced Fax Setting OptionsFollowing topics are included Control Panel Functions V E Setting the Machine ID Finally Entering Characters Using the Number KeypadTo enter additional letters, repeat Step Key Assigned numbers, letters or characters Keypad Letters and NumbersChanging Numbers or Names Inserting a Pause~ 23 24-hour mode Setting the Date and TimeChanging the Clock Mode Setting SoundsSpeaker Volume Speaker, Ringer, Key Sound Alarm SoundPress On Hook Dial. a dial tone sounds from the speaker Using the Toll Save Mode Setting the Dial ModeGetting Started Option Description Setting up the Fax SystemChanging the Fax Setup options Available Fax Setup OptionsConfirm Printed documentsActual size on two or more pages Two sheets of paper at the actual size Not occur. If the Auto Reduction feature isDiscard Size Sending a Fax Receiving a Fax General FAX FunctionsLoading an Original Document To fax a document using the Automatic Document Feeder ADFSending a Fax Preparing Documents for FaxingTo fax a document from the document glass Press Resolution Adjusting the Document ResolutionMode Recommended for Press Start Copy/Fax Is enabled only if the remote machineSending a Fax Automatically Load the documents face up into the ADFConfirming Transmission Sending a Fax ManuallyLoading Paper for Receiving Faxes Receiving a FaxAutomatic Redialling About Receiving ModesReceiving Faxes in the Memory Receiving Automatically in the Fax ModeReceiving Manually in the Tel Mode Your machine is preset to the fax mode at the factoryGeneral FAX Functions General FAX Functions Automatic Dialling Storing a Number for Speed Dialling Speed DiallingPress Phonebook on the control panel Feed the documents face up into the ADF. Or Sending a Fax using a Speed NumberGroup Dialling Setting Group DialEditing Group Dial Numbers Automatic Dialling Press Phonebook Searching for a Number MemorySearching Sequentially through the Memory Searching with a Particular First LetterPrinting a Phonebook List Other Ways to FAX Press Redial/Pause RediallingSending Broadcasting Faxes To redial the number you last calledWill not be present Load the documents face up into the ADF Sending a Delayed FaxOther Ways to FAX Sending a Priority Fax Other Ways to FAX Adding Documents To a Scheduled Fax Cancelling a Scheduled Fax Additional Features Using the Secure Receiving Mode Received Fax Report Printing ReportsPhonebook List Sent Fax ReportJunk Fax Number List Power Failure ReportScheduled Job Information Message ConfirmationChanging Setting Options Using Advanced Fax SettingsAdvanced Fax Setting Options Using the ControlCentre Click the Settings tab to configure fax system settings Settings TabPhonebook Tab Advanced TabInformation Tab Firmware Update TabDate and time, set 1.7 delayed fax 4.3 document Load Toll save mode Volume, adjust ringer