User’s Guide
Xerox DocuMate
OneTouch 4.6 October 2013 05-0820-100a
 Restricted Rights Legend
 Operational Safety Information
Table of Contents
3 Scanner Setup
4 Installation
 6-31
6 Scanning and Configuring OneTouch
Redaction Settings Tab
Scanning from the Automatic Document Feeder ADF
 7 Scanning from TWAIN and WIA
 Installing an Imprinter
9 Scanner Options, Maintenance and Troubleshooting
Disabled Options in this Section
Hardware Properties and Interface Behavior Device Settings
 Index
 8 Xerox DocuMate 4790 User’s Guide
 Notices and Safety
Safety
Safety Introduction
Operational Safety Information
 Do Not Do These
Warning - Electrical Safety Information
Electrical Information
Electrical Supply
 Maintenance Information
Emergency Power Off
Disconnect Device
 USA & Canada
Product Safety Certification
Environmental Health and Safety Contacts
Contact Information
 Pentium 4 PC or AMD equivalent with
Welcome2
What’s in the Box
System Requirements
 A VGA or SVGA Monitor
Documentation
The following printed documentation is provided in the box
 The Xerox DocuMate 4790 Scanner
 Pre-Imprinter Door-Open to access the pre-imprinter compartment
Welcome Paper guides-Guides adjust to support various document widths
LCD screen-Shows the current scan settings
Power switch-Turns the scanner’s power on or off
 Unpack the Scanner
Scanner Setup
 Install the Double Feed Prevention roller
 3-11
 2. Plug the power cord into the scanner and into a wall outlet
Connect the Scanner Power Cord
Scanner Setup 7. Close the scanner when you are finished
1. Select the appropriate power cord for your country
 Please make sure of the following before you begin installation
Installation4
Before You Begin
 Install the Software and Connect the Scanner
 4-15
6. Click Install now
Installation 4. On the Main menu, select Install software
5. Leave the default selections and click Install Now
 Installing the Scanner Driver
 Connect the USB Cable and Turn on the Power
 Installing the User Utility
 Installing Visioneer OneTouch
 Software
Installing Additional Applications
About the Software
 Nuance PDF Converter
View the User Guides
 To register your scanner
Register Your Scanner
 Scan
Loading Documents to
Preparing Documents for Scanning
 Documents to Avoid Scanning
Supported Document Types
 Scanning from the Automatic Document Feeder ADF
Unsupported Document Types
 Scanning Interfaces
 5-27
 5-28
 Default OneTouch Settings
Configuring OneTouch
Scanning and
 Scan from the OneTouch Button Panel
Features of the OneTouch Button Panel
To scan from the OneTouch Button panel
 The Hardware View
Changing the Button Settings
 your scanned
 Selecting Options for OneTouch
 Destination Categories
 DDD-inserts the abbreviated 3-letter day Mon
FN-inserts the scanner name
#b-inserts the image number without adding zero
#03b-inserts a 3-digit image number in the scan batch
 Technical Note
Scan Configurations
Create a new configuration
Edit or delete a configuration
 Select the scan mode and drag the slider to set the resolution
Scan Settings Tab
 Page Settings Tab
Page
 a. Select Manual feed mode
 Redaction Settings Tab
Advanced Settings Tab
 Height-input the height of the area to be removed
Width-input the width of the area to be removed
6-42
 Black&White
File Formats
 Image Formats
Create Single Image Files
 To select a JPEG file size
 To select a PDF file size
 To select a file type for the text format
Text Formats
 To Scan Using Configure Before Scan
Configure Before Scan
Canceling a Configure Before Scan
 Open Scanned Documents
 Transfer to Storage
 Setting the Folder and Options from OneTouch
 Storage location
Setting the Folder from Windows
Open storage folder when scan is complete
Storage layout
 Scanning to Multiple Folders
