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Xerox xerox documate manual Scanning to Multiple Destinations

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Scanning to Multiple Destinations

Scanning and Configuring OneTouch

Scanning to Multiple Destinations

Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply distributes the final scan to several destinations. This option is enabled separately for each OneTouch button.

1.Open the OneTouch Properties window and click on the Options tab.

2.Select Enable scanning to multiple destinations, then click back on the configuration tab.

3.Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination.

As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image.

Xerox® DocuMate® 4790	6-85
User’s Guide

Image 93

Xerox xerox documate manual Scanning to Multiple Destinations

Contents

Xerox DocuMate User’s GuideOneTouch 4.6 October 2013 05-0820-100a Restricted Rights Legend 3 Scanner Setup Table of Contents4 Installation Operational Safety InformationRedaction Settings Tab 6 Scanning and Configuring OneTouchScanning from the Automatic Document Feeder ADF 6-317 Scanning from TWAIN and WIA Disabled Options in this Section 9 Scanner Options, Maintenance and TroubleshootingHardware Properties and Interface Behavior Device Settings Installing an ImprinterIndex 8 Xerox DocuMate 4790 User’s Guide Table of ContentsSafety Introduction SafetyOperational Safety Information Notices and SafetyElectrical Information Warning - Electrical Safety InformationElectrical Supply Do Not Do TheseEmergency Power Off Maintenance InformationDisconnect Device Environmental Health and Safety Contacts Product Safety CertificationContact Information USA & CanadaWhat’s in the Box Welcome2System Requirements Pentium 4 PC or AMD equivalent withDocumentation A VGA or SVGA MonitorThe following printed documentation is provided in the box The Xerox DocuMate 4790 Scanner LCD screen-Shows the current scan settings Welcome Paper guides-Guides adjust to support various document widthsPower switch-Turns the scanner’s power on or off Pre-Imprinter Door-Open to access the pre-imprinter compartmentUnpack the Scanner Scanner SetupInstall the Double Feed Prevention roller Xerox DocuMate Scanner Setup3-11 User’s GuideScanner Setup 7. Close the scanner when you are finished Connect the Scanner Power Cord1. Select the appropriate power cord for your country 2. Plug the power cord into the scanner and into a wall outletInstallation4 Please make sure of the following before you begin installationBefore You Begin Install the Software and Connect the Scanner Installation 4. On the Main menu, select Install software 6. Click Install now5. Leave the default selections and click Install Now Xerox DocuMateInstalling the Scanner Driver Connect the USB Cable and Turn on the Power Installing the User Utility Installing Visioneer OneTouch Installing Additional Applications SoftwareAbout the Software Software View the User GuidesAbout the Software Nuance PDF ConverterTo register your scanner Register Your ScannerLoading Documents to ScanPreparing Documents for Scanning Documents to Avoid Scanning Supported Document TypesScanning from the Automatic Document Feeder ADF Unsupported Document TypesScanning Interfaces Xerox DocuMate Loading Documents to Scan5-27 User’s Guide5-28 Loading Documents to ScanXerox DocuMate User’s GuideConfiguring OneTouch Default OneTouch SettingsScanning and Features of the OneTouch Button Panel Scan from the OneTouch Button PanelTo scan from the OneTouch Button panel The Hardware View Changing the Button Settingsyour scanned Selecting Options for OneTouch Destination Categories Bttn-inserts the button name Mode-inserts the scan color mode Scanning and Configuring OneTouchFN-inserts the scanner name #b-inserts the image number without adding zeroCreate a new configuration Scan ConfigurationsEdit or delete a configuration Technical NoteSelect the scan mode and drag the slider to set the resolution Scan Settings TabPage Settings Tab Page a. Select Manual feed mode Redaction Settings Tab Advanced Settings TabWidth-input the width of the area to be removed Scanning and Configuring OneTouchHeight-input the height of the area to be removed 6-42File Formats Technical NoteBlack&White Image Formats Create Single Image FilesTo select a