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Xerox DocuMate User’s GuideOneTouch 4.6 October 2013 05-0820-100a Restricted Rights Legend 4 Installation Table of Contents3 Scanner Setup Operational Safety Information Scanning from the Automatic Document Feeder ADF 6 Scanning and Configuring OneTouchRedaction Settings Tab 6-31 7 Scanning from TWAIN and WIA Hardware Properties and Interface Behavior Device Settings 9 Scanner Options, Maintenance and TroubleshootingDisabled Options in this Section Installing an Imprinter Index 8 Xerox DocuMate 4790 User’s Guide Operational Safety Information SafetySafety Introduction Notices and Safety Electrical Supply Warning - Electrical Safety InformationElectrical Information Do Not Do These Emergency Power Off Maintenance InformationDisconnect Device Contact Information Product Safety CertificationEnvironmental Health and Safety Contacts USA & Canada System Requirements Welcome2What’s in the Box Pentium 4 PC or AMD equivalent with Documentation A VGA or SVGA MonitorThe following printed documentation is provided in the box The Xerox DocuMate 4790 Scanner Power switch-Turns the scanner’s power on or off Welcome Paper guides-Guides adjust to support various document widthsLCD screen-Shows the current scan settings Pre-Imprinter Door-Open to access the pre-imprinter compartment Scanner Setup Unpack the Scanner Install the Double Feed Prevention roller 3-11 1. Select the appropriate power cord for your country Connect the Scanner Power CordScanner Setup 7. Close the scanner when you are finished 2. Plug the power cord into the scanner and into a wall outlet Installation4 Please make sure of the following before you begin installationBefore You Begin Install the Software and Connect the Scanner 5. Leave the default selections and click Install Now 6. Click Install nowInstallation 4. On the Main menu, select Install software 4-15 Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing the User Utility Installing Visioneer OneTouch Installing Additional Applications SoftwareAbout the Software View the User Guides Nuance PDF Converter Register Your Scanner To register your scanner Loading Documents to ScanPreparing Documents for Scanning Supported Document Types Documents to Avoid Scanning Unsupported Document Types Scanning from the Automatic Document Feeder ADF Scanning Interfaces 5-27 5-28 Configuring OneTouch Default OneTouch SettingsScanning and Features of the OneTouch Button Panel Scan from the OneTouch Button PanelTo scan from the OneTouch Button panel Changing the Button Settings The Hardware View your scanned Selecting Options for OneTouch Destination Categories #03b-inserts a 3-digit image number in the scan batch FN-inserts the scanner name#b-inserts the image number without adding zero DDD-inserts the abbreviated 3-letter day Mon Edit or delete a configuration Scan ConfigurationsCreate a new configuration Technical Note Scan Settings Tab Select the scan mode and drag the slider to set the resolution Page Settings Tab Page a. Select Manual feed mode Advanced Settings Tab Redaction Settings Tab Width-input the width of the area to be removed Height-input the height of the area to be removed6-42 File Formats Black&White Create Single Image Files Image Formats To select a JPEG file size To select a PDF file size Text Formats To select a file type for the text format Configure Before Scan To Scan Using Configure Before ScanCanceling a Configure Before Scan Open Scanned Documents Transfer to Storage Setting the Folder and Options from OneTouch Storage layout Setting the Folder from WindowsOpen storage folder when scan is complete Storage location Setting Up Multiple Folders for Transfer to Storage Scanning to Multiple Folders 7. Click the Storage Options tab Page Burn to CD-ROM Scan to multiple storage foldersPage Printer or Fax PaperPort Scanning and Configuring OneTouch SharePoint Select the destination folder for Scanned DocumentsScan to the current PaperPort folder The SharePoint URL would be sharepoint.site.com/IT/common SharePoint Link Log Viewer FTP Transfer Page FTP Link Log Viewer 6-66 SMTP 6-68 Email Applications SMTP Link Log Viewer Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to OneTouch Creating an HTML Web Page from Your Scanned Documents Still Image Client 2. Open the Scanners and Cameras group Windows Vista, 7 and 8-Hardware and Sound Image Editors Image Documents Properties Adding Image Editor Applications to OneTouch PDF Applications 6. Click Browse to find the application you want to add to the list 3. Click on one of the default text editors such as WordPad4. Click on the Properties button 6-81 Send to Application Page Technical note Scanning to Multiple Destinations Click on OK when you are done making changes in this window 6-86 Scanning with Job Separation 5. Click on the option Use job separator when scanning multiple pages Skip blank originals Sensitivity-you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection Scanning with Optical Character Recognition OCR To scan with OCR Text Formats To select a file type for the text formatPage Selecting OneTouch OmniPage OCR Options To select OCR options available from OneTouch The OCR Tab Page Creating Your Own Dictionaries To create a personal dictionary The Add New User Dictionary window opens Editing User Dictionaries To edit a user dictionaryPage The Format Tab Input Format OptionsOutput Format Options OneTouch with Visioneer Acuity Technology The Acuity Settings Perform