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Xerox xerox documate manual Table of Contents, Xerox DocuMate 4790 User’s Guide

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8Xerox® DocuMate® 4790 User’s Guide

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Xerox xerox documate manual Table of Contents, Xerox DocuMate 4790 User’s Guide

Contents

OneTouch 4.6 October 2013 05-0820-100a Xerox DocuMateUser’s Guide Restricted Rights Legend Table of Contents 3 Scanner Setup4 Installation Operational Safety Information6 Scanning and Configuring OneTouch Redaction Settings TabScanning from the Automatic Document Feeder ADF 6-317 Scanning from TWAIN and WIA 9 Scanner Options, Maintenance and Troubleshooting Disabled Options in this SectionHardware Properties and Interface Behavior Device Settings Installing an ImprinterIndex Table of Contents 8 Xerox DocuMate 4790 User’s GuideSafety Safety IntroductionOperational Safety Information Notices and SafetyWarning - Electrical Safety Information Electrical InformationElectrical Supply Do Not Do TheseDisconnect Device Emergency Power OffMaintenance Information Product Safety Certification Environmental Health and Safety ContactsContact Information USA & CanadaWelcome2 What’s in the BoxSystem Requirements Pentium 4 PC or AMD equivalent withThe following printed documentation is provided in the box DocumentationA VGA or SVGA Monitor The Xerox DocuMate 4790 Scanner Welcome Paper guides-Guides adjust to support various document widths LCD screen-Shows the current scan settingsPower switch-Turns the scanner’s power on or off Pre-Imprinter Door-Open to access the pre-imprinter compartmentScanner Setup Unpack the ScannerInstall the Double Feed Prevention roller Scanner Setup Xerox DocuMate3-11 User’s GuideConnect the Scanner Power Cord Scanner Setup 7. Close the scanner when you are finished1. Select the appropriate power cord for your country 2. Plug the power cord into the scanner and into a wall outletBefore You Begin Installation4Please make sure of the following before you begin installation Install the Software and Connect the Scanner 6. Click Install now Installation 4. On the Main menu, select Install software5. Leave the default selections and click Install Now Xerox DocuMateInstalling the Scanner Driver Connect the USB Cable and Turn on the Power Installing the User Utility Installing Visioneer OneTouch About the Software Installing Additional ApplicationsSoftware View the User Guides SoftwareAbout the Software Nuance PDF ConverterRegister Your Scanner To register your scannerPreparing Documents for Scanning Loading Documents toScan Supported Document Types Documents to Avoid ScanningUnsupported Document Types Scanning from the Automatic Document Feeder ADFScanning Interfaces Loading Documents to Scan Xerox DocuMate5-27 User’s GuideLoading Documents to Scan 5-28Xerox DocuMate User’s GuideScanning and Configuring OneTouchDefault OneTouch Settings To scan from the OneTouch Button panel Features of the OneTouch Button PanelScan from the OneTouch Button Panel Changing the Button Settings The Hardware Viewyour scanned Selecting Options for OneTouch Destination Categories Scanning and Configuring OneTouch Bttn-inserts the button name Mode-inserts the scan color modeFN-inserts the scanner name #b-inserts the image number without adding zeroScan Configurations Create a new configurationEdit or delete a configuration Technical NoteScan Settings Tab Select the scan mode and drag the slider to set the resolutionPage Settings Tab Page a. Select Manual feed mode Advanced Settings Tab Redaction Settings TabScanning and Configuring OneTouch Width-input the width of the area to be removedHeight-input the height of the area to be removed 6-42Black&White File FormatsTechnical Note Create Single Image Files Image FormatsTo select a JPEG file size To select a PDF file size Text Formats To select a file type for the text formatCanceling a Configure Before Scan Configure Before ScanTo Scan Using Configure Before Scan Open Scanned Documents Transfer to Storage Technical NoteSetting the Folder and Options from OneTouch Setting the Folder from Windows Open