Muratec M840, M880, M860 manual Creating Voice Mail Boxes or Changing Passcodes

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Answering Machine

Secure Memos: Voice Mail Boxes

Anyone with access to your fax machine can easily play any memo or messages stored on it. This may be okay in a “secure” location, but elsewhere could be a problem. To record messages but retain greater security, use your fax’s voice mail boxes. The fax machine offers up to ten “electronic boxes” in which authorized users can store and receive voice messages with passcode-protected security. Also, each box can hold numerous messages; the regular memo function can store only one.

Note: Please don’t confuse this feature with other “voice mail” systems commonly used today. No unauthorized caller can leave messages in, or otherwise use, the fax’s voice mail boxes.

Creating Voice Mail Boxes or Changing Passcodes

To use voice mail boxes, all you have to do is create at least one. Your fax machine lets you create up to ten.

To create a voice mail box or change the passcode on an existing one:

1.Press program, 9, mode/enter, 3.

Set Access Code

2.Press mode/enter.

Remote Access

3. Press program. The LCD will show:

Voice Mail Box

4.Press mode/enter.

Select 01-10: 01

5.To create voice mail box 1, skip to step 6. Otherwise, use the numeric keypad to enter the designated voice mail box number. Make sure you use a leading zero (as shown, above, for box 1 ---- “01”) for any box other than box 10.

6.Press mode/enter. If the box hasn’t yet been created, the LCD will show:

Passcode: 0000

If the box has been created previously, the LCD will show:

Passcode: ****

7.Use the numeric keypad to enter a four-digit passcode for access to the voice mail box you’re creating. If you wish to move the cursor to a different digit, press one-touch a to move left or one-touch b to move right. In the example below, we have entered 5891.

Passcode: 5891

8.When you have entered the passcode you want, press mode/enter to save the passcode. The LCD will revert to the voice mail box selection display:

Select 01-10: 02

9.If you are finished creating or changing voice mail boxes, go on to step 10. To create or change another voice mail box, go back to step 5 and repeat the operation from that point.

10.Press stop. The fax will return to standby.

Recording a Message to a Voice Mail Box

Here’s how to record a message into an existing voice mail box.

1.Press program, 9, mode/enter, 9.

Set Voice Mail

2.Press mode/enter.

Select 01-10: 01

3.To record a message into voice mail box 1, skip to step 4. otherwise, use the numeric keypad to enter the designated voice mail box number. Use a leading zero (as shown, above, for box 1 ---- “01”) for any box other than box 10.

4.Press mode/enter.

Passcode: ****

5.Use the numeric keypad to enter the four-digit passcode for access to the voice mail box you’ve selected. To move the cursor to a different digit, press one- touch a to move left or one-touch b to move right. In the example below, we have entered 5891.

