Scanning to Multiple Destinations | Xerox xerox documate specs

Scanning to Multiple Destinations

Scanning and Configuring OneTouch

Scanning to Multiple Destinations

Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply distributes the final scan to several destinations. This option is enabled separately for each OneTouch button.

1.Open the OneTouch Properties window and click on the Options tab.

2.Select Enable scanning to multiple destinations, then click back on the configuration tab.

3.Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination.

As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image.

Xerox® DocuMate® 4790	6-85
User’s Guide

Image 93

Xerox xerox documate manual Scanning to Multiple Destinations

Contents

Xerox DocuMate User’s GuideOneTouch 4.6 October 2013 05-0820-100a Restricted Rights Legend 3 Scanner Setup Table of Contents4 Installation Operational Safety Information Redaction Settings Tab 6 Scanning and Configuring OneTouchScanning from the Automatic Document Feeder ADF 6-31 7 Scanning from TWAIN and WIA Disabled Options in this Section 9 Scanner Options, Maintenance and TroubleshootingHardware Properties and Interface Behavior Device Settings Installing an Imprinter Index 8 Xerox DocuMate 4790 User’s Guide Safety Introduction SafetyOperational Safety Information Notices and Safety Electrical Information Warning - Electrical Safety InformationElectrical Supply Do Not Do These Emergency Power Off Maintenance InformationDisconnect Device Environmental Health and Safety Contacts Product Safety CertificationContact Information USA & Canada What’s in the Box Welcome2System Requirements Pentium 4 PC or AMD equivalent with Documentation A VGA or SVGA MonitorThe following printed documentation is provided in the box The Xerox DocuMate 4790 Scanner LCD screen-Shows the current scan settings Welcome Paper guides-Guides adjust to support various document widthsPower switch-Turns the scanner’s power on or off Pre-Imprinter Door-Open to access the pre-imprinter compartment Unpack the Scanner Scanner Setup Install the Double Feed Prevention roller 3-11 Scanner Setup 7. Close the scanner when you are finished Connect the Scanner Power Cord1. Select the appropriate power cord for your country 2. Plug the power cord into the scanner and into a wall outlet Installation4 Please make sure of the following before you begin installationBefore You Begin Install the Software and Connect the Scanner Installation 4. On the Main menu, select Install software 6. Click Install now5. Leave the default selections and click Install Now 4-15 Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing the User Utility Installing Visioneer OneTouch Installing Additional Applications SoftwareAbout the Software Nuance PDF Converter View the User Guides To register your scanner Register Your Scanner Loading Documents to ScanPreparing Documents for Scanning Documents to Avoid Scanning Supported Document Types Scanning from the Automatic Document Feeder ADF Unsupported Document Types Scanning Interfaces 5-27 5-28 Configuring OneTouch Default OneTouch SettingsScanning and Features of the OneTouch Button Panel Scan from the OneTouch Button PanelTo scan from the OneTouch Button panel The Hardware View Changing the Button Settings your scanned Selecting Options for OneTouch Destination Categories #b-inserts the image number without adding zero FN-inserts the scanner name#03b-inserts a 3-digit image number in the scan batch DDD-inserts the abbreviated 3-letter day Mon Create a new configuration Scan ConfigurationsEdit or delete a configuration Technical Note Select the scan mode and drag the slider to set the resolution Scan Settings Tab Page Settings Tab Page a. Select Manual feed mode Redaction Settings Tab Advanced Settings Tab Width-input the width of the area to be removed Height-input the height of the area to be removed6-42 Black&White File Formats Image Formats Create Single Image Files To select a JPEG file size To select a PDF file size To select a file type for the text format Text Formats Configure Before Scan To Scan Using Configure Before ScanCanceling a Configure Before Scan Open Scanned Documents Transfer to Storage Setting the Folder and Options from OneTouch Open storage folder when scan is complete Setting the Folder from WindowsStorage layout Storage location Scanning to Multiple Folders Setting Up Multiple Folders for Transfer to Storage 7. Click the Storage Options tab Page Scan to multiple storage folders Burn to CD-ROMPage Printer or Fax PaperPort Scanning and Configuring OneTouch SharePoint Select the destination folder for Scanned DocumentsScan to the current PaperPort folder The SharePoint URL would be sharepoint.site.com/IT/common SharePoint Link Log Viewer FTP Transfer Page 6-66 FTP Link Log Viewer SMTP 6-68 SMTP Link Log Viewer Email Applications Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to OneTouch Creating an HTML Web Page from Your Scanned Documents Still Image Client Windows Vista, 7 and 8-Hardware and Sound 2. Open the Scanners and Cameras group Image Editors Image Documents Properties Adding Image Editor Applications to OneTouch PDF Applications 4. Click on the Properties button 3. Click on one of the default text editors such as WordPad6. Click Browse to find the application you want to add to the list 6-81 Send to Application Page Technical note Scanning to Multiple Destinations 6-86 Click on OK when you are done making changes in this window Scanning with Job Separation 5. Click on the option Use job separator when scanning multiple pages Sensitivity-you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection Skip blank originals To scan with OCR Scanning with Optical Character Recognition OCR To select a file type for the text format Text FormatsPage To select OCR options available from