edge cleanup-Select this option to have the software remove any thin lines that may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. This option is only available when scanning in Black&White Hardware Properties Please refer to Device Settings on page Device SettingsDriver Settings Please refer to Driver Settings on page 6-106 Xerox DocuMate 4790 User’s Guide and WIA Accessing the Scanner InterfaceScanning from TWAIN Choosing TWAIN or WIA Scanning Fill Margin Holes Automatic Image Cropping Crop to originalStraighten Image Using the Preview Window Locked Scanning InterfaceTo use the preview window 7-110 Xerox DocuMate 4790 User’s Guide 7-111 Scan Regions Creating custom scan regions 7. Click Close when you are done creating scan regions 7-113 The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window Move, Resize, or Delete Regions Reordering Regions Move, Resize, or Delete a Blocked Region Document Source Configuration Clear All Regions Basic Options Advanced OptionsThe available color modes are Sides identical To set the scanner options individually for each side Presets Summary To rename a preset To save a new presetTo modify an existing preset To delete a preset Exporting Presets Importing a Preset 3. Click on Open 7-124 Xerox DocuMate 4790 User’s Guide Document Settings See Advanced Panel Options on page Disabled Options in this SectionMain Panel Options See Scanner Model Panel Options on page Some resolution settings for typically scanned items are ResolutionChoosing resolution values Document Size Custom document sizes Long DocumentManual Feed To scan with manual feed mode Merge Two Sides Straighten ImageRotate Image Flip Back Side Advanced Panel Options Skip Blank OriginalsHeight threshold Compression Options Clean Up EdgesAutomatic Image Cropping Compress transfers Subsampling 2. Select Enable user compression and Remember compressionQuality Compression Adjusting the sensitivity level Scanner Model Panel OptionsDetect Double Feeds Patch Code Action Detect Stapled DocumentsDocument Handling Threshold Control Sheet Action File Separation Action Imprinter Panel Options Page Image Enhancements Disabled Options in this Section Brightness Choosing brightness values Black background scanners ContrastColor image brightness examples Choosing contrast values Color image contrast examples Contrast 75% Choosing gamma values GammaInvert Image Color image gamma examples Mirror Image Error diffusion, Bayer, and Halftone pattern Bit Depth ReductionThreshold and Dynamic threshold Bayer dither scan - Close up Mixed Content Options Text and Graphics Fill Margin Holes Color Processing Panel Options Color Dropout Perform Color Correction Automatic Color Detection Options Moiré Reduction DespeckleImage Emphasis Scanned with high image emphasis Color scan with Smooth background Smooth BackgroundRemove Background Gray scan with Smooth background Initialize White Level From Document White LevelBlack Level Driver Configuration Module ConfigurationReordering the Modules Scanner maintenance Scanner ConfigurationPower adjustments Color correction Hardware Properties and Interface Behavior To open the scanner hardware properties page Color Correction Firmware UpdatePower Settings Scanner Details Counters General TWAIN DriverWIA Driver 7-158 Xerox DocuMate 4790 User’s Guide Scanning from ISIS Scanning from ISIS 8-160 Xerox DocuMate 4790 User’s Guide Maintenance and Troubleshooting Scanner OptionsChanging the Background Color Scanner Options, Maintenance and Troubleshooting 5. Carefully close the scanner when you are finished9-162 Xerox DocuMate 4790 User’s Guide Replacing the Rollers Replacing the Feed Roller Module Replacing the Double Feed Prevention Roller 4. Discard the roller, it cannot be repaired or reused 5. Take the roller out of its packaging9-166 Xerox DocuMate 4790 User’s Guide Installing an Imprinter Installing an Ink Cartridge Adjusting the Printing Position User Utility Main Screen Options2. Click on All Programs Scanner Error Codes Resolution the Inside of the Scanner on pageError Message of the Scanner on page refer to Cleaning the Inside of the Scannersection Cleaning the Inside of the Scanner After Clean Roller, in Shading Adjustment Setting Sleep ModeBuzzer Setting To prepare for shading adjustment To complete a shading adjustment Page Cleaning the Outside of the Scanner Restoring the Default Shading Adjustment Cleaning the Inside of the Scanner Safety PrecautionsPreparation Cleaning the ADF Rollers 9-179Page Reset the Roller Count in the User Utility Cleaning the Scanner Glass and Background Plates Cleaning the Paper Sensors Cleaning the ADF Sensors 9-183 Clearing Paper Jams Troubleshooting Problem The scanner won’t scan. What’s wrong?Problem The scanned images are of poor quality. What do I do? Problem I got an “SVS001” error when installing Kofax VRS. What do I do? Uninstalling Your Scanner Uninstalling the scanner driver Uninstalling Visioneer Acuity ADF specifications Xerox DocuMate 4790 SpecificationsOptical resolution Scanner dimensions Xerox DocuMate 4790 Scanner Parts List Part NamePart Number United States FCC Regulations Regulatory InformationBasic Regulations European Union United States Copy RegulationsOther Regulations Turkey RoHS Regulation Canada Previous military service Other Countries USA & Canada Compliance InformationProduct Recycling & Disposal RoHS and WEEE Compliance Energy Star for the USA Energy Program Compliance Index Page Page Use MRC, 6-93 user dictionary