Setting Up Multiple Folders for Transfer to Storage
 7. Click the Storage Options tab
Page
 Scan to multiple storage folders
Burn to CD-ROM
Page
 Printer or Fax
 PaperPort
 Scanning and Configuring OneTouch
 Select the destination folder for Scanned Documents
SharePoint
Scan to the current PaperPort folder
 The SharePoint URL would be sharepoint.site.com/IT/common
 SharePoint Link Log Viewer
 FTP Transfer
Page
 6-66
FTP Link Log Viewer
 SMTP
 6-68
 SMTP Link Log Viewer
Email Applications
 Email Properties
 Text Editors
 Text Documents Properties
 Adding Text Editor Applications to OneTouch
 Creating an HTML Web Page from Your Scanned Documents
 Still Image Client
 Windows Vista, 7 and 8-Hardware and Sound
2. Open the Scanners and Cameras group
 Image Editors
 Image Documents Properties
 Adding Image Editor Applications to OneTouch
 PDF Applications
 6-81
3. Click on one of the default text editors such as WordPad
4. Click on the Properties button
6. Click Browse to find the application you want to add to the list
 Send to Application
Page
 Technical note
 Scanning to Multiple Destinations
 6-86
Click on OK when you are done making changes in this window
 Scanning with Job Separation
 5. Click on the option Use job separator when scanning multiple pages
 Sensitivity-you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection
Skip blank originals
 To scan with OCR
Scanning with Optical Character Recognition OCR
 To select a file type for the text format
Text Formats
Page
 To select OCR options available from OneTouch
Selecting OneTouch OmniPage OCR Options
 The OCR Tab
Page
 To create a personal dictionary
Creating Your Own Dictionaries
 The Add New User Dictionary window opens
 To edit a user dictionary
Editing User Dictionaries
Page
 Input Format Options
The Format Tab
Output Format Options
 OneTouch with Visioneer Acuity Technology
 The Acuity Settings
 Perform edge cleanup-Select this option to have the software remove any thin lines that may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. This option is only available when scanning in Black&White
 Hardware Properties
 Please refer to Driver Settings on page
Device Settings
Driver Settings
Please refer to Device Settings on page
 6-106 Xerox DocuMate 4790 User’s Guide
 Choosing TWAIN or WIA
Accessing the Scanner Interface
Scanning from TWAIN
and WIA
 Fill Margin Holes Automatic Image Cropping Crop to original
Scanning
Straighten Image
 Locked Scanning Interface
Using the Preview Window
To use the preview window
 7-110 Xerox DocuMate 4790 User’s Guide
 7-111
 Creating custom scan regions
Scan Regions
 7-113
7. Click Close when you are done creating scan regions
 The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window
 Move, Resize, or Delete Regions
 Move, Resize, or Delete a Blocked Region
Reordering Regions
 Clear All Regions
Document Source Configuration
 Advanced Options
Basic Options
The available color modes are
 To set the scanner options individually for each side
Sides identical
 Summary
Presets
 To delete a preset
To save a new preset
To modify an existing preset
To rename a preset
 Exporting Presets
 Importing a Preset
 7-124 Xerox DocuMate 4790 User’s Guide
3. Click on Open
 Document Settings
 See Scanner Model Panel Options on page
Disabled Options in this Section
Main Panel Options
See Advanced Panel Options on page
 Document Size
Resolution
Choosing resolution values
Some resolution settings for typically scanned items are
 To scan with manual feed mode
Long Document
Manual Feed
Custom document sizes
 Flip Back Side
Straighten Image
Rotate Image
Merge Two Sides
 Skip Blank Originals
Advanced Panel Options
Height threshold
 Compress transfers
Clean Up Edges
Automatic Image Cropping
Compression Options
 Compression
