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Xerox xerox documate manual Electrical Information, Warning - Electrical Safety Information

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Do Not Do These

Safety

Do Not Do These

•Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal.

•Never attempt any maintenance function that is not specifically described in this documentation.

•Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

•Never locate the machine near a radiator or any other heat source.

•Never override or “cheat” any of the electrical or mechanical interlock devices.

•Never place this equipment where people might step on or trip on the power cord.

Electrical Information

Warning - Electrical Safety Information

1.The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice.

2.The socket outlet shall be installed near the equipment and shall be easily accessible.

3.Use the power cable that is supplied with your machine. Do not use an extension cord or remove or modify the power cord plug.

4.Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician.

5.Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal.

6.Do not place this equipment where people might step or trip on the power cable.

7.Do not place objects on the power cable.

8.Do not override or disable electrical or mechanical interlock devices.

9.Do not push objects into slots or openings on the machine. Electrical shock or fire may result.

Electrical Supply

•This product shall be operated from the type of electrical supply indicted on the product’s data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

•Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

1-2	Xerox® DocuMate® 4790
	User’s Guide

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Xerox xerox documate Electrical Information, Warning - Electrical Safety Information, Electrical Supply, Do Not Do These

Contents

User’s Guide Xerox DocuMateOneTouch 4.6 October 2013 05-0820-100a Restricted Rights Legend 4 Installation Table of Contents3 Scanner Setup Operational Safety InformationScanning from the Automatic Document Feeder ADF 6 Scanning and Configuring OneTouchRedaction Settings Tab 6-317 Scanning from TWAIN and WIA Hardware Properties and Interface Behavior Device Settings 9 Scanner Options, Maintenance and TroubleshootingDisabled Options in this Section Installing an ImprinterIndex Table of Contents 8 Xerox DocuMate 4790 User’s GuideOperational Safety Information SafetySafety Introduction Notices and SafetyElectrical Supply Warning - Electrical Safety InformationElectrical Information Do Not Do TheseMaintenance Information Emergency Power OffDisconnect Device Contact Information Product Safety CertificationEnvironmental Health and Safety Contacts USA & CanadaSystem Requirements Welcome2What’s in the Box Pentium 4 PC or AMD equivalent withA VGA or SVGA Monitor DocumentationThe following printed documentation is provided in the box The Xerox DocuMate 4790 Scanner Power switch-Turns the scanner’s power on or off Welcome Paper guides-Guides adjust to support various document widthsLCD screen-Shows the current scan settings Pre-Imprinter Door-Open to access the pre-imprinter compartmentScanner Setup Unpack the ScannerInstall the Double Feed Prevention roller 3-11 Scanner SetupXerox DocuMate User’s Guide1. Select the appropriate power cord for your country Connect the Scanner Power CordScanner Setup 7. Close the scanner when you are finished 2. Plug the power cord into the scanner and into a wall outletPlease make sure of the following before you begin installation Installation4Before You Begin Install the Software and Connect the Scanner 5. Leave the default selections and click Install Now 6. Click Install nowInstallation 4. On the Main menu, select Install software Xerox DocuMateInstalling the Scanner Driver Connect the USB Cable and Turn on the Power Installing the User Utility Installing Visioneer OneTouch Software Installing Additional ApplicationsAbout the Software About the Software View the User GuidesSoftware Nuance PDF ConverterRegister Your Scanner To register your scannerScan Loading Documents toPreparing Documents for Scanning Supported Document Types Documents to Avoid ScanningUnsupported Document Types Scanning from the Automatic Document Feeder ADFScanning Interfaces 5-27 Loading Documents to ScanXerox DocuMate User’s GuideXerox DocuMate Loading Documents to Scan5-28 User’s GuideDefault OneTouch Settings Configuring OneTouchScanning and Scan from the OneTouch Button Panel Features of the OneTouch Button PanelTo scan from the OneTouch Button panel Changing the Button Settings The Hardware Viewyour scanned Selecting