Muratec M860, M840, M880 manual Recording Your Outgoing Messages, Turning off answering machine mode

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Answering Machine

Turning off answering machine mode

If answering machine mode is on and you wish to turn it off, press answer to turn off answering machine mode (thus turning off the answer lamp). However, any messages, memos (see page 4.5) or voice mail box messages (see page 4.7) stored on the answering machine are still intact and can be recalled the next time you reactivate answering machine mode.

Recording Your Outgoing Messages

Your fax machine holds three types of voice messages: incoming calls, memos and two outgoing messages. We’ll address the first two a little later in these instructions, but for now let’s talk about the outgoing messages. First we’ll explain the purpose of the messages, then we’ll tell you how to record them.

Outgoing messages ---- and why you have two

Outgoing messages are what your callers hear when the fax machine answers the phone. Your fax machine uses two such messages, each of which serves a slightly different purpose.

First of all, however, please note that each outgoing message must be not longer than 10 seconds in length. This follows the international guidelines created by the ITU-T(International Telecommunications Union-Telecommunication Standardization Sector), a United Nations standards group which governs fax communications and establishes guidelines providing compatibility among Group 3 fax machines ---- like your fax machine. Thanks to the ITU-T, your Group 3 fax

machine can send a fax message to virtually any other Group 3 fax machine, regardless of what company built it or where it’s in operation.

One important part of these ITU-T guidelines has to do with the amount of time (T1, as the ITU-T calls it) during which a calling fax machine must detect a response from the fax machine it’s trying to reach (the remote fax machine).

By allowing each of your outgoing messages to be no longer than 10 seconds, the fax machine makes sure there’s always enough time for its fax equipment to respond to a calling fax machine within the ITU-T limits.

Your first outgoing message is a general-purpose one, much like that you’ve probably heard on many other answering machines you’ve reached: it explains that you can’t come to the phone and gives each caller the options of leaving a voice message, sending a fax message or even doing both on the same call.

Here is a suggested first outgoing message you can modify to suit your needs: Hello. You’ve reached (your telephone number). If you want to send a fax, press start now. If you want to leave a voice message, wait for the beep. Thank you.

That sounds pretty good; so why do you need a second outgoing message, too? Well, the answering machine in your fax machine can record approximately 15

minutes’ worth of incoming messages; but, of course, you’ll want your callers to know they still can send a fax even when the answering machine is full (so to speak). And that’s what the second message accomplishes. It operates only when the fax machine knows it cannot hold any more incoming voice messages. (Don’t worry: the fax machine switches to the second outgoing message automatically when the answering machine has reached its capacity, so you don’t have to provide in advance for the switch over!)

Here is a suggestion for that second message (which also must be no longer than

10 seconds):

Hello. You’ve reached (your telephone number). The answering machine is full right now so it can’t record your voice message; but, if you’d like to send a fax, press start now. Thank you.

Recording or Replacing the first outgoing message

Here’s how to record the first, more general outgoing message (or OGM1, to use the term you’ll see on your fax machine’s display). The procedure is the same whether you’re creating a new message or changing a previously recorded one.

1. Press program, 9, mode/enter, 1. The LCD will show:

OGM1

2.Press mode/enter.

Rec./Play?

The machine is asking you, “Do you want me to record a new OGM1 or play back the current OGM1?” Of course, you want to record a new OGM, so proceed to step 3.

3. Press record.

Rec./PlayStop?

If you decide not to record the OGM1, press play/stop.

To return to standby mode, go to step 7.

4.Press record again. Then begin speaking clearly into the fax’s microphone on right side of your fax’s control panel. As you record, the LCD will count- down the time remaining:

Rec.Time: 09sec. ŒRec.Time: 08sec.

---- and so forth, down to 00.

Note: Remember, you have 10 seconds to record your message.

5.If you finish your message in fewer than 10 seconds, press play/stop (only once) to stop recording. Otherwise, the fax machine will sound a beep and stop recording automatically at the 10-second mark.

