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Xerox xerox documate manual your scanned

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User’s Guide Xerox DocuMateOneTouch 4.6 October 2013 05-0820-100a Restricted Rights Legend Table of Contents 3 Scanner Setup4 Installation Operational Safety Information 6 Scanning and Configuring OneTouch Redaction Settings TabScanning from the Automatic Document Feeder ADF 6-31 7 Scanning from TWAIN and WIA 9 Scanner Options, Maintenance and Troubleshooting Disabled Options in this SectionHardware Properties and Interface Behavior Device Settings Installing an Imprinter Index 8 Xerox DocuMate 4790 User’s Guide Safety Safety IntroductionOperational Safety Information Notices and Safety Warning - Electrical Safety Information Electrical InformationElectrical Supply Do Not Do These Maintenance Information Emergency Power OffDisconnect Device Product Safety Certification Environmental Health and Safety ContactsContact Information USA & Canada Welcome2 What’s in the BoxSystem Requirements Pentium 4 PC or AMD equivalent with A VGA or SVGA Monitor DocumentationThe following printed documentation is provided in the box The Xerox DocuMate 4790 Scanner Welcome Paper guides-Guides adjust to support various document widths LCD screen-Shows the current scan settingsPower switch-Turns the scanner’s power on or off Pre-Imprinter Door-Open to access the pre-imprinter compartment Scanner Setup Unpack the Scanner Install the Double Feed Prevention roller 3-11 Connect the Scanner Power Cord Scanner Setup 7. Close the scanner when you are finished1. Select the appropriate power cord for your country 2. Plug the power cord into the scanner and into a wall outlet Please make sure of the following before you begin installation Installation4Before You Begin Install the Software and Connect the Scanner 6. Click Install now Installation 4. On the Main menu, select Install software5. Leave the default selections and click Install Now 4-15 Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing the User Utility Installing Visioneer OneTouch Software Installing Additional ApplicationsAbout the Software View the User Guides Nuance PDF Converter Register Your Scanner To register your scanner Scan Loading Documents toPreparing Documents for Scanning Supported Document Types Documents to Avoid Scanning Unsupported Document Types Scanning from the Automatic Document Feeder ADF Scanning Interfaces 5-27 5-28 Default OneTouch Settings Configuring OneTouchScanning and Scan from the OneTouch Button Panel Features of the OneTouch Button PanelTo scan from the OneTouch Button panel Changing the Button Settings The Hardware View your scanned Selecting Options for OneTouch Destination Categories FN-inserts the scanner name #b-inserts the image number without adding zero#03b-inserts a 3-digit image number in the scan batch DDD-inserts the abbreviated 3-letter day Mon Scan Configurations Create a new configurationEdit or delete a configuration Technical Note Scan Settings Tab Select the scan mode and drag the slider to set the resolution Page Settings Tab Page a. Select Manual feed mode Advanced Settings Tab Redaction Settings Tab Height-input the height of the area to be removed Width-input the width of the area to be removed6-42 File Formats Black&White Create Single Image Files Image Formats To select a JPEG file size To select a PDF file size Text Formats To select a file type for the text format To Scan Using Configure Before Scan Configure Before ScanCanceling a Configure Before Scan Open Scanned Documents Transfer to Storage Setting the Folder and Options from OneTouch Setting the Folder from Windows Open storage folder when scan is completeStorage layout Storage location Setting Up Multiple Folders for Transfer to Storage Scanning to Multiple Folders 7. Click the Storage Options tab Page Burn to CD-ROM Scan to multiple storage foldersPage Printer or Fax PaperPort Scanning and Configuring OneTouch Select the destination folder for Scanned Documents SharePointScan to the current PaperPort folder The SharePoint URL would be sharepoint.site.com/IT/common SharePoint Link Log Viewer FTP Transfer Page FTP Link Log Viewer 6-66 SMTP 6-68 Email Applications SMTP Link Log Viewer Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to OneTouch Creating an HTML Web Page from Your Scanned Documents Still Image Client 2. Open the Scanners and Cameras group Windows Vista, 7 and 8-Hardware and Sound Image Editors Image Documents Properties Adding Image Editor Applications to OneTouch PDF Applications 3. Click on one of the default text editors such as WordPad 4. Click on the Properties button6. Click Browse to find the application you want to add to the list 6-81 Send to Application Page Technical note Scanning to Multiple Destinations Click on OK when you are done making changes in this window 6-86 Scanning with Job Separation 5. Click on the option Use job separator when scanning multiple pages Skip blank originals Sensitivity-you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection Scanning with Optical Character Recognition OCR To scan with OCR Text Formats To select a file type for the text formatPage Selecting OneTouch OmniPage OCR Options To select OCR options available from OneTouch The OCR Tab Page Creating Your Own Dictionaries To create a personal dictionary The Add New User Dictionary window opens Editing User Dictionaries To edit a user dictionaryPage Input Format Options The Format TabOutput Format Options OneTouch with Visioneer