Options for OneTouch Destination Categories FN-inserts the scanner name Scanning and Configuring OneTouchBttn-inserts the button name Mode-inserts the scan color mode #b-inserts the image number without adding zeroEdit or delete a configuration Scan ConfigurationsCreate a new configuration Technical NoteScan Settings Tab Select the scan mode and drag the slider to set the resolutionPage Settings Tab Page a. Select Manual feed mode Advanced Settings Tab Redaction Settings TabHeight-input the height of the area to be removed Scanning and Configuring OneTouchWidth-input the width of the area to be removed 6-42Technical Note File FormatsBlack&White Create Single Image Files Image FormatsTo select a JPEG file size To select a PDF file size Text Formats To select a file type for the text formatTo Scan Using Configure Before Scan Configure Before ScanCanceling a Configure Before Scan Open Scanned Documents Transfer to Storage Technical NoteSetting the Folder and Options from OneTouch Storage layout Setting the Folder from WindowsOpen storage folder when scan is complete Storage locationSetting Up Multiple Folders for Transfer to Storage Scanning to Multiple Folders7. Click the Storage Options tab Page Burn to CD-ROM Scan to multiple storage foldersPage Printer or Fax PaperPort Scanning and Configuring OneTouch Select the destination folder for Scanned Documents SharePointScan to the current PaperPort folder The SharePoint URL would be sharepoint.site.com/IT/common SharePoint Link Log Viewer FTP Transfer Page 6-66 FTP Link Log ViewerScanning and Configuring OneTouch Xerox DocuMateSMTP 6-68 Scanning and Configuring OneTouchPassword-input the password for the user account name you specified Xerox DocuMateEmail Applications SMTP Link Log ViewerEmail Properties Text Editors Text Documents Properties Adding Text Editor Applications to OneTouch Creating an HTML Web Page from Your Scanned Documents Still Image Client Technical Note 2. Open the Scanners and Cameras groupWindows Vista, 7 and 8-Hardware and Sound Image Editors Image Documents Properties Adding Image Editor Applications to OneTouch PDF Applications 4. Click on the Properties button Scanning and Configuring OneTouch3. Click on one of the default text editors such as WordPad 6. Click Browse to find the application you want to add to the listSend to Application Page Technical note Scanning to Multiple Destinations 6-86 Scanning and Configuring OneTouchClick on OK when you are done making changes in this window Xerox DocuMateScanning with Job Separation Technical Note5. Click on the option Use job separator when scanning multiple pages Sensitivity-you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection Skip blank originalsTechnical Note Scanning with Optical Character Recognition OCR To scan with OCRText Formats To select a file type for the text formatPage Selecting OneTouch OmniPage OCR Options To select OCR options available from OneTouchThe OCR Tab Page Creating Your Own Dictionaries To create a personal dictionaryThe Add New User Dictionary window opens Editing User Dictionaries To edit a user dictionaryPage Input Format Options The Format TabOutput Format Options OneTouch with Visioneer Acuity Technology The Acuity Settings Perform edge cleanup-Select this option to have the software remove any thin lines that may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. This option is only available when scanning in Black&White Hardware Properties Scanning and Configuring OneTouch Device SettingsDriver Settings Please refer to Device Settings on pageScanning and Configuring OneTouch 6-106 Xerox DocuMate 4790 User’s Guideand WIA Accessing the Scanner InterfaceScanning from TWAIN Choosing TWAIN or WIAStraighten Image ScanningFill Margin Holes Automatic Image Cropping Crop to original Technical NoteLocked Scanning Interface Using the Preview WindowTo use the preview window Scanning from TWAIN and WIA 7-110 Xerox DocuMate 4790 User’s Guide7-111 Scanning from TWAIN and WIAXerox DocuMate User’s GuideScan Regions Creating custom scan regionsXerox DocuMate 7. Click Close when you are done creating scan regionsScanning from TWAIN and WIA 7-113The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window Move, Resize, or Delete Regions Reordering Regions Move, Resize, or Delete a Blocked RegionDocument Source Configuration Clear All RegionsAdvanced Options Basic OptionsThe available color modes are Sides identical To set the scanner options individually for each sidePresets SummaryTo rename a preset To save a new presetTo modify an existing preset To delete a presetExporting Presets Importing a Preset 3. Click on Open Skip-select this option to skip the