Xerox xerox documate manual Scanning with Optical Character Recognition OCR, To scan with OCR

Scanning and Configuring OneTouch

Scanning with Optical Character Recognition (OCR)

Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth.

Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution.

The OneTouch OmniPage Module must be installed on your computer in order to use the OCR options with the OneTouch software and your Xerox scanner. The OneTouch OmniPage Module was automatically installed when you installed your driver from the installation disc.

Note: Some of the illustrations in this section may not look exactly as they appear on your computer’s screen. The differences are minor and do not affect the steps to use the new features.

To scan with OCR:

1.Open the OneTouch Properties window.

2.Select a text editing program in the Select Destination list, then select a text file format in the Select format panel.

For example, if you want to edit your document in Microsoft’s WordPad, select that application then choose a file format such as TEXT or RTF.

3.Click on OK to save the changes and close the OneTouch Properties window.

4.Press or click the OneTouch button you set to scan with OCR.

Your scanned pages appear in the Destination Application with the text ready for editing and other text processing.

6-90	Xerox® DocuMate® 4790
	User’s Guide