Olivetti 145D manual To Print Reports and Lists

Page 38

3.To find the fax number or name of the contact to whom you want to send your document, you can:

1. Press the upper or lower part of the key until

the desired number or name appears on the dis- play.

Or

2.Press the key corresponding to the first letter of the name you want to find. The cordless phone will look for the name in alphabetical order.

4.To start dialling, press the key:

5.Having dialled the number, keep pressed for more than

1.5 seconds, the key:

TO SEND A DOCUMENT USING THE QUICKEST METHOD

This procedure can only be carried out from the fax machine.

1.Insert the document in the automatic document feeder (ADF). The display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NOR- MAL.

The initial resolution value is: " " (standard).

If you want, change the contrast and resolution values as described previously.

2.Press the number key (0-9) under which you previ- ously saved the fax number to which you want to send

the document, for example, , for more than one second:

- The display shows the digits in the fax number that you

assigned to it (see "To program the phone book"). If the name has also been saved, the display shows this, too.

3.Once the number has been dialled, transmission con- tinues in the ordinary way.

TO PRINT REPORTS AND LISTS

REPORTS

By printing out reports, the fax machine enables you to check the result of all the transactions carried out (transmission and reception), the volume of documents handled and provides a lot of other useful information (the reports may only be man- aged from the fax machine).

The fax machine prints the following reports:

•Power failure report: it is always and automatically printed after a power failure, if there are documents in the memory.

Once normal operating conditions have been restored, the fax machine will automatically print a report indicating the number of pages in the memory up to that time that you have lost. In this case, it is advisable to print the activity report to track down the number or name of the persons who sent you the documents that were lost.

•Activity report: contains information about the last 42 trans- actions carried out (transmission and reception operations), which the fax machine keeps in its memory and is printed automatically after the thirty-second transaction or on re- quest.

•Last transmission report: contains information about the last transmission and can be printed, once programmed, always and automatically after each transmission or on request at the desired moment.

•Failed transmission report: also contains information about the last transmission but is printed automatically only when the transmission has failed. The fax machine is set by default to print this kind of report automatically, if you want to disable it, see the relevant paragraph.

•Last broadcast transmission report: contains information about the last broadcast transmission and may be printed always and automatically after each broadcast trans- mission or on request at the desired moment.

HOW TO READ THE REPORTS

 

• Act.N.

Progressive number of the transactions

 

 

(transmission/reception) carried out.

 

 

 

 

• Type

Type of transaction:

 

 

TX or TX ECM for transmission.

 

 

RX, RX ECM or RX POLLING for recep-

 

 

tion.

 

 

 

 

• Doc.N

Reference number of document stored,

 

 

assigned directly by the fax machine.

 

 

 

 

• Dialled Number

Fax number of the correspondent you

 

 

called.

 

 

 

 

• Name

Name of the correspondent you called.

 

 

Only displayed if you have saved it in

 

 

the phone book. This field is not printed

 

 

on the activity report.

 

• Remote Id

Number (and, sometimes, name) of the

 

 

correspondent called. This number cor-

 

 

responds to the number you dialled, only

 

 

if the correspondent set his own fax

 

 

number correctly. Otherwise, it may be dif-

 

 

ferent or not be present at all.

 

• Date/Time

Date and time at which the transaction was

 

 

carried out.

 

• Duration

Length of transaction (in minutes and sec-

 

 

onds).

 

 

 

 

• Pages

Total number of pages sent/received.

 

 

 

 

• Result

Result of the transaction:

 

 

- OK: if the transaction was completed suc-

 

 

cessfully.

 

 

- ERROR CODE XX: if the transaction was

 

 

not completed due to the cause indicated

 

 

by the error code (see "Error codes",

 

 

chapter "Troubleshooting guide").