JPEG file size To select a PDF file size To select a file type for the text format Text FormatsConfigure Before Scan To Scan Using Configure Before ScanCanceling a Configure Before Scan Open Scanned Documents Technical Note Transfer to StorageSetting the Folder and Options from OneTouch Open storage folder when scan is complete Setting the Folder from WindowsStorage layout Storage locationScanning to Multiple Folders Setting Up Multiple Folders for Transfer to Storage7. Click the Storage Options tab Page Scan to multiple storage folders Burn to CD-ROMPage Printer or Fax PaperPort Scanning and Configuring OneTouch SharePoint Select the destination folder for Scanned DocumentsScan to the current PaperPort folder The SharePoint URL would be sharepoint.site.com/IT/common SharePoint Link Log Viewer FTP Transfer Page Scanning and Configuring OneTouch FTP Link Log Viewer6-66 Xerox DocuMateSMTP Password-input the password for the user account name you specified Scanning and Configuring OneTouch6-68 Xerox DocuMateSMTP Link Log Viewer Email ApplicationsEmail Properties Text Editors Text Documents Properties Adding Text Editor Applications to OneTouch Creating an HTML Web Page from Your Scanned Documents Still Image Client 2. Open the Scanners and Cameras group Technical NoteWindows Vista, 7 and 8-Hardware and Sound Image Editors Image Documents Properties Adding Image Editor Applications to OneTouch PDF Applications 3. Click on one of the default text editors such as WordPad Scanning and Configuring OneTouch4. Click on the Properties button 6. Click Browse to find the application you want to add to the listSend to Application Page Technical note Scanning to Multiple Destinations Click on OK when you are done making changes in this window Scanning and Configuring OneTouch6-86 Xerox DocuMateTechnical Note Scanning with Job Separation5. Click on the option Use job separator when scanning multiple pages Skip blank originals Sensitivity-you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detectionTechnical Note To scan with OCR Scanning with Optical Character Recognition OCRTo select a file type for the text format Text FormatsPage To select OCR options available from OneTouch Selecting OneTouch OmniPage OCR OptionsThe OCR Tab Page To create a personal dictionary Creating Your Own DictionariesThe Add New User Dictionary window opens To edit a user dictionary Editing User DictionariesPage The Format Tab Input Format OptionsOutput Format Options OneTouch with Visioneer Acuity Technology The Acuity Settings Perform edge cleanup-Select this option to have the software remove any thin lines that may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. This option is only available when scanning in Black&White Hardware Properties Driver Settings Device SettingsScanning and Configuring OneTouch Please refer to Device Settings on page6-106 Xerox DocuMate 4790 User’s Guide Scanning and Configuring OneTouchScanning from TWAIN Accessing the Scanner Interfaceand WIA Choosing TWAIN or WIAFill Margin Holes Automatic Image Cropping Crop to original ScanningStraighten Image Technical NoteUsing the Preview Window Locked Scanning InterfaceTo use the preview window 7-110 Xerox DocuMate 4790 User’s Guide Scanning from TWAIN and WIAXerox DocuMate Scanning from TWAIN and WIA7-111 User’s GuideCreating custom scan regions Scan RegionsScanning from TWAIN and WIA 7. Click Close when you are done creating scan regionsXerox DocuMate 7-113The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window Move, Resize, or Delete Regions Move, Resize, or Delete a Blocked Region Reordering RegionsClear All Regions Document Source ConfigurationBasic Options Advanced OptionsThe available color modes are To set the scanner options individually for each side Sides identicalSummary PresetsTo modify an existing preset To save a new presetTo rename a preset To delete a presetExporting Presets Importing a Preset Scanning from TWAIN and WIA Skip-select this option to skip the preset with the duplicate name3. Click on Open 7-124 Xerox DocuMate 4790 User’s GuideDocument Settings Main Panel Options Disabled Options in this SectionSee Advanced Panel Options on page See Scanner Model Panel Options on pageChoosing resolution values ResolutionSome resolution settings for typically scanned items are Document SizeLong