4.3

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Contents M840 / M860 / M880 Operating Instructions Page Well come to your Muratec fax machine D61-90160-61 What’s in these operating instructions Getting StartedAppendix Getting Started What are resolution and greyscale? What is a fax document?What is a fax number? What’s inside in this sectionUnpacking Machine LayoutPage Control Panel M840 / M860 Model Page Control Panel M880 Model Page Program Key Program You’re in ControlIf we say press program, 7, mode/enter, 0, 8 mode/enter… Phone and Electrical Requirements Setting UpVoltage requirements and power consumption Tips for UseConnecting the Handset, Telephone Line Cord and Power Cord Power cordInstalling Paper Word about PaperTo setting ringer volume Adjusting Monitor and Ringer VolumeTo setting monitor volume Attaching a Second Telephone or Answering MachineClearing Memory Using EasyStart to Enter Initial SettingsEasyStart Press program, 7, mode/enter, 1Sending Faxes Some thoughts on resolution, grayscale and contrastEntering a pause character when dialing Some GuidelinesHandset How to Insert a DocumentSending a Fax with On-Hook Dialing or a SendingAutomatic redial Canceling automatic redialRedialing Redialing manuallyFax Ready Mode Reception ModeTel Ready Mode Receiving FaxesWhat if you answer a fax call? Ready ModeSilent fax operation in T/F Ready mode Detection of silent fax machines Ans Ready ModeUsing an answering machine with your fax machine Low-Paper Warning Fax paper replacementBeing Called Display Hold Telephone FeaturesRedial On-hook DialingSearching and dialing through a Caller ID from memory Press program, 6, mode/enter, contrast/cancel, mode/enterMaking Copies Printing the Caller ID ListBeyond the Basics Beyond the Basics Set Silent Mode Setting the Primary Resolution ModeSetting the Number of Rings Getting everything just the way you want itPrint User Settings Press program, 6, mode/enterAutodialer Autodialer basicsOne-touch fax dialing Using One-Touch NumbersEntering or changing a one-touch number Press program, 7, mode/enterErasing a one-touch number Using Speed-Dial NumbersOne-touch phone dialing Printing a one-touch listErasing a speed-dial number Fax dialing via speed-dialPhoning via speed-dial Press speed dialWhat if an EasyDial call doesn’t go through? EasyDial directory dialingPrinting a speed-dial list Press program, 6, mode/enter, 3, mode/enterBroadcasting Relay Broadcast InitiationReviewing or Canceling a Delayed Command Delayed TransmissionSetting up a Delayed Transmission Printing a List of Delayed Command Press program, 6, mode/enter, 5, mode/enterDatabase Polling PollingRegular Polling Press program, 2, mode/enter Limiting Polling Access to Your Fax MachineOther Side of the Coin Being Polled Entering the Cover Page Message Special FeaturesCover Print CoverSetting the Alarm Clock Confirmation ReportsSet Activity Journal Call RequestTX Protection SecurityPasscode Activating TX protectionSecureMail Transmission Using your fax machine during TX protectionBlock Junk Fax Press program, 4, mode/enterUnscramble the Document Scramble FeatureScramble the Copying Document Scramble the Received DocumentClear Scramble Box Press program, 8, mode/enter Beyond the Basics SmartPort SmartPort Preview of the Plug-in SmartPort fax/computer connectivitySmartPort Requirements for Your Computer Scanning from Your Fax Machine to Your Computer Making the SmartPort ConnectionTo Turn the SmartPort On or Off Printing from Your Computer to Your Fax MachineSending Faxes with Your Computer SmartPort Answering Machine Answering Machine Setting recording time Setting up Your Answering MachineAnswering Machine Mode Turning on answering machine modeRecording Your Outgoing Messages Turning off answering machine modeOutgoing messages ---- and why you have two Recording or Replacing the first outgoing messagePlaying the second outgoing message Playing the first outgoing messageRecording / Replacing the second outgoing message Erasing the Memo and Messages Playing or Erasing the Memo and MessagesPlaying the Memo and Messages MemoRec.Time 59sec Rec.Time 58sec Creating Voice Mail Boxes or Changing Passcodes Recording a Message to a Voice Mail BoxPlaying Messages Stored in a Voice Mail Box Erasing Voice Mail Box Messages Checking the Number of MessagesPrinting Voice Mail Box List Accessing Your Voice Mail Box Remotely Remote Access Features Remote AccessCreating or Changing the Remote Access Passcode Accessing Your Fax RemotelySkipping a message remotely 3, # Playing or Stopping the playing of messages remotely 1, #Repeating a message remotely 2, # Recording your first outgoing message remotely 4, #Disabling remote selection of answering machine mode Remote Access to Voice Mail Box SystemSelecting answering machine mode remotely Accessing your voice mail box remotelyToll Saver Turning on paging Setting the pager numberPaging Turning off pagingBranch telephone detection Accessing your fax when you’re pagedPlayback Order Answering Machine Just in Case… Just in Case… If a Recording Paper Jam Clearing Paper JamsIf an Original Document Jams Error Codes AlarmLCD Error Messages Error reportsKinds of error code Specific errorsSet remote diagnostics Check Messages printoutsCaring for Your Fax Machine Cleaning TipsCorrective Cleaning Air ventsThermal head and platen roller General Questions Shushing an Error AlarmCommon Questions Sending FaxesReceiving Faxes Telephone FeaturesReports PollingHow Your Fax Machine Works Just in Case Appendix Specifications Appendix
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