storage folder when scan is completeStorage layout Storage locationSetting Up Multiple Folders for Transfer to Storage Scanning to Multiple Folders7. Click the Storage Options tab Page Burn to CD-ROM Scan to multiple storage foldersPage Printer or Fax PaperPort Scanning and Configuring OneTouch Scan to the current PaperPort folder SharePointSelect the destination folder for Scanned Documents The SharePoint URL would be sharepoint.site.com/IT/common SharePoint Link Log Viewer FTP Transfer Page FTP Link Log Viewer Scanning and Configuring OneTouch6-66 Xerox DocuMateSMTP Scanning and Configuring OneTouch Password-input the password for the user account name you specified6-68 Xerox DocuMateEmail Applications SMTP Link Log ViewerEmail Properties Text Editors Text Documents Properties Adding Text Editor Applications to OneTouch Creating an HTML Web Page from Your Scanned Documents Still Image Client Windows Vista, 7 and 8-Hardware and Sound 2. Open the Scanners and Cameras groupTechnical Note Image Editors Image Documents Properties Adding Image Editor Applications to OneTouch PDF Applications Scanning and Configuring OneTouch 3. Click on one of the default text editors such as WordPad4. Click on the Properties button 6. Click Browse to find the application you want to add to the listSend to Application Page Technical note Scanning to Multiple Destinations Scanning and Configuring OneTouch Click on OK when you are done making changes in this window6-86 Xerox DocuMateScanning with Job Separation Technical Note5. Click on the option Use job separator when scanning multiple pages Technical Note Skip blank originalsSensitivity-you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection Scanning with Optical Character Recognition OCR To scan with OCRText Formats To select a file type for the text formatPage Selecting OneTouch OmniPage OCR Options To select OCR options available from OneTouchThe OCR Tab Page Creating Your Own Dictionaries To create a personal dictionaryThe Add New User Dictionary window opens Editing User Dictionaries To edit a user dictionaryPage Output Format Options The Format TabInput Format Options OneTouch with Visioneer Acuity Technology The Acuity Settings Perform edge cleanup-Select this option to have the software remove any thin lines that may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. This option is only available when scanning in Black&White Hardware Properties Device Settings Driver SettingsScanning and Configuring OneTouch Please refer to Device Settings on pageScanning and Configuring OneTouch 6-106 Xerox DocuMate 4790 User’s GuideAccessing the Scanner Interface Scanning from TWAINand WIA Choosing TWAIN or WIAScanning Fill Margin Holes Automatic Image Cropping Crop to originalStraighten Image Technical NoteTo use the preview window Using the Preview WindowLocked Scanning Interface Scanning from TWAIN and WIA 7-110 Xerox DocuMate 4790 User’s GuideScanning from TWAIN and WIA Xerox DocuMate7-111 User’s GuideScan Regions Creating custom scan regions7. Click Close when you are done creating scan regions Scanning from TWAIN and WIAXerox DocuMate 7-113The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window Move, Resize, or Delete Regions Reordering Regions Move, Resize, or Delete a Blocked RegionDocument Source Configuration Clear All RegionsThe available color modes are Basic OptionsAdvanced Options Sides identical To set the scanner options individually for each sidePresets SummaryTo save a new preset To modify an existing presetTo rename a preset To delete a presetExporting Presets Importing a Preset Skip-select this option to skip the preset with the duplicate name Scanning from TWAIN and WIA3. Click on Open 7-124 Xerox DocuMate 4790 User’s GuideDocument Settings Disabled Options in this Section Main Panel OptionsSee Advanced Panel Options on page See Scanner Model Panel Options on pageResolution Choosing resolution valuesSome resolution settings for typically scanned items are Document SizeTo scan with manual feed mode Long DocumentManual Feed Custom document sizesStraighten Image Rotate ImageMerge Two Sides Flip Back SideHeight threshold Advanced Panel