Sharp UX-600M Answering Machine Hookup, Using the Hookup, Changing the outgoing message

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Chapter

7

Answering Machine Hookup

Using the Hookup

If you have connected an answering machine to your fax as described in "Con- nections" in Chapter 1, you can receive both voice messages and fax transmis- sions on the same line while you are out. To use the hook-up, change your answering machine’s outgoing message and then activate the hookup before you go out as described on the following page.

Note: If you are using distinctive ringing with an answering machine, do not follow the instructions in this chapter. (Note that when distinctive ringing is used, the answering machine must be connected to a separate wall jack, not to your fax.)

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

•Try to keep the length of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialing.

•We recommend that you leave a pause of about four seconds at the beginning of the message. This will make it easier for your fax machine to detect fax tones.

•Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing message to explain that they can first leave a voice message, and then press their Start key to send a fax.

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Contents UX-600M For Your Records Entering your name and number InstallationQuick Reference Guide Sending documents Setting the date and timeStoring and clearing numbers for automatic dialing Receiving Documents Loading paperEntry Mode Function key menuPrint Set-up Introduction Important safety information Trademark acknowledgementsTable of Contents Using the Hookup Optional Hookup Settings Special FunctionsPage Points to keep in mind when setting up InstallationUnpacking Checklist Loading the Imaging Film Do not Discard the Green Gears and the Green FlangeTabs Installation When to replace the imaging film UX-15CR Imaging FilmConnections AC outletTEL Connecting the fax to your computer Windows ’95 users Installing the Multifunction Interface SoftwareWindows 3.1 or higher users Installation Multifunction Interface software manual Attachments Loading Printing Paper Your fax has been set at the factory to Required settings Initial SettingsSetup Guide Settings which may be necessaryLook at the Operation Panel Number keysDisplay Entering Your Name and Fax Number Entering Letters for Names CommentsSymbol list ExampleSetting the Date and Time Daylight Saving Time Stop keySelecting the Reception Mode Setting the reception modeSelecting the receiving unit OFF Setting Distinctive RingList on the previous Storing Numbers for Automatic Dialing Storing numbersReturn to to store another num Making changes Lithium battery keeps automatic dialing numbers in memoryClearing numbers Storing numbers in Group Keys Enter the Speed Dial numbers of the reHandset Volume AdjustmentSpeaker RingerTransmittable Documents Size and weightSending Documents Other restrictionsLoading the Document Setting the resolution and contrast Optional Transmission SettingsResolution ContrastCover Sheet ExampleBatch Page Numbering Dialing and Transmission Normal DialingDirect Keypad Dialing Rapid Key Dialing Speed DialingUsing the HOLD/SEARCH key Press the HOLD/SEARCH keyUsing the Redial key Automatic redialingReceiving Documents Using Auto ModeUsing Manual Mode Receiving documents on an extension phone 1 Print Reception RatioMaking Copies Making Copies Copy Cut-off Making Telephone Calls Rapid Key Dialing Press the approRedial HoldChanging the outgoing message Using the HookupAnswering Machine Hookup Mode key Activating the hookupTesting for proper operation How the hookup operatesIf you have problems If it still doesn’t work How fax transmissions are detected Optional Hookup Settings Quiet Detect TimeFax reception when the answering machine fails Special Functions Blocking Reception of Unwanted FaxesSpecial Functions Memory Sending documents from memorySubstitute reception If the memory becomes fullBroadcasting MemoryBroadcasting using a Group Key Polling Requesting a Fax Transmission Requesting transmissionBeing polled polling standby Polling securityStoring and clearing fax numbers for polling permission Timer Operations Setting a timer operationTo cancel an operation Entering and Using Programs Initial procedureTransmission Polling Broadcasting Clearing a Program keyPress the Program Key Using a Program keyTo cancel a programmed timer operation Settings Optional SettingsAccessing the Settings Optional Settings Setting 8 Dial ModeOptional Settings Setting 15 Polling Activity Report Printing Reports and ListsPrinting a list Transmission errors Explanation of headingsTimer list Reception errorsTelephone Number List Passcode ListOption Setting List Anti Junk Number List Program and Group ListPrint Setup List Transaction ReportMaintenance Fax print headHousing Scanning glass and rollersTroubleshooting Problems and SolutionsTroubleshooting Troubleshooting Messages and Signals Display messagesAudible signals Clearing jammed fax paper Clearing Paper JamsClearing a jammed document Troubleshooting Specifications ResolutionSpecifications Sharp Physical Chemical Characteristics FCC Regulatory Information Introducción de su Nombre y Número Guia de Consulta RapidaInstalación Envio de Documentos Insercion de Fecha y HoraMemorización y Borrado de Numeros de las Marcas Automaticas Recepción de documentos Cargar el papelIndex 101102 103 Page Limited Warranty Sharp Electronics Corporation