preset with the duplicate nameScanning from TWAIN and WIA 7-124 Xerox DocuMate 4790 User’s GuideDocument Settings See Advanced Panel Options on page Disabled Options in this SectionMain Panel Options See Scanner Model Panel Options on pageSome resolution settings for typically scanned items are ResolutionChoosing resolution values Document SizeManual Feed To scan with manual feed modeLong Document Custom document sizesMerge Two Sides Straighten ImageRotate Image Flip Back SideSkip Blank Originals Advanced Panel OptionsHeight threshold Compression Options Clean Up EdgesAutomatic Image Cropping Compress transfersSubsampling 2. Select Enable user compression and Remember compressionQuality CompressionDetect Double Feeds Adjusting the sensitivity levelScanner Model Panel Options Technical NotePatch Code Action Detect Stapled DocumentsDocument Handling ThresholdControl Sheet Action File Separation ActionImprinter Panel Options Page Image Enhancements Disabled Options in this Section Main Panel Options BrightnessChoosing brightness values See Advanced Panel Options on pageBlack background scanners ContrastColor image brightness examples Choosing contrast valuesBlack background scanners Color image contrast examplesTechnical note Contrast 75%Choosing gamma values GammaInvert Image Color image gamma examplesMirror Image Bit Depth Reduction Error diffusion, Bayer, and Halftone patternThreshold and Dynamic threshold Bayer dither scan - Close up Mixed Content Options Text and Graphics Fill Margin HolesColor Processing Panel Options Color DropoutAutomatic Color Detection Options Perform Color CorrectionAdvanced Panel Options Moiré Reduction DespeckleImage Emphasis Scanned with high image emphasisColor scan with Smooth background Smooth BackgroundRemove Background Gray scan with Smooth backgroundWhite Level Initialize White Level From DocumentBlack Level Reordering the Modules Driver ConfigurationModule Configuration Disabled Options in this SectionScanner maintenance Scanner ConfigurationPower adjustments Color correctionTo open the scanner hardware properties page Hardware Properties and Interface BehaviorDevice Settings Color Correction Firmware UpdatePower Settings Scanner DetailsCounters Driver SettingsTWAIN Driver GeneralWIA Driver Scanning from TWAIN and WIA 7-158 Xerox DocuMate 4790 User’s GuideScanning from ISIS Scanning from ISIS 8-160 Xerox DocuMate 4790 User’s GuideScanner Options Maintenance and TroubleshootingChanging the Background Color 5. Carefully close the scanner when you are finished Scanner Options, Maintenance and Troubleshooting9-162 Xerox DocuMate 4790 User’s Guide Replacing the Rollers Replacing the Feed Roller Module Replacing the Double Feed Prevention Roller 5. Take the roller out of its packaging Scanner Options, Maintenance and Troubleshooting4. Discard the roller, it cannot be repaired or reused 9-166 Xerox DocuMate 4790 User’s GuideInstalling an Imprinter Installing an Ink Cartridge Adjusting the Printing Position Main Screen Options User Utility2. Click on All Programs Scanner Error Codes Resolution the Inside of the Scanner on pageError the Inside of the Scanner on pageof the Scanner on page refer to Cleaning the Inside of the Scannersection Cleaning the Inside of the Scanner ErrorShading Adjustment Setting Sleep ModeBuzzer Setting To prepare for shading adjustmentTo complete a shading adjustment Page Cleaning the Outside of the Scanner Restoring the Default Shading AdjustmentSafety Precautions Cleaning the Inside of the ScannerPreparation Xerox DocuMate Cleaning the ADF RollersScanner Options, Maintenance and Troubleshooting 9-179Page Reset the Roller Count in the User Utility Cleaning the Scanner Glass and Background PlatesCleaning the Paper Sensors PreparationXerox DocuMate Cleaning the ADF SensorsScanner Options, Maintenance and Troubleshooting 9-183Clearing Paper Jams Problem The scanner won’t scan. What’s wrong? TroubleshootingProblem The scanned images are of poor quality. What do I do? Problem I got an “SVS001” error when installing Kofax VRS. What do I do? Uninstalling Your Scanner Uninstalling the scanner driver Uninstalling Visioneer AcuityADF specifications Xerox DocuMate 4790 SpecificationsOptical resolution Scanner dimensionsPart Name Xerox DocuMate 4790 Scanner Parts ListPart Number United States FCC Regulations Regulatory InformationBasic Regulations European UnionUnited States Copy RegulationsOther Regulations Turkey RoHS RegulationCanada Previous military serviceOther Countries USA & Canada Compliance InformationProduct Recycling & Disposal RoHS and WEEE ComplianceEnergy Star for the USA Energy Program ComplianceIndex Page Page Use MRC, 6-93 user dictionary