Acuity Technology The Acuity Settings Perform edge cleanup-Select this option to have the software remove any thin lines that may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. This option is only available when scanning in Black&White Hardware Properties Device Settings Driver SettingsPlease refer to Device Settings on page Please refer to Driver Settings on page 6-106 Xerox DocuMate 4790 User’s Guide Accessing the Scanner Interface Scanning from TWAINand WIA Choosing TWAIN or WIA Fill Margin Holes Automatic Image Cropping Crop to original ScanningStraighten Image Locked Scanning Interface Using the Preview WindowTo use the preview window 7-110 Xerox DocuMate 4790 User’s Guide 7-111 Scan Regions Creating custom scan regions 7. Click Close when you are done creating scan regions 7-113 The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window Move, Resize, or Delete Regions Reordering Regions Move, Resize, or Delete a Blocked Region Document Source Configuration Clear All Regions Advanced Options Basic OptionsThe available color modes are Sides identical To set the scanner options individually for each side Presets Summary To save a new preset To modify an existing presetTo rename a preset To delete a preset Exporting Presets Importing a Preset 3. Click on Open 7-124 Xerox DocuMate 4790 User’s Guide Document Settings Disabled Options in this Section Main Panel OptionsSee Advanced Panel Options on page See Scanner Model Panel Options on page Resolution Choosing resolution valuesSome resolution settings for typically scanned items are Document Size Long Document Manual FeedCustom document sizes To scan with manual feed mode Straighten Image Rotate ImageMerge Two Sides Flip Back Side Skip Blank Originals Advanced Panel OptionsHeight threshold Clean Up Edges Automatic Image CroppingCompression Options Compress transfers 2. Select Enable user compression and Remember compression QualitySubsampling Compression Scanner Model Panel Options Adjusting the sensitivity levelDetect Double Feeds Detect Stapled Documents Document HandlingPatch Code Action Threshold Control Sheet Action File Separation Action Imprinter Panel Options Page Image Enhancements Disabled Options in this Section Brightness Choosing brightness values Contrast Color image brightness examplesBlack background scanners Choosing contrast values Color image contrast examples Contrast 75% Gamma Invert ImageChoosing gamma values Color image gamma examples Mirror Image Bit Depth Reduction Error diffusion, Bayer, and Halftone patternThreshold and Dynamic threshold Bayer dither scan - Close up Mixed Content Options Text and Graphics Fill Margin Holes Color Processing Panel Options Color Dropout Perform Color Correction Automatic Color Detection Options Despeckle Image EmphasisMoiré Reduction Scanned with high image emphasis Smooth Background Remove BackgroundColor scan with Smooth background Gray scan with Smooth background White Level Initialize White Level From DocumentBlack Level Module Configuration Driver ConfigurationReordering the Modules Scanner Configuration Power adjustmentsScanner maintenance Color correction Hardware Properties and Interface Behavior To open the scanner hardware properties page Firmware Update Power SettingsColor Correction Scanner Details Counters TWAIN Driver GeneralWIA Driver 7-158 Xerox DocuMate 4790 User’s Guide Scanning from ISIS Scanning from ISIS 8-160 Xerox DocuMate 4790 User’s Guide Scanner Options Maintenance and TroubleshootingChanging the Background Color 5. Carefully close the scanner when you are finished Scanner Options, Maintenance and Troubleshooting9-162 Xerox DocuMate 4790 User’s Guide Replacing the Rollers Replacing the Feed Roller Module Replacing the Double Feed Prevention Roller 5. Take the roller out of its packaging 4. Discard the roller, it cannot be repaired or reused9-166 Xerox DocuMate 4790 User’s Guide Installing an Imprinter Installing an Ink Cartridge Adjusting the Printing Position Main Screen Options User Utility2. Click on All Programs Scanner Error Codes the Inside of the Scanner on page ErrorResolution Message refer to Cleaning the Inside of the Scanner section Cleaning the Inside of the Scannerof the Scanner on page After Clean Roller, in Setting Sleep Mode Buzzer SettingShading Adjustment To prepare for shading adjustment To complete a shading adjustment Page Cleaning the Outside of the Scanner Restoring the Default Shading Adjustment Safety Precautions Cleaning the Inside of the ScannerPreparation Cleaning the ADF Rollers 9-179Page Reset the Roller Count in the User Utility Cleaning the Scanner Glass and Background Plates Cleaning the Paper Sensors Cleaning the ADF Sensors 9-183 Clearing Paper Jams Problem The scanner won’t scan. What’s wrong? TroubleshootingProblem The scanned images are of poor quality. What do I do? Problem I got an “SVS001” error when installing Kofax VRS. What do I do? Uninstalling Your Scanner Uninstalling the scanner driver Uninstalling Visioneer Acuity Xerox DocuMate 4790 Specifications Optical resolutionADF specifications Scanner dimensions Part Name Xerox DocuMate 4790 Scanner Parts ListPart Number Regulatory Information Basic RegulationsUnited States FCC Regulations European Union Copy Regulations Other RegulationsUnited States Turkey RoHS Regulation Canada Previous military service Other Countries Compliance Information Product Recycling & DisposalUSA & Canada RoHS and WEEE Compliance Energy Star for the USA Energy Program Compliance Index Page Page Use MRC, 6-93 user dictionary