OneTouch Selecting OneTouch OmniPage OCR Options The OCR Tab Page To create a personal dictionary Creating Your Own Dictionaries The Add New User Dictionary window opens To edit a user dictionary Editing User DictionariesPage The Format Tab Input Format OptionsOutput Format Options OneTouch with Visioneer Acuity Technology The Acuity Settings Perform edge cleanup-Select this option to have the software remove any thin lines that may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. This option is only available when scanning in Black&White Hardware Properties Driver Settings Device SettingsPlease refer to Device Settings on page Please refer to Driver Settings on page 6-106 Xerox DocuMate 4790 User’s Guide Scanning from TWAIN Accessing the Scanner Interfaceand WIA Choosing TWAIN or WIA Scanning Fill Margin Holes Automatic Image Cropping Crop to originalStraighten Image Using the Preview Window Locked Scanning InterfaceTo use the preview window 7-110 Xerox DocuMate 4790 User’s Guide 7-111 Creating custom scan regions Scan Regions 7-113 7. Click Close when you are done creating scan regions The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window Move, Resize, or Delete Regions Move, Resize, or Delete a Blocked Region Reordering Regions Clear All Regions Document Source Configuration Basic Options Advanced OptionsThe available color modes are To set the scanner options individually for each side Sides identical Summary Presets To modify an existing preset To save a new presetTo rename a preset To delete a preset Exporting Presets Importing a Preset 7-124 Xerox DocuMate 4790 User’s Guide 3. Click on Open Document Settings Main Panel Options Disabled Options in this SectionSee Advanced Panel Options on page See Scanner Model Panel Options on page Choosing resolution values ResolutionSome resolution settings for typically scanned items are Document Size Manual Feed Long DocumentCustom document sizes To scan with manual feed mode Rotate Image Straighten ImageMerge Two Sides Flip Back Side Advanced Panel Options Skip Blank OriginalsHeight threshold Automatic Image Cropping Clean Up EdgesCompression Options Compress transfers Quality 2. Select Enable user compression and Remember compressionSubsampling Compression Adjusting the sensitivity level Scanner Model Panel OptionsDetect Double Feeds Document Handling Detect Stapled DocumentsPatch Code Action Threshold File Separation Action Control Sheet Action Imprinter Panel Options Page Image Enhancements Disabled Options in this Section Choosing brightness values Brightness Color image brightness examples ContrastBlack background scanners Choosing contrast values Contrast 75% Color image contrast examples Invert Image GammaChoosing gamma values Color image gamma examples Mirror Image Error diffusion, Bayer, and Halftone pattern Bit Depth ReductionThreshold and Dynamic threshold Fill Margin Holes Bayer dither scan - Close up Mixed Content Options Text and Graphics Color Dropout Color Processing Panel Options Automatic Color Detection Options Perform Color Correction Image Emphasis DespeckleMoiré Reduction Scanned with high image emphasis Remove Background Smooth BackgroundColor scan with Smooth background Gray scan with Smooth background Initialize White Level From Document White LevelBlack Level Driver Configuration Module ConfigurationReordering the Modules Power adjustments Scanner ConfigurationScanner maintenance Color correction To open the scanner hardware properties page Hardware Properties and Interface Behavior Power Settings Firmware UpdateColor Correction Scanner Details Counters General TWAIN DriverWIA Driver 7-158 Xerox DocuMate 4790 User’s Guide Scanning from ISIS 8-160 Xerox DocuMate 4790 User’s Guide Scanning from ISIS Maintenance and Troubleshooting Scanner OptionsChanging the Background Color Scanner Options, Maintenance and Troubleshooting 5. Carefully close the scanner when you are finished9-162 Xerox DocuMate 4790 User’s Guide Replacing the Rollers Replacing the Feed Roller Module Replacing the Double Feed Prevention Roller 4. Discard the roller, it cannot be repaired or reused 5. Take the roller out of its packaging9-166 Xerox DocuMate 4790 User’s Guide Installing an Imprinter Installing an Ink Cartridge Adjusting the Printing Position User Utility Main Screen Options2. Click on All Programs Scanner Error Codes Error the Inside of the Scanner on pageResolution Message section Cleaning the Inside of the Scanner refer to Cleaning the Inside of the Scannerof the Scanner on page After Clean Roller, in Buzzer Setting Setting Sleep ModeShading Adjustment To prepare for shading adjustment To complete a shading adjustment Page Restoring the Default Shading Adjustment Cleaning the Outside of the Scanner Cleaning the Inside of the Scanner Safety PrecautionsPreparation 9-179 Cleaning the ADF RollersPage Cleaning the Scanner Glass and Background Plates Reset the Roller Count in the User Utility Cleaning the Paper Sensors 9-183 Cleaning the ADF Sensors Clearing Paper Jams Troubleshooting Problem The scanner won’t scan. What’s wrong?Problem The scanned images are of poor quality. What do I do? Problem I got an “SVS001” error when installing Kofax VRS. What do I do? Uninstalling Your Scanner Uninstalling Visioneer Acuity Uninstalling the scanner driver Optical resolution Xerox DocuMate 4790 SpecificationsADF specifications Scanner dimensions Xerox DocuMate 4790 Scanner Parts List Part NamePart Number Basic Regulations Regulatory InformationUnited States FCC Regulations European Union Other Regulations Copy RegulationsUnited States Turkey RoHS Regulation Previous military service Canada Other Countries Product Recycling & Disposal Compliance InformationUSA & Canada RoHS and WEEE Compliance Energy Program Compliance Energy Star for the USA Index Page Page Use MRC, 6-93 user dictionary