4.7

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Contents M840 / M860 / M880 Operating Instructions Page Well come to your Muratec fax machine D61-90160-61 What’s in these operating instructions Getting StartedAppendix Getting Started What are resolution and greyscale? What is a fax document?What is a fax number? What’s inside in this sectionUnpacking Machine LayoutPage Control Panel M840 / M860 Model Page Control Panel M880 Model Page Program Key You’re in Control If we say press program, 7, mode/enter, 0, 8 mode/enter…Program Phone and Electrical Requirements Setting UpVoltage requirements and power consumption Tips for UseConnecting the Handset, Telephone Line Cord and Power Cord Power cordInstalling Paper Word about PaperTo setting ringer volume Adjusting Monitor and Ringer VolumeTo setting monitor volume Attaching a Second Telephone or Answering MachineClearing Memory Using EasyStart to Enter Initial SettingsEasyStart Press program, 7, mode/enter, 1Sending Faxes Some thoughts on resolution, grayscale and contrastEntering a pause character when dialing Some GuidelinesHandset How to Insert a DocumentSending a Fax with On-Hook Dialing or a SendingAutomatic redial Canceling automatic redialRedialing Redialing manuallyFax Ready Mode Reception ModeTel Ready Mode Receiving FaxesReady Mode Silent fax operation in T/F Ready modeWhat if you answer a fax call? Ans Ready Mode Using an answering machine with your fax machineDetection of silent fax machines Fax paper replacement Being Called DisplayLow-Paper Warning Hold Telephone FeaturesRedial On-hook DialingSearching and dialing through a Caller ID from memory Press program, 6, mode/enter, contrast/cancel, mode/enterMaking Copies Printing the Caller ID ListBeyond the Basics Beyond the Basics Set Silent Mode Setting the Primary Resolution ModeSetting the Number of Rings Getting everything just the way you want itPrint User Settings Press program, 6, mode/enterAutodialer Autodialer basicsOne-touch fax dialing Using One-Touch NumbersEntering or changing a one-touch number Press program, 7, mode/enterErasing a one-touch number Using Speed-Dial NumbersOne-touch phone dialing Printing a one-touch listErasing a speed-dial number Fax dialing via speed-dialPhoning via speed-dial Press speed dialWhat if an EasyDial call doesn’t go through? EasyDial directory dialingPrinting a speed-dial list Press program, 6, mode/enter, 3, mode/enterBroadcasting Relay Broadcast InitiationDelayed Transmission Setting up a Delayed TransmissionReviewing or Canceling a Delayed Command Printing a List of Delayed Command Press program, 6, mode/enter, 5, mode/enterPolling Regular PollingDatabase Polling Limiting Polling Access to Your Fax Machine Other Side of the Coin Being PolledPress program, 2, mode/enter Entering the Cover Page Message Special FeaturesCover Print CoverSetting the Alarm Clock Confirmation ReportsSet Activity Journal Call RequestTX Protection SecurityPasscode Activating TX protectionSecureMail Transmission Using your fax machine during TX protectionBlock Junk Fax Press program, 4, mode/enterUnscramble the Document Scramble FeatureScramble the Copying Document Scramble the Received DocumentClear Scramble Box Press program, 8, mode/enter Beyond the Basics SmartPort SmartPort SmartPort fax/computer connectivity SmartPort Requirements for Your ComputerPreview of the Plug-in Scanning from Your Fax Machine to Your Computer Making the SmartPort ConnectionTo Turn the SmartPort On or Off Printing from Your Computer to Your Fax MachineSending Faxes with Your Computer SmartPort Answering Machine Answering Machine Setting recording time Setting up Your Answering MachineAnswering Machine Mode Turning on answering machine modeRecording Your Outgoing Messages Turning off answering machine modeOutgoing messages ---- and why you have two Recording or Replacing the first outgoing messagePlaying the first outgoing message Recording / Replacing the second outgoing messagePlaying the second outgoing message Erasing the Memo and Messages Playing or Erasing the Memo and MessagesPlaying the Memo and Messages MemoRec.Time 59sec Rec.Time 58sec Creating Voice Mail Boxes or Changing Passcodes Recording a Message to a Voice Mail BoxPlaying Messages Stored in a Voice Mail Box Checking the Number of Messages Printing Voice Mail Box ListErasing Voice Mail Box Messages Accessing Your Voice Mail Box Remotely Remote Access Features Remote AccessCreating or Changing the Remote Access Passcode Accessing Your Fax RemotelySkipping a message remotely 3, # Playing or Stopping the playing of messages remotely 1, #Repeating a message remotely 2, # Recording your first outgoing message remotely 4, #Disabling remote selection of answering machine mode Remote Access to Voice Mail Box SystemSelecting answering machine mode remotely Accessing your voice mail box remotelyToll Saver Turning on paging Setting the pager numberPaging Turning off pagingAccessing your fax when you’re paged Playback OrderBranch telephone detection Answering Machine Just in Case… Just in Case… Clearing Paper Jams If an Original Document JamsIf a Recording Paper Jam Error Codes AlarmLCD Error Messages Error reportsKinds of error code Specific errorsSet remote diagnostics Check Messages printoutsCaring for Your Fax Machine Cleaning TipsCorrective Cleaning Air ventsThermal head and platen roller General Questions Shushing an Error AlarmCommon Questions Sending FaxesReceiving Faxes Telephone FeaturesReports PollingHow Your Fax Machine Works Just in Case Appendix Specifications Appendix
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