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Contents Instructions EDITED/PUBLISHED/PRODUCEDBY Date of publication SeptemberTable of Contents First Section Page Environmental Recycling Safety PrecautionsConsulting the Manual To dispose of our devices correctlyImproper USE About the Installation and Setup ParametersOperating Precautions About the Product FAX MACHINE’S ConsoleGives access to the Phone book Cordless Phone Keypad Function key F2Cordless Phone Display Or Communication iconComponents Maximum capacity 5 sheets of A4Installation Conditions Connecting to the Telephone Line Power SupplyPackage Contents Rows Remove the lid of the battery comPartment as indicated by the ar Fax machine aLingua Italiano Menu InstallationInstallation Station Name Lingua EnglishMenu SET DATE/TIME Installation LanguageLanguage English SET DATE/TIME XX-XX-XXTo switch from the public line to the private line Installation TEL.LINE SetupThis procedure may only be carried out from the fax machine KeyDial Mode Tone TEL.LINE Setup Line TypeTEL.LINE Setup Dial Mode To modify the dialling modeVarious Sett ECM Installation Station NumberFAX SET-UP Various Sett FAX Header Inside Setting UP the FAX MachineVarious Sett FAX Header FAX Header OutsideChange Cartridge Date and Time SettingsCartridge LOW SET DateTo Print the Menu and ITS Functions Menu Print FUNC.LISTDocument Ready TransmissionReception RECEPT. SET-UP Reception ModeReception Mode Automatic To start receiving a document from the cordless phone, seeOn Line Using the TelephoneReception in PHONE/FAX Mode Put a telephone call on hold by pressingDo not place the document in the ADF Incoming Calls Û Outgoing Calls ÜCall Transfer Please Wait Zoom Remote Access On LineQuality High Contrast NormalIf you want to abort the copy in progress, press Table of Contents Second Section Page To Send a Document Contrast Normal To Adjust the ResolutionVarious Sett Contrast To start sending the document, press the keyFrom the display, press the key On LineTo hear the dialling tones, press the key The display shows Confirm Settings YES TX from Memory NEW SettingPrint Settings Menu TX from MemoryTX from Memory Edit RECEPT. SET-UP Reception ModeReception Mode Automatic To Receive a DocumentPhone Book ConnectingIf, when a call is received, you pick up the call before Menu Phone Book 01TYPE Name Phone Book NEW Number Type Position Enter NamePhone Book Delete To confirm the setting, press function key F2Phone Book Edit DELETE?Phone Book Print Phone B To confirm the setting, press function key F1 Display showsDelete Entry ? To Print Reports and Lists Menu Print Report Various Sett TX ReportTX Report For Failed TX Print Report Last TX ReportInstallation Print Install Menu InstallationInstallation Station Name FAX SET-UP Print ConfigAddition, from the cordless phone, you can To Turn on the TADTAD Console To delete messages and memos that have already been playedMenu TAD SET-UP Security and Access FunctionsSecurity SET Access Code TAD SET-UP ICM on SpeakerOutgoing Messages and Memos Playing Record OGM #1 Lift HandsetRecord OGM #1 To Record To SET the Length of Memos Incoming Messages TAM Messages To Listen to Incoming Messages MemosTAD/FAX To Delete Messages and Memos YOU have Already Listened toDelete OLD MESSAGES? Type the access code on the remote telephone keypadDelete OLD MSG? Number of messages remaining after deletion. In this caseTAD SET-UP Announce only Special Functions of the Telephone Answering DeviceTAD SET-UP Toll Saver Toll SaverRecord OGM To Record To Print the TAD Configuration ParametersRecord OGM Lift Handset TAD SET-UP Print SET-UPPrinter Param Reduction Other Useful Reception SettingsFAX SET-UP Printer Param Printer Param SurplusPress the key Until the display shows To ENABLE/DISABLE Silent ReceptionRECEPT. SET-UP Silent RX Number or name of the correspondent who called youTEL.LINE Setup Caller ID Installation TEL.LINE SetupTEL.LINE Setup Line Type RECEPT. SET-UP Ring VolumeDISTINCT. Ring SET Option Ring Volume LevelInstallation DISTINCT. Ring Autodetect RingTo Change the Length of the Acoustic Signal TEL.LINE Setup FAX/TEL TimerTEL.LINE Setup Silence Lapse To Change the Silence LapseRECEPT. SET-UP Black List TEL.LINE Setup Remote ControlRemote Control YES Black List NEW NumberBlack List Delete Number 0TYPE NumberBlack List Modify Number To Modify the Black ListVarious Sett FAX Header Other Useful Transmission SettingsBlack List Print List FAX Header InsideTo raise or lower the volume of the speaker, press the key TEL.LINE Setup Line MonitorVarious Sett Buzzer Volume To Regulate the Speaker VolumeTo ENABLE/DISABLE the Flash Function Buzzer Volume LevelTEL.LINE Setup PBX Flash To ENABLE/DISABLE ECMECM YES Receiving a Document in Polling ModePolling RX NEW Setting Menu Polling RXTo Change a Polling Reception That has Been SET Polling RX ChangePolling RX Delete To Delete a Polling Reception That has Been SETExternal Volume Handset SettingsHandset Ringer Volume Handset Ringer MelodyTo exit from programming mode, press function key F1 twice Handset NameKEY Tones SET Alarm SettingsRestore Settings Alarm RepeatRegister Base Registration Please WAIT…Registration Search for BasexInternal Call to Handset DE-REGISTER HandsetTransfer to Handset External party is put on holdWhat Happens if the Paper or INK has RUN OUT What Happens When a Document isProblems on the FAX Machine If the Transmission is UnsuccessfulError Codes Code Message Cause of Error What to doSignals and Messages on the FAX Machine RX Error Illegal SettingPaper ERROR, Press TX ErrorLine on HOLD, Press Hold DiallingDOC.N NEW Print CART.?, 1=YES 0=NOProblems on the Cordless Phone Problem SolutionTo Replace the Print Cartridge Menu CART. MaintenCART. Mainten Clean Cartridge Cleaning the Print Cartridge Testing the NozzlesTo Clean the Electrical Contacts Print Cartridge With the fax machine disconnected from the power socketCated by the arrow To Clean the Optical ReaderOptical reader with a cloth Lever, as indicated byTo Clean the Casing To Remove Jammed Sheets of Paper To Remove Jammed DocumentsTo Change the Batteries Cordless Phone Customer Service ManufacturerBattery charger Fax machineCustomer Service Cleaning CasingSetting up ConnectionPower supply MaintenanceTroubleshooting Paper or ink has run outSafety ResolutionRing volume SetupTo set the black list 2006/95/EC dated 27th December Page Page FJ31 259749B-01
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