OptionsSkip Blank Originals Clean Up Edges Automatic Image CroppingCompression Options Compress transfers2. Select Enable user compression and Remember compression QualitySubsampling CompressionAdjusting the sensitivity level Scanner Model Panel OptionsDetect Double Feeds Technical NoteDetect Stapled Documents Document HandlingPatch Code Action ThresholdControl Sheet Action File Separation ActionImprinter Panel Options Page Image Enhancements Disabled Options in this Section Brightness Choosing brightness valuesMain Panel Options See Advanced Panel Options on pageContrast Color image brightness examplesBlack background scanners Choosing contrast valuesColor image contrast examples Technical noteBlack background scanners Contrast 75%Gamma Invert ImageChoosing gamma values Color image gamma examplesMirror Image Threshold and Dynamic threshold Error diffusion, Bayer, and Halftone patternBit Depth Reduction Bayer dither scan - Close up Mixed Content Options Text and Graphics Fill Margin HolesColor Processing Panel Options Color DropoutAdvanced Panel Options Perform Color CorrectionAutomatic Color Detection Options Despeckle Image EmphasisMoiré Reduction Scanned with high image emphasisSmooth Background Remove BackgroundColor scan with Smooth background Gray scan with Smooth backgroundBlack Level Initialize White Level From DocumentWhite Level Driver Configuration Module ConfigurationReordering the Modules Disabled Options in this SectionScanner Configuration Power adjustmentsScanner maintenance Color correctionDevice Settings Hardware Properties and Interface BehaviorTo open the scanner hardware properties page Firmware Update Power SettingsColor Correction Scanner DetailsCounters Driver SettingsWIA Driver GeneralTWAIN Driver Scanning from TWAIN and WIA 7-158 Xerox DocuMate 4790 User’s GuideScanning from ISIS Scanning from ISIS 8-160 Xerox DocuMate 4790 User’s GuideChanging the Background Color Maintenance and TroubleshootingScanner Options 9-162 Xerox DocuMate 4790 User’s Guide Scanner Options, Maintenance and Troubleshooting5. Carefully close the scanner when you are finished Replacing the Rollers Replacing the Feed Roller Module Replacing the Double Feed Prevention Roller Scanner Options, Maintenance and Troubleshooting 4. Discard the roller, it cannot be repaired or reused5. Take the roller out of its packaging 9-166 Xerox DocuMate 4790 User’s GuideInstalling an Imprinter Installing an Ink Cartridge Adjusting the Printing Position 2. Click on All Programs User UtilityMain Screen Options Scanner Error Codes the Inside of the Scanner on page ErrorResolution the Inside of the Scanner on pagerefer to Cleaning the Inside of the Scanner section Cleaning the Inside of the Scannerof the Scanner on page ErrorSetting Sleep Mode Buzzer SettingShading Adjustment To prepare for shading adjustmentTo complete a shading adjustment Page Cleaning the Outside of the Scanner Restoring the Default Shading AdjustmentPreparation Cleaning the Inside of the ScannerSafety Precautions Cleaning the ADF Rollers Scanner Options, Maintenance and TroubleshootingXerox DocuMate 9-179Page Reset the Roller Count in the User Utility Cleaning the Scanner Glass and Background PlatesCleaning the Paper Sensors PreparationCleaning the ADF Sensors Scanner Options, Maintenance and TroubleshootingXerox DocuMate 9-183Clearing Paper Jams Problem The scanned images are of poor quality. What do I do? TroubleshootingProblem The scanner won’t scan. What’s wrong? Problem I got an “SVS001” error when installing Kofax VRS. What do I do? Uninstalling Your Scanner Uninstalling the scanner driver Uninstalling Visioneer AcuityXerox DocuMate 4790 Specifications Optical resolutionADF specifications Scanner dimensionsPart Number Xerox DocuMate 4790 Scanner Parts ListPart Name Regulatory Information Basic RegulationsUnited States FCC Regulations European UnionCopy Regulations Other RegulationsUnited States Turkey RoHS RegulationCanada Previous military serviceOther Countries Compliance Information Product Recycling & DisposalUSA & Canada RoHS and WEEE ComplianceEnergy Star for the USA Energy Program ComplianceIndex Page Page Use MRC, 6-93 user dictionary