Document To scan with manual feed modeManual Feed Custom document sizesRotate Image Straighten ImageMerge Two Sides Flip Back SideAdvanced Panel Options Skip Blank OriginalsHeight threshold Automatic Image Cropping Clean Up EdgesCompression Options Compress transfersQuality 2. Select Enable user compression and Remember compressionSubsampling CompressionScanner Model Panel Options Adjusting the sensitivity levelDetect Double Feeds Technical NoteDocument Handling Detect Stapled DocumentsPatch Code Action ThresholdFile Separation Action Control Sheet ActionImprinter Panel Options Page Image Enhancements Disabled Options in this Section Choosing brightness values BrightnessMain Panel Options See Advanced Panel Options on pageColor image brightness examples ContrastBlack background scanners Choosing contrast valuesTechnical note Color image contrast examplesBlack background scanners Contrast 75%Invert Image GammaChoosing gamma values Color image gamma examplesMirror Image Error diffusion, Bayer, and Halftone pattern Bit Depth ReductionThreshold and Dynamic threshold Fill Margin Holes Bayer dither scan - Close up Mixed Content Options Text and GraphicsColor Dropout Color Processing Panel OptionsPerform Color Correction Automatic Color Detection OptionsAdvanced Panel Options Image Emphasis DespeckleMoiré Reduction Scanned with high image emphasisRemove Background Smooth BackgroundColor scan with Smooth background Gray scan with Smooth backgroundInitialize White Level From Document White LevelBlack Level Module Configuration Driver ConfigurationReordering the Modules Disabled Options in this SectionPower adjustments Scanner ConfigurationScanner maintenance Color correctionHardware Properties and Interface Behavior To open the scanner hardware properties pageDevice Settings Power Settings Firmware UpdateColor Correction Scanner DetailsDriver Settings CountersGeneral TWAIN DriverWIA Driver 7-158 Xerox DocuMate 4790 User’s Guide Scanning from TWAIN and WIAScanning from ISIS 8-160 Xerox DocuMate 4790 User’s Guide Scanning from ISISMaintenance and Troubleshooting Scanner OptionsChanging the Background Color Scanner Options, Maintenance and Troubleshooting 5. Carefully close the scanner when you are finished9-162 Xerox DocuMate 4790 User’s Guide Replacing the Rollers Replacing the Feed Roller Module Replacing the Double Feed Prevention Roller 4. Discard the roller, it cannot be repaired or reused Scanner Options, Maintenance and Troubleshooting5. Take the roller out of its packaging 9-166 Xerox DocuMate 4790 User’s GuideInstalling an Imprinter Installing an Ink Cartridge Adjusting the Printing Position User Utility Main Screen Options2. Click on All Programs Scanner Error Codes Error the Inside of the Scanner on pageResolution the Inside of the Scanner on pagesection Cleaning the Inside of the Scanner refer to Cleaning the Inside of the Scannerof the Scanner on page ErrorBuzzer Setting Setting Sleep ModeShading Adjustment To prepare for shading adjustmentTo complete a shading adjustment Page Restoring the Default Shading Adjustment Cleaning the Outside of the ScannerCleaning the Inside of the Scanner Safety PrecautionsPreparation Scanner Options, Maintenance and Troubleshooting Cleaning the ADF RollersXerox DocuMate 9-179Page Cleaning the Scanner Glass and Background Plates Reset the Roller Count in the User UtilityPreparation Cleaning the Paper SensorsScanner Options, Maintenance and Troubleshooting Cleaning the ADF SensorsXerox DocuMate 9-183Clearing Paper Jams Troubleshooting Problem The scanner won’t scan. What’s wrong?Problem The scanned images are of poor quality. What do I do? Problem I got an “SVS001” error when installing Kofax VRS. What do I do? Uninstalling Your Scanner Uninstalling Visioneer Acuity Uninstalling the scanner driverOptical resolution Xerox DocuMate 4790 SpecificationsADF specifications Scanner dimensionsXerox DocuMate 4790 Scanner Parts List Part NamePart Number Basic Regulations Regulatory InformationUnited States FCC Regulations European UnionOther Regulations Copy RegulationsUnited States Turkey RoHS RegulationPrevious military service CanadaOther Countries Product Recycling & Disposal Compliance InformationUSA & Canada RoHS and WEEE ComplianceEnergy Program Compliance Energy Star for the USAIndex Page Page Use MRC, 6-93 user dictionary