2. Select Enable user compression and Remember compression
Quality
Subsampling
 Scanner Model Panel Options
Adjusting the sensitivity level
Detect Double Feeds
 Threshold
Detect Stapled Documents
Document Handling
Patch Code Action
 File Separation Action
Control Sheet Action
 Imprinter Panel Options
Page
 Image Enhancements
 Disabled Options in this Section
 Choosing brightness values
Brightness
 Choosing contrast values
Contrast
Color image brightness examples
Black background scanners
 Contrast 75%
Color image contrast examples
 Color image gamma examples
Gamma
Invert Image
Choosing gamma values
 Mirror Image
 Bit Depth Reduction
Error diffusion, Bayer, and Halftone pattern
Threshold and Dynamic threshold
 Fill Margin Holes
Bayer dither scan - Close up Mixed Content Options Text and Graphics
 Color Dropout
Color Processing Panel Options
 Automatic Color Detection Options
Perform Color Correction
 Scanned with high image emphasis
Despeckle
Image Emphasis
Moiré Reduction
 Gray scan with Smooth background
Smooth Background
Remove Background
Color scan with Smooth background
 White Level
Initialize White Level From Document
Black Level
 Module Configuration
Driver Configuration
Reordering the Modules
 Color correction
Scanner Configuration
Power adjustments
Scanner maintenance
 To open the scanner hardware properties page
Hardware Properties and Interface Behavior
 Scanner Details
Firmware Update
Power Settings
Color Correction
 Counters
 TWAIN Driver
General
WIA Driver
 7-158 Xerox DocuMate 4790 User’s Guide
 Scanning from ISIS
 8-160 Xerox DocuMate 4790 User’s Guide
Scanning from ISIS
 Scanner Options
Maintenance and Troubleshooting
Changing the Background Color
 5. Carefully close the scanner when you are finished
Scanner Options, Maintenance and Troubleshooting
9-162 Xerox DocuMate 4790 User’s Guide
 Replacing the Rollers
 Replacing the Feed Roller Module
 Replacing the Double Feed Prevention Roller
 5. Take the roller out of its packaging
4. Discard the roller, it cannot be repaired or reused
9-166 Xerox DocuMate 4790 User’s Guide
 Installing an Imprinter
 Installing an Ink Cartridge
 Adjusting the Printing Position
 Main Screen Options
User Utility
2. Click on All Programs
 Scanner Error Codes
 Message
the Inside of the Scanner on page
Error
Resolution
 After Clean Roller, in
refer to Cleaning the Inside of the Scanner
section Cleaning the Inside of the Scanner
of the Scanner on page
 To prepare for shading adjustment
Setting Sleep Mode
Buzzer Setting
Shading Adjustment
 To complete a shading adjustment
Page
 Restoring the Default Shading Adjustment
Cleaning the Outside of the Scanner
 Safety Precautions
Cleaning the Inside of the Scanner
Preparation
 9-179
Cleaning the ADF Rollers
Page
 Cleaning the Scanner Glass and Background Plates
Reset the Roller Count in the User Utility
 Cleaning the Paper Sensors
 9-183
Cleaning the ADF Sensors
 Clearing Paper Jams
 Problem The scanner won’t scan. What’s wrong?
Troubleshooting
Problem The scanned images are of poor quality. What do I do?
 Problem I got an “SVS001” error when installing Kofax VRS. What do I do?
 Uninstalling Your Scanner
 Uninstalling Visioneer Acuity
Uninstalling the scanner driver
 Scanner dimensions
Xerox DocuMate 4790 Specifications
Optical resolution
ADF specifications
 Part Name
Xerox DocuMate 4790 Scanner Parts List
Part Number
 European Union
Regulatory Information
Basic Regulations
United States FCC Regulations
 Turkey RoHS Regulation
Copy Regulations
Other Regulations
United States
 Previous military service
Canada
 Other Countries
 RoHS and WEEE Compliance
Compliance Information
Product Recycling & Disposal
USA & Canada
 Energy Program Compliance
Energy Star for the USA
 Index
Page
Page
 Use MRC, 6-93 user dictionary